Deck 5: Scope Management

Question 1

Work content and expected outcomes are called __________ in project management.

Answer 1

scope

Question 2

A work package may consist of more than one milestone.

Answer 2

True

Question 3

A lump sum contract requires the customer to pay for the full delivered price of the project before any work is done.

Answer 3

False

Question 4

When Marge agreed to help move her brother's worldly possessions from Omaha to Seattle she stipulated that at the end of the drive he would reimburse her for the truck rental, all gasoline, and road expenses and give her an additional $500, effectively creating a(n) __________ contract between the two.

Question 5

Scope management is the function controlling a project in terms of its goals and objectives during the execution phase.

Question 6

__________ are the lowest level in the work breakdown structure, composed of short duration tasks that have a defined beginning and end.

Question 7

A work package may be composed of one or more subdeliverables.

Question 8

Which statement about scope management is best?

A) Scope management must take place during the conceptual development, full definition, execution, and termination phases.
B) Project goals don't matter in scope management as long as the budget is not exceeded.
C) Scope management is accomplished in a single step by any one project team member.
D) Scope management can begin once a project hits operational level.

Question 9

The leader for team A isn't sure offhand who needs to approve the next step in their work package but he knows that if he consults the __________ he can determine who has approval authority for the necessary purchase of that pair of weasels.

Question 10

Three years and $250,000 later, the homeowner's simple two-bedroom bungalow project had morphed into a state-of-the-art sprawling ranch. The construction manager was able to keep track of all the changes along the way and keep all subcontractors up-to-date thanks to meticulous __________.

Question 11

The project closeout step requires project managers to consider the types of records and reports they and their clients will require at the completion of a project.

Question 12

Scope reporting not only identifies the type of information that will be reported, but also to whom it will be reported and with what frequency.

Question 13

Scope management for a project begins with:

A) a work package.
B) an organization breakdown structure.
C) a statement of goals.
D) a configuration statement.

Question 14

The type of information that will be reported regularly, who will receive it, and how the information will be collected and disseminated falls under the umbrella of __________.

Question 15

__________ includes procedures that monitor emerging project scope against original baseline scope.

Question 16

A baseline is the project's scope fixed at a specific point in time.

Question 17

Controls can be established at any point during a project but should follow the maxim "more control is better".

Question 18

__________ follows a formal reporting structure, including study and documentation of the project's performance in terms of cost, schedule adherence, and technical specifications as part of project closeout.

Question 19

__________ are formally defined as "any measurable, tangible, verifiable outcome, result, or item that must be produced to complete a project or part of a project."

Question 20

The statement of work is a detailed narrative description of the work required for a project.

Question 21

The statement of work should contain:

A) information on the key objectives for the project.
B) a brief and general description of the work to be performed.
C) expected project outcomes.
D) All of these are elements of a statement of work.

Question 22

The final step in the process of systematically laying out all pre-work information is the creation of the:

A) scope baseline.
B) work breakdown structure.
C) management plan.
D) project goal criteria.

Question 23

Conceptual development for a project concludes with:

A) project objectives.
B) alternative analysis.
C) project delivery.
D) team dissolution.

Question 24

Restrictions that affect project development are:

A) problems.
B) constraints.
C) stop-limits.
D) limitations.

Question 25

Budget and schedule information for each activity in a project is contained in the:

A) project goal criteria.
B) management plan.
C) work breakdown structure.
D) scope baseline.

Question 26

Expected commitments from other departments in support of the project would most likely be detailed in the:

A) approach section of the SOW.
B) risks and concerns section of the SOW.
C) acceptance criteria section of the SOW.
D) resource requirements section of the SOW.

Question 27

A statement of work identifies:

A) a need.
B) a project organization.
C) members of the project team.
D) alternatives.

Question 28

The organizational structure for the project team, including policies and procedures, is the:

A) work breakdown structure.
B) rules statement.
C) scope statement.
D) management plan.

Question 29

Which of these scope statement steps creates the all-important bureaucracy for a project?

A) the management plan
B) the work breakdown structure
C) the scope baseline
D) the project goal criteria

Question 30

The cat-skinning project management team considers the many ways to accomplish their objective before settling on one technique as part of their:

A) information gathering step.
B) need statement step.
C) project objectives step.
D) alternative analysis step.

Question 31

The description and scope section of a statement of work would contain statements regarding:

A) environmental risks.
B) termination of project information.
C) expected benefits.
D) major milestones.

Question 32

The PMBoK definition stating, "a process that sets a project's scope by breaking down its overall mission into a cohesive set of synchronous, increasingly specific tasks," is for the:

A) project plan.
B) work breakdown structure.
C) deliverable statement.
D) scope expansion.

Question 33

The new Magic Pan coming soon to your area usually serves 20,000 customers in the first year of operation. Construction plans include site selection, foundation, framing, finishing, egg-laying, and chicken acquisition. The scope statement step that determines relationships among these steps, e.g. does the chicken acquisition come before the egg laying, etc., is the:

A) project goal criteria.
B) management plan.
C) work breakdown structure.
D) scope baseline

Question 34

Which statement about conceptual development is best?

