Deck 14: Project Management Information Systems

Question 1

An advantage of a project management information system is the ability to handle complexity for large-scale projects.

Answer 1

True

Question 2

Special attention should be given to the price of support and the reputation of the vendor.

Answer 2

True

Question 3

An advantage of a project management information system is the accuracy because information systems have accurate algorithms for calculating project information.

Answer 3

True

Question 4

Integration and customization provide linkages with many other popular information systems.

Question 5

Project management information systems allow the user to define an actual plan and compare baseline progress and costs with those in the actual plan.

Question 6

An advantage of a project management information system is the affordability because excellent PC-based project management information systems can be purchased for just a few hundred dollars.

Question 7

Online help tools for project management information systems often include very detailed demos, online help, in-depth tutorials, and even full video presentations.

Question 8

Although all modern project management information systems allow project information to be posted and shared directly through the internet, there is no variance in the web-based tools they contain.

Question 9

Some systems allow very basic integration with a few popular information systems, whereas others provide sophisticated integration with distributed databases and even object-oriented databases.

Question 10

Several tools allow the user to define possible risks, determine the probability that they will occur, and predict the impact on the schedule and budget if they occur.

Question 11

Most systems can track tasks in progress, completed tasks, associated costs, time expended, start and finish dates, actual dollars committed or spent, and resources used, as well as remaining durations, resources, and expenses.

Question 12

Project management information systems can generate a single of report about the project, its milestones, financials, earned value, resource allocation, and variance.

Question 13

Tracking progress, actual costs, and actual resource use is a fundamental component of project management.

Question 14

Project management information systems can maintain a resource list consisting of resource names, the maximum amount of time resources are available, standard and overtime rates for resources, accrual methods, and textual descriptions of the resources.

Question 15

Many project managers today are running multiple projects and tracking significant issues related to those projects and require the capability of project portfolio management.

Question 16

An advantage of a project management information system is the maintainability and modifiability because any change in the data will automatically be reflected in all the project documents, such as the diagrams, the cost tables, and the resource allocation charts.

Question 17

An advantage of a project management information system is the ease of use because they can often be mastered with only a minimal amount of training.

Question 18

The degree to which project management information systems support risk management are all the same.

Question 19

Most project management information systems allow for the customization of the user interface and the reports to suit the particular needs of a project.

Question 20

All project management information systems allow the user to define the activities and resources that are needed to perform a project.

Question 21

__________feature that a project management information system provides is the ability to effectively plan and manage the costs of projects.

A) The communication
B) The budgeting and cost management
C) The sales and business development
D) The documentation management

Question 22

An advantage of a project management information system is the what-if analysis because one further feature allows the user to see the effects of various scenarios on a project.

Question 23

_________features often include billing and billing methods, cost-to-completion tracking, earned value management, multiple currency, payroll integration, percent-to-complete tracking, project accounting and cost control, project cost estimating, and time and expense reporting.

A) The communication
B) The budgeting and cost management
C) The sales and business development
D) The documentation management

Question 24

_________ features included in most systems are network diagrams and bar (Gantt) charts, project time estimating, scheduling , task management and interdependencies, what-if analysis, and work breakdown structure.

A) The communication
B) The budgeting and cost management
C) The project planning
D) The documentation management

Question 25

Constraints can be assigned to each resource, such as

A) the number of hours or times that it is available.
B) the experience of the resource.
C) the name of the resource.
D) the labor rate for the resource.

Question 26

________ are uncertain events or circumstances that could have an impact on a project.

A) Project plans
B) Project resources
C) Project risks
D) Project activities

Question 27

When selecting a PMIS, consideration of the "look" and "feel" of the system should be given to all of the following except

A) how much experience others in the office have with the system.
B) available short-cut keys and color displays.
C) the consistency among screens.
D) the ease with which data can be entered.

Question 28

An advantage of a project management information system is the speed because calculations and revisions can typically be performed in seconds.

