Deck 15: Special Events

Question 1

A key skill that an event planner who wants to work with charity or fundraising events must have is:
• the ability to plan the event based on a set and limited budget
• the ability to create extravagant and expensive themed events
• the ability to market the event online
• certification as an event planner

Answer 1

• the ability to plan the event based on a set and limited budget

Question 2

SMERF events fall under which category of special events?
• Charity and fundraising
• Association
• Corporate
• Social

Answer 2

• Social

Question 3

Empowering event staff means:
• Not allowing them to make decisions on their own
• Having them share every decision with you no matter how small
• Sharing information so they can make effective decisions
• Having a strict attendance policy

Answer 3

• Sharing information so they can make effective decisions

Question 4

The process of reaching an agreement on the terms and conditions that will govern an event or relationship between a client and vendor is known as:
• delegation
• negotiation
• communication
• budgeting

Question 5

The use of flow charts and graphs for scheduling, clearly defined work set up and breakdown, statements used to guide the decision making process and fulfilling commitments are examples of:
• Project management
• Budgeting management
• Human resources management
• Negotiation

Question 6

Event planners are responsible for:
• Transportation for all event attendees
• Knowing how to work every position for the function
• Planning the event from start to finish
• Making restaurant suggestions for their boss

Question 7

Which of the following would not be considered a Mega-Event?
• The Olympics
• The Super Bowl
• The local Christmas parade
• The World Cup

Question 8

The client has hired you as their special event coordinator. You are working with the corporate team to plan the budget, select the event site, and negotiate the entertainment contracts. What phase of the meeting planning process are you involved in?
• Planning
• Coordination
• Research
• Evaluation

Question 9

The event market is made up of approximately what percent of corporate events?
• 50
• 75
• 80
• 95

Question 10

Which of the following is not true of a special event?
• occurs spontaneously
• always arouses expectations
• are planned
• are usually motivated by a reason for celebration

Question 11

You have been approached by a client to provide a proposal for their annual corporate recognition event, in order to prepare your proposal you will need information about the following: event location, event focus and event outcomes. What phase of the meeting planning process would you be involved in?
• Design
• Planning
• Research
• Evaluation

Question 12

Which type of event is often themed to the celebrations purpose, for example, Mardi Gras which celebrates the beginning of Lent?
• Festival
• Fair
• Wedding
• Sports

Question 13

The two most important social skills a meeting planner can have are communication and:
• being able to multitask
• being able to connect via web tools
• listening
• delegating

Question 14

Securing sponsorship for an event is helpful because sponsors provide:
• Free tickets for future events
• Discount parking passes
• Extra employees to work the event
• Money or in-kind contributions in exchange for recognition

Question 15

The number one skill a successful event manager must possess is:
• Networking
• Patience
• Communication
• Leadership

Question 16

According to Event Solutions Black Book, which is the most popular event site used by meeting planners?
• Hotel/Resort
• Club
• Banquet Hall
• Convention Center

Question 17

Which type of event would include annual meetings, sales meetings, workshops, training meetings and an awards ceremony?
• Corporate event
• Association event
• Charity or fundraising event
• Social event

Question 18

The annual meeting has ended and you are at the post-convention meeting with members of the hotel staff, the host company and your special events team. Together you are reviewing the successes and challenges of the event. Which stage of the event planning process are you involved in?
• Planning
• Evaluation
• Coordination
• Research

Question 19

As an event planner which of the following is not an important aspect of on the job time management?
• Delegating tasks
• Keeping accurate records and lists
• Preparing agendas
• Focusing on staffing needs

Question 20

Which of the following events would not be considered a special event?
• Charity ball
• Daily conference call
• Festival
• Wedding

Question 21

The primary functions of the Convention and Visitors Bureau include all of the following except:
• encourage groups to hold meetings in the city or area it represents
• assist those groups with meeting preparations and during the event
• encourage tourists to visit the historic, recreational and culture opportunities of the area
• provide direct meeting planning services for organizations visiting the city or area

Question 22

The __________ attract more people than any other sporting event and this is one reason why it plays such an important role in the industry.

Question 23

Weddings, engagement parties, and holiday functions are examples of __________ events.

Question 24

What are the key differences between a daily event and a special event?

Question 25

The __________ stage of event planning should take place during each of the stages of the event planning process and is a final step that can measure the success of the event in meeting the goals and objectives.

Question 26

The second stage in event planning is the __________ stage and allows for the freedom in creativity and the implementation of new ideas that support the objectives for the event.

Question 27

One of the challenges presented by changing technology as it relates to the special events field is:
• the need to continually master new software programs and applications
• the static nature of technology
• the ease of facilitating events provided by technology
• the ability to manage much of the coordination of an event from a smartphone

Question 28

A __________ recognizes a unique moment in time with a ceremony and ritual to satisfy special needs.

Question 29

A professional wedding planner assists with all of the following except:
• baking the wedding cake
• providing ideas to the couple that they may not have considered
• planning and organizing the event so it goes off perfectly
• providing resources at the drop of the hat in case something goes awry

Question 30

What special skills are necessary for event management?

Question 31

The stage of the event that is budget driven is the __________ stage. This stage includes contracting out services and arranging all other activities.

Question 32

What are the five stages of the event planning process?

Question 33

A __________ typically revolves around an agricultural event.

Question 34

In the research stage of event planning, what important questions must the planner ask/answer?

Question 35

__________ are the most popular site for holding special events.

Question 36

Meeting Planners International provides professional development certification in two areas. Those who successfully meet the requirements for _____________ may earn up to $10,000 per year more than their non certified counterparts.
• CMM
• CFBE
• CMP
• CSEP

Question 37

Joining the __________ Industry Council is one way to help make special events more sustainable.

Question 38

What does it mean to have sponsorship for a large event and why is this important?

Question 39

The international Festivals and Events Association provides the festival management and training which can lead to certification as:
• a meeting planner
• festival and event executive
• club manager
• special events professional

Question 40

__________ events provide a unique opportunity for the event manager to work with a particular group- normally a theme is chosen for the event.