Deck 14: Meetings, Conventions, and Expositions

Question 1

An assembly for the discussion of common concerns that features experts in a given field who take opposite sides of an issue in a panel discussion and includes the opportunity for audience participation is known as a:
• forum
• seminar
• clinic
• symposium

Answer 1

• forum

Question 2

Meeting planners and conventioneers have recognized the _____________ Convention Center as the most desirable convention destination in the world.
• Hawaii
• Las Vegas
• San Francisco
• New York City

Answer 2

• Hawaii

Question 3

A workshop type educational experience where attendees learn by doing is known as a:
• forum
• seminar
• clinic
• symposium

Answer 3

• clinic

Question 4

A client wishes to hold a meeting where there will be a small number of people all who will be taking notes and who need to be seated at a block rectangular table. What type of meeting room set-up would you suggest?
• Classroom
• Theater style
• Board room
• Banquet

Question 5

Which of the following is NOT one of the primary responsibilities of the CVB?
• To enhance the image of tourism in the local city/area.
• To market the local area and encourage people to stay longer.
• To encourage tourists to partake in the historic, recreational and other opportunities the city offers.
• To provide complimentary meeting planning services for all association meetings held in the city.

Question 6

A person that contracts out their services to (or work for) associations and corporations and plan meetings down to the last detail is:
• a meeting planner
• a conventioneer
• an event attendee
• a sales manager

Question 7

A FAM trip is designed to:
• provide a relaxing time for a meeting planner after a trade show has concluded
• familiarize a meeting planner with the site prior to booking an event
• to relax the meeting planner prior to the event
• for spouses attending a conference who have free time during meetings

Question 8

A lecture and a dialog that allows participants to share experiences in a particular field is a:
• clinic
• workshop
• seminar
• symposium

Question 9

What is the primary responsibility of the Convention and Visitors Bureau?
• develop an infrastructure for the city
• increase government involvement in the hospitality industry
• generate and increase revenue in the city
• increase the general population of the city

Question 10

A small group led by a facilitator or trainer that generally includes exercises to enhance skills or develop knowledge of a specific topic is known as a:
• clinic
• workshop
• forum
• seminar

Question 11

Which of the following positions would be the least likely member of a destination management company?
• Audio-visual specialist
• Account manager
• Chef
• Operations manager

Question 12

A service organization within the visitor industry that offers a host of programs and services to meet clients needs is known as a:
• Destination Management Company
• Convention and Visitors Bureau
• Convention and Exposition Center
• Service Contractor

Question 13

A service contractor is hired by the:
• Convention and visitors bureau
• Sales manager
• Executive Chef
• Exposition show manager

Question 14

After the main meeting, the meeting planner would like attendees to attend smaller break out sessions designed to provide more detail instructions about the company's products and participants will be taking extensive notes. What type of meeting room set-up would you suggest?
• Classroom
• Theater style
• Board room
• Hollow square

Question 15

Which group (market sector) has the greatest percentage of convention center utilization?
• Government and social services
• Professional and trade shows
• Religious events
• Educational events

Question 16

Associations date back many centuries and their roots can be found in the _____________ of the Middle Ages.
• guilds
• restaurants
• kings court
• castles

Question 17

When choosing a location for an association meeting all of the following are important considerations except:
• availability of hotel facilities
• distance attendees must travel
• shopping opportunities
• food and beverage

Question 18

The sales manager is meeting with the meeting planner for a large convention, the meeting planner would like for the audience to be able to see the main stage but does not feel that note taking by participants will be a requirement. What type of meeting room set-up would you suggest?
• Classroom
• Theater style
• Board room
• Banquet

Question 19

The first association in the United States was formed in Rhode Island in the 18^th centuries and was comprised of which group?
• Bankers
• Restauranteurs
• Candlemakers
• Teachers

Question 20

Incentive houses work with companies to:
• provide free vacations for all employees
• set up incentive plans for company employees to motivate them
• create competitions between departments to see who can generate the most sales
• design T-shirts and other promotional items to give to clients

Question 21

Meetings that are held every year by corporations or associations to inform their members of previous and future activities are called __________ meetings.

Question 22

An event that brings together sellers of products and services, where they can show their wares to a group of attendees is known as a:
• convention
• trade show or exposition
• symposium
• clinic

Question 23

A service organization within the visitor industry, known as a __________ offers programs and services designed to meet the clients needs and sells destinations to meeting planners.

Question 24

Large facilities where meetings and expositions are held, usually in city centers are known as:
• conference centers
• Convention and Visitors Bureaus
• destination centers
• convention centers

Question 25

In the hospitality industry, the two largest expositions are the American Hotel & Lodging Association conference and the _____________ annual exposition.
• International Hotel/Motel & Restaurant Show
• Food Safety Executives
• National Restaurant Association
• Hospitality Design Expo

Question 26

MICE is an acronym for __________ which represents a segment of the tourism industry that has become very profitable; the average MICE tourist spends about twice as much as other tourists.

Question 27

A large meeting that includes some type of exposition or trade show would be a:
• symposium
• exposition
• clinic
• convention

Question 28

A __________ is a specially designed distraction free learning environment dedicated to hosting and supporting small to medium sized meetings.

Question 29

A __________ is an event or type of meeting at which experts discuss a particular subject and opinions are gathered.

Question 30

MICE is an acronym for:
• Meetings, Incentive Travel, Conventions and Exhibitions
• Meetings, International Tourists, Contests and Expositions
• Meetings, International Trade, Concerts, and Exhibitions
• Meetings, Incentive Contests, Carnivals and Extreme Sports

Question 31

__________ may be independent contractors or full-time employees of corporations or associations that make hotel and meeting bookings and plan events down to the last detail.

Question 32

A lecture and dialog or __________ is a type of meeting that allows participants to share experiences in a particular field.

Question 33

The primary function of a trade association is to:
• further a particular profession
• promote the industry through PR activities
• further develop their faith
• provide continuing education opportunities to its members

Question 34

__________ are non-profit organizations that represent an urban area that tries to solicit business or pleasure seeking visitors.

Question 35

The conference event order includes all of the following except:
• Details of the room set-ups
• Meeting planners favorite restaurant
• Details about each meeting (start time, meals, etc.)
• Cost of items for billing purposes

Question 36

__________ are done for site inspections and to sell meeting, convention or exposition organizers on a particular location.

Question 37

SMERF groups:
• are able to hold meetings only during peak times
• must hold annual meetings to maintain their membership status
• are run by paid professionals
• are generally price conscious since the individuals must pay their own way

Question 38

Hired by the exposition show manager or association meeting planner, the __________ is responsible for providing all of the services needed to run the facilities for a trade show.

Question 39

All of the following are key elements of an enforceable contract except:
• the offer
• consideration
• the RFP
• the acceptance

Question 40

The incentive market continues to grow and the most popular destination for incentive meetings is:
• the Caribbean
• Europe
• Florida
• Alaska

Question 41

What are five types or forms of meetings? Give an example of each.

Question 42

What are the five primary responsibilities of the convention and visitors bureau?

Question 43

What are the components of an enforceable contract?

Question 44

Describe the staff responsibilities that would fall under the sales manager of a destination management company.

Question 45

What are five types of associations?