Deck 5: Scope Management

Question 1

All projects are promised in terms of the specific functionality or performance criteria they will meet.The key feature of the contractual documentation that specifies this functionality or criteria is the:

A) Contractual requirements.
B) Valid consideration.
C) Contracted terms.
D) Contractual performance.

Answer 1

A

Question 2

Restrictions that affect project development are:

A) Problems.
B) Constraints.
C) Stop-limits.
D) Limitations.

Answer 2

B

Question 3

Which of these is NOT an element of project scope management?

A) Project champion
B) Scope statement
C) Project closeout
D) Control systems

Answer 3

A

Question 4

The Scope Management chapter begins and ends with the quote,"It's a dream until you write it down.Then it's:

A) Etched in stone."
B) A scope statement."
C) A documented dream."
D) A goal."

Question 5

A statement of work identifies:

A) A need.
B) A project organization.
C) Members of the project team.
D) Alternatives.

Question 6

One consequence of conceptual development that proceeds with a problem that is poorly understood is:

A) Problem restatement.
B) Cost overruns.
C) Problem clarification.
D) Task confusion.

Question 7

The description and scope section of a statement of work would contain statements regarding:

A) Environmental risks.
B) Termination of project information.
C) Expected benefits.
D) Major milestones.

Question 8

There were conceivably an infinite number of courses he could take during his final semester,but since he worked 8-5,Jake needed to take night classes.He also needed to ensure that the class was offered at the Edmond campus rather than Midwest City,so he could get home in time for his favorite programs.This whittled down the list of possibilities to Systems Analysis Design and Differential Equations."Neither of these courses is very attractive.I may have to rethink my priorities," Jake wondered aloud."The work schedule and wrestling schedule are significant:

A) Scope statements."
B) Alternatives."
C) Constraints."
D) Goals."

Question 9

The section of the contractual documentation that identifies what are the excusable delays,allowable costs,and criteria for inspection is called the:

A) Bylaws.
B) Amendments.
C) Contracted terms.
D) Dissolution factors.

Question 10

The statement of work should contain:

A) Information on the key objectives for the project.
B) A brief and general description of the work to be performed.
C) Expected project outcomes.
D) All of these are elements of a statement of work.

Question 11

In the case of projects developed for external clients,work authorization typically addresses:

A) Budget linkage.
B) Audit trail establishment.
C) Resource requirements.
D) Contractual obligations.

Question 12

Scope management for a project begins with:

A) A work package.
B) An organization breakdown structure.
C) A statement of goals.
D) A configuration statement.

Question 13

The exchange that is specified by the contractual documentation documents is:

A) The terms.
B) Valid consideration.
C) Reciprocity.
D) Fair and unencumbered.

Question 14

The cat-skinning project management team considers the many ways to accomplish their objective before settling on one technique as part of their:

A) Information gathering step.
B) Need statement step.
C) Project objectives step.
D) Alternative analysis step.

Question 15

Conceptual development for a project concludes with:

A) Project objectives.
B) Alternative analysis.
C) Project delivery.
D) Team dissolution.

Question 16

The step that reflects the formal "go ahead" given to the project to commence once the scope definition,planning documents,and other contractual documents have been prepared and approved is the:

A) Go ahead.
B) Send off.
C) Work authorization.
D) Work release.

Question 17

Expected commitments from other departments in support of the project would most likely be detailed in the:

A) Approach section of the SOW.
B) Risks and concerns section of the SOW.
C) Acceptance criteria section of the SOW.
D) Resource requirements section of the SOW.

Question 18

A testing plan would be outlined in which section of a statement of work?

A) Acceptance criteria
B) Risks and concerns
C) Description and scope
D) Approach

Question 19

Which statement about conceptual development is BEST?

A) A project goal of "significantly increase computer performance" is better than "improve processing speed 20%" because the team may exceed 20%.
B) It is vital that a best approach to solving a problem be locked in as soon as possible to save analysis time downstream.
C) Conceptual development begins with the process of reducing the project's overall complexity to a more basic level.
D) Project goals should be optimistic to the point of excess.

Question 20

Which statement about scope management is BEST?

A) Scope management must take place during the conceptual development, full definition, execution, and termination phases.
B) Project goals don't matter in scope management as long as the budget is not exceeded.
C) Scope management is accomplished in a single step by any one project team member.
D) Scope management can begin once a project hits operational level.

Question 21

A comprehensive statement of work includes an estimate of time and costs,resource requirements,and the scope of the work to be performed.

Question 22

What are three common elements in most work authorization contracts?

Question 23

A lump-sum contract requires the customer to pay for the full delivered price of the project before any work is done.

Question 24

Develop a statement of work (SOW)for a spectacular project of your choosing.Include all of the key elements for a SOW as detailed in your book.

