Deck 13: Informative Presentations

Question 1

A software company wanted to design new software for one of its clients. Luke and Martin were the two employees who submitted their software presentations for client approval. Luke prepared his presentation by following a particular format and portrayed it in a structured manner. Martin prepared his presentation by emphasizing the main points of the topic, and with great effort explained the content. Also, he included the sources from where the information was collected and elaborated on the user-friendliness aspect of the software. After evaluating both their presentations, the client selected Martin's as their new software. What made Martin's presentation more effective than Luke's presentation?

A) Sharing perspectives
B) Sharing information and ideas
C) Analyzing potential sources
D) Sharing perceptions

Answer 1

A

Question 2

Which format that is followed for informative presentations educates listeners in enhancing their specific skills?

A) Training presentations
B) Shared perspectives
C) Analyzed skills
D) Required technologies

Answer 2

A

Question 3

Sammy owns a recording studio. One day he was busy recording an audio session. During the session, loud drilling sounds were heard from the nearby construction site and this badly disturbed the recording. Which type of noise disrupted Sammy's work?

A) Physical
B) Physiological
C) Psychological
D) Inflection

Answer 3

A

Question 4

Students in a university are asked to prepare presentations on various topics. The professor gives them a list of topics to choose from. The students come to know about all the topics and gain knowledge by listening to each other's presentations. In this case, which type of presentation was given by the students, and how was it helpful?

A) Informative presentation; it was helpful for the students to share information and ideas on unknown topics.
B) Persuasive presentation; it convinced the students to believe in the ideas of the presentations.
C) Explanatory presentation; it clearly explained about the topics and also provided justification to the students.
D) Multimedia presentation; it gave a clear idea about the topics to the students.

Question 5

Which function specifies the need to establish priorities, orders the company goals, and places ideas in context?

A) Setting agendas
B) Evaluating information
C) Analyzing potential sources
D) Organizing the presentation

Question 6

A software company arranged for compulsory training to motivate and encourage the staff, and to boost their confidence. After attending training sessions all day, the staff was asked to sit for a final session again. As the session was held at the end of a stressful day, the staff could not pay attention to the trainer. Which type of noise is showcased in this scenario?

A) Physiological
B) Physical
C) Psychological
D) Inflection

Question 7

In a corporate office, which type of presentation has a wide range of possible uses?

A) Informative presentation
B) Persuasive presentation
C) Former presentation
D) Explanatory presentation

Question 8

Which type of presentation answers the "how" questions?

A) Demonstration
B) Description
C) Explanation
D) Former

Question 9

The presenter organizes a message around the origins and the results of a series of events. Which type of pattern is this?

A) Cause/effect pattern
B) Geographical pattern
C) Topical pattern
D) Comparison/contrast pattern

Question 10

Carren is one of the best speakers of the TED conference series. The moment she begins to speak, she captures the attention of the audience. In order to achieve this, she prepares herself well in aspects such as acquiring knowledge on the relevant topics, rehearsing the script meticulously, conveying the message appropriately, and getting the audience involved in the topic. All this preparation boosts her confidence and makes her ready for top-notch presentations. In this scenario, which term best describes Carren's actions?

A) Anxiety management
B) Communication competence
C) Situational knowledge
D) Strategic scenario

Question 11

Which type of organizational pattern is useful when describing components of persons, places, things, or processes?

A) Topical pattern
B) Chronological pattern
C) Spatial pattern
D) Geographical pattern

Question 12

An international school used to explain the new syllabus to the parents during the orientation day every year. This year, as a step toward technological development, the principal asked the teachers to give a digital presentation of the new syllabus using pictures, graphics, and voices. Which type of presentation were the teachers asked to prepare, and how was it helpful?

A) Multimedia presentation; it gave a clear visual about the product to the viewers.
B) Informative presentation; it provided adequate and accurate information to the audience.
C) Persuasive presentation; it convinced the audience to believe in an idea provided in the presentation.
D) Explanatory presentation; it explained clearly about the topic and also provided the product's justification to the audience.

Question 13

A top five-star hotel wants to install new reservation software to make their reservation process easy and quicker. The developers install the new software and prepare a presentation to explain the purpose of the software. The presentation deals with how to use the software, its applications, its pros and cons, etc. By extracting sufficient knowledge and details from the presentation, the hotel staff could efficiently work on the systems, hence saving time. In this scenario, which type of presentation did the developers prepare?