Question 29

_______ features of most systems that are available to help include approval process and routing, change order management, contract management and automation, meeting management and action items, project charter information, requirements management, and time-off requests.

A) The communication
B) The budgeting and cost management
C) The sales and business development
D) The documentation management

Question 30

An advantage of a project management information system is the record keeping because data can be kept on individual team members' schedules, each task, costs, and resources used.

Question 31

_________features of most systems often provide a suite of tools such as automatic e-mail notifications, collaboration management, customer collaboration, discussion forums, email integration, file attachments, international characters, message center, mobile access, multiple languages, and online meetings.

A) The communication
B) The budgeting and cost management
C) The sales and business development
D) The documentation management

Question 32

When selecting a PMIS, the ___________ considerations are the memory required, the amount of hard disk space required, the processing speed and power required, the type of graphics display needed, and operating system requirements.

A) procedure requirements
B) installation requirements
C) adoption requirements
D) integration requirements

Question 33

A critically important, feature in project management information systems is __________ features because some systems provide password access to the project management program itself, password access to individual project files, and password access to specific data within a project file.

A) The security and access rights
B) The budgeting and cost management
C) The sales and business development
D) The documentation management

Question 34

When selecting a PMIS, the concern is whether or not the system can handle the number of tasks you expect to perform, the number of resources you expect to need, and the number of projects you expect to be managing simultaneously. For most organizations the information system _______ is not an issue.

A) load
B) capacity
C) purpose
D) adequacy

Question 35

Different views can be given to the project manager, team members, and the client in

A) The security and access rights
B) The budgeting and cost management
C) The sales and business development
D) The documentation management

Question 36

________ feature of project management information systems is the ability to document a project from beginning to end.

A) The communication
B) The budgeting and cost management
C) The sales and business development
D) The documentation management

Question 37

When selecting a PMIS, consideration about written technical support should be given to all of the following except

A) the readability of the online user's manual.
B) the logical presentation of ideas.
C) the level of detail of the manual and on-line help.
D) the times for the help desk to answer phones.

Question 38

_________ feature includes automated lead generation, client management, and a sales dashboard.

A) The communication
B) The budgeting and cost management
C) The sales and business development
D) The documentation management

Question 39

A concern to be considered about a project management information system is the ________ of the system . A manager can spend too much time focusing on the system and forget about the most important part of a project: the people.

A) false sense of security
B) information overload
C) distraction
D) overreliance on information system

Question 40

_______ features of project management information systems have come a long way in their efficiency to store, send, and receive documents.

A) The communication
B) The budgeting and cost management
C) The sales and business development
D) The documentation management

Question 41

A concern to be considered about a project management information system is the _______. Project managers might believe that, because they have a powerful project management information system, they can manage and accomplish more than is actually feasible. Managers might think that, although a project is slipping, the system will be able to figure out a way to get it back on track. Just because the system says everything is all right doesn't necessarily make it so.

A) false sense of security
B) information overload
C) distraction
D) overreliance on information system

Question 42

A concern to be considered about a project management information system is the _________. The amount of time required varies, depending on the individual's background.

A) false sense of security
B) information overload
C) learning curve
D) overreliance on information system

Question 43

A concern to be considered about a project management information system is the ________. Project managers have to resist the temptation to use features that produce more reports or more data without contributing to the successful completion of the project.

A) false sense of security
B) information overload
C) distraction
D) overreliance on information system

Question 44

Numerous project management information systems are available that provide support for the project management process. To evaluate a system, the project manager should

A) gather limited information for project team members.
B) request demos of products or download free trial.
C) wait until management decides what to evaluate.
D) not do anything.

Question 45

List questions that you would have if you were evaluating a project management information system?

Question 46

A concern to be considered about a project management information system is the __________. Individuals with little or no knowledge of the fundamentals of project management sometimes use the system without really understanding what they're doing.

A) false sense of security
B) information overload
C) distraction
D) overreliance on information system