A) A project goal of "significantly increase computer performance" is better than "improve processing speed 20%" because the team may exceed 20%.
B) It is vital that a best approach to solving a problem be locked in as soon as possible to save analysis time downstream.
C) Conceptual development begins with the process of reducing the project's overall complexity to a more basic level.
D) Project goals should be optimistic to the point of excess.

Question 35

One consequence of conceptual development that proceeds with a problem that is poorly understood is:

A) problem restatement.
B) cost overruns.
C) problem clarification.
D) task confusion.

Question 36

Which of the following is NOT a project goal criteria?

A) cost
B) schedule
C) team membership
D) review and approval gates

Question 37

Any measurable, tangible, verifiable outcome, result, or item that must be produced to complete a project or part of a project is a:

A) product.
B) deliverable.
C) tangible.
D) work product.

Question 38

A testing plan would be outlined in which section of a statement of work?

A) acceptance criteria
B) risks and concerns
C) description and scope
D) approach

Question 39

Which of these is NOT a typical element of a statement of work?

A) introduction and background
B) a list of activities needed to complete the project
C) technical description of the project
D) timeline and milestones

Question 40

The mountaineers all agreed that their quest to build a bridge between the two peaks of Mount Kilimanjaro was a noble one, but they had no idea how long it would take to complete until they finished their:

A) project goal criteria.
B) work breakdown structure.
C) scope baseline.
D) management plan.

Question 41

The highest level of work breakdown structure is the:

A) project.
B) deliverable.
C) subdeliverable.
D) work package.

Question 42

Project team members can identify who should be notified of task completion status by checking the:

A) control account.
B) linear responsibility chart.
C) statement of work.
D) monthly joint review report.

Question 43

The costs attached to subdeliverables:

A) are the summary of the work packages that support it.
B) are called phantom costs.
C) should be subtracted directly from deliverable costs.
D) are not recoverable unless explicitly stated in the work breakdown structure.

Question 44

The step that reflects the formal "go ahead" given to the project to commence once the scope definition, planning documents, and other contractual documents have been prepared and approved is the:

A) go ahead.
B) send off.
C) work authorization.
D) work release.

Question 45

Which of these statements about subdeliverables is best?

A) Subdeliverables have durations of their own.
B) Subdeliverables consume resources.
C) Subdeliverables have direct assignable costs.
D) Subdeliverables summarize the outcomes of work packages.

Question 46

Organizational breakdown structure (OBS) allows companies to:

A) assign the duties of tracking costs to the customer's accounting function.
B) circumvent the onerous task of work breakdown structure.
C) issue a preliminary TPS report.
D) define the work to be accomplished.

Question 47

In the case of projects developed for external clients, work authorization typically addresses:

A) budget linkage.
B) audit trail establishment.
C) resource requirements.
D) contractual obligations.

Question 48

What are work breakdown structure elements that must be completed to conclude the project deliverables?

A) activities
B) tasks
C) work packages
D) milestones

Question 49

When work is organized into cost control accounts:

A) the work no longer needs to be tracked by the project manager.
B) the subdeliverables become cost centers instead of profit centers for the project.
C) these are assigned to the units performing project activities.
D) these budgets can then be assigned back to the project manager's department.

Question 50

Your professor moonlights to make ends meet during the summer months and has a knack for painting houses. You agree to pay $500 over whatever the materials and equipment rental cost for the job and delight in sipping lemonade in the shade watching your poor professor perform under a(n):

A) cost-plus contract.
B) lump sum contract.
C) time and material contract.
D) fixed wage contract.

Question 51

The second level in work breakdown structure contains the:

A) projects.
B) deliverables.
C) subdeliverables.
D) work packages.

Question 52

The reporting frequency, report recipients, and content required during project execution is laid out by:

A) the organizational breakdown structure.
B) scope reporting.
C) the information system architecture.
D) a need-to-know basis.

Question 53

A project manager can identify personnel who will be directly responsible for each task in the project's development by using a(n):

A) responsibility assignment matrix.
B) milestone designation chart.
C) Merrill report.
D) work package report.

Question 54

A project management firm that promises to do everything for a major project and hand over a fully functional, ready-to-use deliverable is performing under a(n):

A) umbrella contract.
B) all-inclusive contract.
C) cost-plus contract.
D) turnkey contract.

Question 55

The exchange that is specified by the contractual documentation documents is:

A) the terms.
B) valid consideration.
C) reciprocity.
D) fair and unencumbered.

Question 56

When a supporting document functions as a project control device throughout the project's development, it is not prepared in advance:

A) due to time constraints.
B) as it is a dynamic document.
C) since micromanaging can occur.
D) because control devices are left to project completion.

Question 57

The lowest level in work breakdown structure contains the:

A) atoms.
B) activities.
C) finite elements.
D) work packages.

Question 58

In order to allocate costs more precisely, a company will assign:

A) bar codes to each activity.
B) activity codes to each subdeliverable.
C) WBS codes to each activity.
D) level 4 codes to each package element.