Question 25

The reporting frequency,report recipients,and content required during project execution is laid out by:

A) The organizational breakdown structure.
B) Scope reporting.
C) The information system architecture.
D) A need-to-know basis.

Question 26

A project management firm that promises to do everything for a major project and hand over a fully functional,ready-to-use deliverable is performing under a(n):

A) Umbrella contract.
B) All-inclusive contract.
C) Cost-plus contract.
D) Turnkey contract.

Question 27

Scope reporting not only identifies the type of information that will be reported,but also to whom it will be reported and with what frequency.

Question 28

Rank the key steps in information development from most to least important and justify your rankings.

Question 29

Scope management is the function controlling a project in terms of its goals and objectives during the execution phase.

Question 30

Your professor moonlights to make ends meet during the summer months and has a knack for painting houses.You agree to pay $500 over whatever the materials and equipment rental cost for the job and delight in sipping lemonade in the shade watching your poor professor perform under a(n):

A) Cost-plus contract.
B) Lump-sum contract.
C) Time and material contract.
D) Fixed wage contract.

Question 31

A graphical display of costs against project schedule is called a(n):

A) S-curves.
B) Gantt chart.
C) Radar chart.
D) Budget plot.

Question 32

The statement of work is a detailed narrative description of the work required for a project.

Question 33

What is work authorization?

Question 34

An earned value report shows:

A) How much money has actually been spent so far on the project.
B) Slippages in performance measures for the work product.
C) The budgeted value of work performed.
D) Slippages in time against planned measures.

Question 35

What is a statement of work and what are the key elements it contains?

Question 36

The terms lump-sum contract and turnkey contract are interchangeable.

Question 37

Which pair of statements is BEST?

A) Cost-plus contracts are prone to budget overruns while turnkey contracts are typically underbid by the contractor.
B) Cost-plus contracts are prone to a budget surplus while turnkey contracts are typically underbid by the contractor.
C) Cost-plus contracts are prone to a budget surplus while turnkey contracts are typically overbid by the contractor.
D) Cost-plus contracts are prone to budget overruns while turnkey contracts are typically overbid by the contractor.

Question 38

Updates on how the project is performing against milestones can be accomplished by issuing a report containing:

A) S-curves.
B) Schedule status.
C) Earned value.
D) Technical performance.

Question 39

Work authorization functions as the formal "It's OK to begin work," on the project.

Question 40

What is the difference between a turnkey contract and a cost-plus contract? Include in your discussion the advantages and disadvantages of each.

Question 41

What is contained in scope reporting and what function does it serve?

Question 42

The organizational structure for the project team,including policies and procedures,is the:

A) Work breakdown structure.
B) Rules statement.
C) Scope statement.
D) Management plan.

Question 43

The new Magic Pan coming soon to your area usually serves 20,000 customers in the first year of operation.Construction plans include site selection,foundation,framing,finishing,egg-laying,and chicken acquisition.The scope statement step that determines relationships among these steps,e.g.does the chicken acquisition come before the egg laying,etc.,is the:

A) Project goal criteria.
B) Management plan.
C) Work breakdown structure.
D) Scope baseline

Question 44

The final step in the process of systematically laying out all pre-work information is the creation of the:

A) Scope baseline.
B) Work breakdown structure.
C) Management plan.
D) Project goal criteria.

Question 45

Project team members can identify who should be notified of task completion status by checking the:

A) Control account.
B) Linear responsibility chart.
C) Statement of work.
D) Monthly joint review report.

Question 46

Which of these scope statement steps creates the all-important bureaucracy for a project?

A) The management plan
B) The work breakdown structure
C) The scope baseline
D) The project goal criteria

Question 47

Any measurable,tangible,verifiable outcome,result,or item that must be produced to complete a project or part of a project is a:

A) Product.
B) Deliverable.
C) Tangible.
D) Work product.

Question 48

The costs attached to subdeliverables:

A) Are the summary of the work packages that support it.
B) Are called phantom costs.
C) Should be subtracted directly from deliverable costs.
D) Are not recoverable unless explicitly stated in the work breakdown structure.

Question 49

What are work breakdown structure elements that must be completed to conclude the project deliverables?

A) Activities
B) Tasks
C) Work packages
D) Milestones

Question 50

The second level in work breakdown structure contains the:

A) Projects.
B) Deliverables.
C) Subdeliverables.
D) Work packages.

Question 51

The highest level of work breakdown structure is the:

A) Project.
B) Deliverable.
C) Subdeliverable.
D) Work package.

Question 52

The mountaineers all agreed that their quest to build a bridge between the two peaks of Mount Kilimanjaro was a noble one,but they had no idea how long it would take to complete until they finished their:

A) Project goal criteria.
B) Work breakdown structure.
C) Scope baseline.
D) Management plan.