A) Description
B) Explanation
C) Demonstration
D) Former

Question 14

Which type of presentation addresses "why" questions?

A) Explanation
B) Description
C) Demonstration
D) Former

Question 15

_______________ reflect the setting, the needs of the audience, the speaker's goal, or a combination of all three.

A) Formats
B) Briefings
C) Reports
D) Training presentations

Question 16

Ryan was handed a script as he was presenting the Grammy awards live. He was very concerned about his appearance and clothing. The day before the presentation, he practiced his script, checked his voice modulation, and observed his body language in front of a mirror. What type of presentation was Ryan going to give?

A) Televised presentation
B) Public presentation
C) Former presentation
D) Explanatory presentation

Question 17

In which type of pattern does the presenter frame the important points of the message in a time-related sequence?

A) Chronological pattern
B) Topical pattern
C) Cause/effect pattern
D) Geographical pattern

Question 18

Which type of pattern is used for organizing demonstrative presentations?

A) Geographical pattern
B) Topical pattern
C) Cause/effect pattern
D) Chronological pattern

Question 19

Dexter is the White House press secretary. It is his duty to inform the press about the president's activities frequently. Which type of format would best suit Dexter to give the informative presentations?

A) Briefing
B) Report
C) Training presentation
D) Regularly scheduled meeting

Question 20

Marley, a software engineer, designed a program and submitted it to his client. The client approved his design and asked him to present it in a meeting. In the presentation, Marley explained the various aspects of his design, its innovativeness, and functions. He supported his presentation with relevant flowcharts and pictures. Which type of presentation is this?

A) Demonstration
B) Explanation
C) Description
D) Former

Question 21

What is a chronological pattern? What is the purpose of this pattern?

Question 22

Elaborate on the guidelines for a successful presentation.

Question 23

Discuss the various ways by which a presenter can manage and reduce anxiety about giving a presentation.

Question 24

Define informative presentation. Enumerate its uses.

Question 25

What is noise? What are the various ways to overcome noise?

Question 26

Explain each function of an informative presentation with the help of examples.

Question 27

What are the three major categories of informative presentations? Describe each in detail.

Question 28

In today's modern organizations, people have more access to information than can be assimilated. Explain.

Question 29

The managing director of a company asks the finance department to submit a presentation that provides financial details such as money remaining in the budget and profit and loss figures. Which type of format does this case imply?

A) Reports
B) Briefings
C) Routine meetings
D) Training presentations

Question 30

When Caesar was murdered, Brutus addressed the crowd, and when he finished his speech, the crowd believed everything he said. Then, Anthony stepped onto the stage and gave his speech. His speech was so good that he changed the people's minds against Brutus and the other conspirators. Which function has been achieved in this scenario?

A) Shaping perceptions
B) Sharing information and ideas
C) Setting agendas
D) Accumulation of information

Question 31

Explain the term function of an informative presentation.

Question 32

Blessy is asked to give a speech to a group of youngsters in college on how to handle emotions. She prepares herself well. During the speech she feels that no one is paying attention to what she is saying. Blessy has lost the crowd. Which type of noise does this scenario portray?

A) Psychological
B) Physical
C) Inflection
D) Physiological

Question 33

Daniel is asked to prepare a presentation to demonstrate his invention. In his presentation, he shares the origins of his data with his listeners. He manages to reduce the unanswered questions in the listeners' minds. Which guideline has Daniel followed for the successful presentation?

A) Sharing perspectives
B) Adapting to the listeners
C) Analyzing potential sources of noise
D) Gaining situational knowledge

Question 34

Barry, an employee in an educational institute, is asked to give a motivational speech to different departments. Barry works hard to create a presentation that will be appreciated by all. He finishes addressing all the departments and waits for feedback. Unfortunately, many of the departments complain that the speech was irrelevant to them and that they could not understand most of it. Which guideline should Barry have followed to make a successful presentation?

A) Adapting to your listeners
B) Analyzing potential sources of noises
C) Shared perspectives
D) Obtaining situational knowledge

Question 35

Explain how one can develop skills necessary for communication competence. Cite relevant examples.