Question 59

All projects are promised in terms of the specific functionality or performance criteria they will meet. The key feature of the contractual documentation that specifies this functionality or criteria is the:

A) contractual requirements.
B) valid consideration.
C) contracted terms.
D) contractual performance.

Question 60

The section of the contractual documentation that identifies what are the excusable delays, allowable costs, and criteria for inspection is called the:

A) bylaws.
B) amendments.
C) contracted terms.
D) dissolution factors.

Question 61

The ambitious sprinkler system project was finally over and it was hard to believe that it took only two years. The project manager leaned back in his office chair and admired his emerald green lawn and flower garden that was filling in nicely. He was amused by the birds that had gathered to bathe and drink at a persistent puddle just outside his window, a harbinger of the first major repair of his own shoddy workmanship. His review of receipts for the job was less entertaining; between trips to the local home improvement store, consultations with plumbers, city inspectors, and some hired labor he had sunk a small fortune into his lawn. The manager's:

A) historical records made for interesting reading.
B) post-project analysis would someday appear in Better Housekeeping.
C) financial closeout would be forever hidden from his wife.
D) project plan was a document for the ages.

Question 62

The project's scope fixed at a specific point in time is the:

A) scope.
B) design.
C) historical standard.
D) baseline.

Question 63

The stage of configuration management where the breakdown of the project to the necessary level of definition is identified as:

A) configuration review.
B) configuration identification.
C) status accounting.
D) configuration control.

Question 64

Procedures that monitor emerging project scope against the original baseline scope are called:

A) configuration control.
B) design control.
C) trend monitoring.
D) document control.

Question 65

The best time to establish reasonable controls is:

A) after a project is over.
B) at the end of a project
C) at the start of a project.
D) when they are first needed during the project.

Question 66

The status accounting step of configuration management functions primarily as:

A) a hierarchy.
B) binding arbitration.
C) cost control.
D) memory.

Question 67

As the 80^th change order floated across his desk the project manager wished that he had kept the first seventy-nine. What money he had saved in scrap paper might well be lost in charges that could never be recouped from the client. "What I need is better:

A) trend monitoring," muttered the manager.
B) configuration control," sighed the manager.
C) specification control," fumed the manager.
D) document control," whimpered the manager.

Question 68

A young professor becomes obsessed with the latest release of Halo and completely loses sight of his research commitment to his colleagues, falling hopelessly behind schedule and consuming 80% of the department's computing budget. Addictive behavior notwithstanding, this sad tale would never have happened had:

A) configuration controls been established.
B) trend monitoring been regularly performed.
C) design controls been appropriately deployed.
D) document control been conducted assiduously.

Question 69

The homeowner lusted over a 36,000 BTU oven in his dream kitchen, but his contractor got a deal on a 20,000 BTU oven and installed it without a peep. Thanks to:

A) acquisition controls, the homeowner ended up with the right oven.
B) specification controls, the homeowner ended up with the right oven.
C) design controls, the homeowner ended up with the right oven.
D) oven controls, the homeowner ended up with the right oven.

Question 70

The framing crew would never know when it was time to order more $400 hammers without their fancy new:

A) acquisition control system.
B) specification control system.
C) configuration control system.
D) design control system.

Question 71

Which step in project management requires project managers to consider the types of records and reports they and their clients will require at the completion of the project?

A) project closeout
B) completion phase
C) reporting
D) planning

Question 72

Closeout documentation that follows a formal reporting structure, including analysis and documentation of the project's performance in terms of cost, schedule adherence, and technical specification performance, is:

A) historical records.
B) financial closeout.
C) hierarchy reporting.
D) post-project analysis.

Question 73

All pieces of a project must be developed and assembled to produce the final product functionality. Designing, making, and assembling these components is the role of:

A) configuration management.
B) baseline scope control.
C) systematic management.
D) baseline configuration.

Question 74

Project closeout documentation that can be used to predict trends, analyze feasibility, and highlight problem areas for similar future projects is:

A) post project analysis.
B) historical records.
C) financial closeout.
D) post-mortem.

Question 75

An earned value report shows:

A) how much money has actually been spent so far on the project.
B) slippages in performance measures for the work product.
C) the budgeted value of work performed.
D) slippages in time against planned measures.

Question 76

The primary action during a configuration review is to:

A) develop a breakdown of the project to the necessary level of definition.
B) identify the specifications of the components of the breakdown and of the total project.
C) meet with all the project stakeholders to agree to the current project definition.
D) change the specifications last obtained by a process change control to match what people think it should be.

Question 77

If viewed from a flow standpoint, the stage of configuration management that has provision for variable routing to the next step, depending on outcome at this stage, is:

A) configuration control.
B) configuration review.
C) status accounting.
D) configuration identification.

Question 78

Systems for monitoring the project's scope, schedule, and costs during the design stage fall under the heading of:

A) configuration control
B) acquisition control.
C) design control.
D) specification control.

Question 79

An S-curve report does NOT contain information on:

A) time.
B) cost.
C) budget.
D) quality.

Question 80

Updates on how the project is performing against milestones can be accomplished by issuing a report containing:

A) S-curves.
B) schedule status.
C) earned value.
D) technical performance.