Question 53

When work is organized into cost control accounts:

A) The work no longer needs to be tracked by the project manager.
B) The subdeliverables become cost centers instead of profit centers for the project.
C) These are assigned to the units performing project activities.
D) These budgets can then be assigned back to the project manager's department.

Question 54

The PMBoK definition stating,"a process that sets a project's scope by breaking down its overall mission into a cohesive set of synchronous,increasingly specific tasks," is for the:

A) Project plan.
B) Work breakdown structure.
C) Deliverable statement.
D) Scope expansion.

Question 55

The lowest level in work breakdown structure contains the:

A) Atoms.
B) Activities.
C) Finite elements.
D) Work packages.

Question 56

When a supporting document functions as a project control device throughout the project's development,it is NOT prepared in advance:

A) Due to time constraints.
B) As it is a dynamic document.
C) Since micromanaging can occur.
D) Because control devices are left to project completion.

Question 57

The Project Management Research in Brief for Chapter 5 discusses Information Technology (IT)Project "Death Marches." What are the facts about such projects and what conclusions does the article present?

Question 58

You have decided to install a naturalistic outdoor pool in your backyard,replete with caves,live plants,boulders and sparkling waterfalls,capable of comfortably accommodating the party guests you occasionally.Which would better suit you,a turnkey contract or a cost-plus contract? Support your reasoning and enumerate the potential weaknesses of both approaches.

Question 59

Budget and schedule information for each activity in a project is contained in the:

A) Project goal criteria.
B) Management plan.
C) Work breakdown structure.
D) Scope baseline.

Question 60

Which of these statements about subdeliverables is BEST?

A) Subdeliverables have durations of their own.
B) Subdeliverables consume resources.
C) Subdeliverables have direct assignable costs.
D) Subdeliverables summarize the outcomes of work packages.

Question 61

What is hierarchy among the deliverable,work package,subdeliverable,and project? Create an example starting with the most macro element,cascading through to the lowest element.

Question 62

A project manager can identify personnel who will be directly responsible for each task in the project's development by using a(n):

A) Responsibility assignment matrix.
B) Milestone designation chart.
C) Merrill report.
D) Work package report.

Question 63

What is organization breakdown structure?

Question 64

A young professor becomes obsessed with the latest release of Halo and completely loses sight of his research commitment to his colleagues,falling hopelessly behind schedule and consuming 80% of the department's computing budget.Addictive behavior notwithstanding,this sad tale would never have happened had:

A) Configuration controls been established.
B) Trend monitoring been regularly performed.
C) Design controls been appropriately deployed.
D) Document control been conducted assiduously.

Question 65

A work package may be composed of one or more subdeliverables.

Question 66

Provide an example of a work package and a WBS code and indicate the information they provide.

Question 67

List any five important points to remember when defining work packages.

Question 68

Organizational breakdown structure (OBS)allows companies to:

A) Assign the duties of tracking costs to the customer's accounting function.
B) Circumvent the onerous task of work breakdown structure.
C) Issue a preliminary TPS report.
D) Define the work to be accomplished.

Question 69

In order to allocate costs more precisely,a company will assign:

A) Bar codes to each activity.
B) Activity codes to each subdeliverable.
C) WBS codes to each activity.
D) Level 4 codes to each package element.

Question 70

What is a scope statement and what are the key steps in the scope statement process?

Question 71

A work package may consist of more than one milestone.

Question 72

As the 80th change order floated across his desk,the project manager wished that he had kept the first 79.What money he had saved in scrap paper might well be lost in charges that could never be recouped from the client."What I need is better:

A) Trend monitoring," muttered the manager.
B) Configuration control," sighed the manager.
C) Specification control," fumed the manager.
D) Document control," whimpered the manager.

Question 73

Procedures that monitor emerging project scope against the original baseline scope are called:

A) Configuration control.
B) Design control.
C) Trend monitoring.
D) Document control.

Question 74

Create a 4x4 responsibility assignment matrix as an example and indicate the information gleaned from this tool.

Question 75

Systems for monitoring the project's scope,schedule,and costs during the design stage fall under the heading of:

A) Configuration control.
B) Acquisition control.
C) Design control.
D) Specification control.

Question 76

Provide an example of work breakdown structure and indicate what purpose WBS serves.

Question 77

Develop a responsibility assignment matrix for your semester project.Provide a brief (two or three sentence)description of your project and its current state.

Question 78

The framing crew would never know when it was time to order more $400 hammers without their fancy new:

A) Acquisition control system.
B) Specification control system.
C) Configuration control system.
D) Design control system.

Question 79

The scope baseline is a document that provides a summary description of each reporting relationship along with a schedule for meetings and reports.

Question 80

Until a project has gone through work breakdown structure,it is impossible to determine the relationships among the constituent activities.