Deck 10: Presentations and Meetings

Question 1

Define extemporaneous speaking in regards to a presentation.

Answer 1

This kind of presentation is prepared in advance but delivered fresh-that is, the exact wording is figured out as the speaker goes along. It combines the benefits of prior organization and spontaneity.

Question 2

Name three common attention-grabbers.

Answer 2

a joke, a topical anecdote, a startling fact or statistic, a quotation

Question 3

Begin your preparation for an oral presentation by planning the ____________.

A) introduction
B) audiovisual aids
C) body
D) conclusion

Answer 3

C

Question 4

How can you help your audience remember your points?

Question 5

If you want to persuade your readers, what should you consider doing?

Question 6

Psychologists claim that most people have an attention span of ____________.

A) 10 minutes
B) an hour
C) 30 minutes
D) 20 minutes

Question 7

If you have 40 minutes to present a report, plan for a question-and-answer session of approximately ____________.

A) 20 minutes
B) 10 minutes
C) 5 minutes
D) 45 minutes

Question 8

When giving a presentation, what should you do if you are asked a question you cannot answer?

Question 9

When giving a presentation, help your audience to remember your key points by

A) referring to your organizational plan throughout the speech.
B) using anecdotes, quotations, and dramatic examples.
C) maintaining eye contact with your audience.
D) doing all of the above.

Question 10

What is the HAM formula?

Question 11

As an aid to memory, it's a good idea to have repetition in your presentation. Think of your presentation as having: an _________that previews, a body that __________, and a ______ that reviews.

Question 12

What are the three main responsibilities of a chair in a meeting?

Question 13

What is the main advantage of speaking over writing?

Question 14

What is an advantage and a disadvantage to taking questions throughout your talk?

Question 15

An effective oral presentation requires

A) as much planning as a written report.
B) an abundance of detailed information.
C) a minimum of half an hour.
D) all of the above.

Question 16

Name four types of information that should be included in the minutes of a meeting.

Question 17

What is the main purpose of a presentation?

Question 18

Name three basic methods of organizing a presentation.

Question 19

What is the best strategy for combating stage fright?

Question 20

While a persuasive speech might include an appeal to emotion, an informative speech should focus on _________.

Question 21

What are the dangers of not considering the needs of your audience when creating and delivering a presentation?

Question 22

Describe your own experience with oral presentations and provide specific examples of things that went well and/or things you would do differently.

Question 23

Describe the best (or the worst) meeting you have ever attended. Discuss the reasons for its success (or failure).

Question 24

Name 5 benefits to be derived through meetings.

Question 25

Name 5 problems that sometimes start in advance of a meeting.

Question 26

Describe the worst group presentation experience you have ever had. Analyze what went wrong and discuss what you would do differently another time.

Question 27

Discuss any personal experience you have had with meetings or presentations conducted via teleconferencing, Web conferencing, or other electronic media. Describe the positive attributes of the technology as well as any problems you encountered.