Deck 6: Access

Question 1

When text is selected, a (n)________ appears.

A)dialog box
B)option box
C)Mini toolbar
D)contextual tab

Answer 1

C

Question 2

The Formulas tab is specific to the ________ application.

A)Access
B)Publisher
C)OneNote
D)Excel

Answer 2

D

Question 3

A(n)________ is a set of menu options that appear when you click the More button next to a Ribbon button.

A)setup box
B)option list
C)gallery
D)window

Answer 3

C

Question 4

Items such as pictures, clip art, SmartArt, shapes, and charts that you can add to a Word document are called ________.

A)art
B)images
C)photos
D)graphics

Question 5

Microsoft Excel is a(n)________ application.

A)spreadsheet
B)database
C)desktop publishing
D)presentation

Question 6

Microsoft Outlook is a(n)________ program.

A)spreadsheet
B)database
C)information management
D)presentation

Question 7

Microsoft PowerPoint is a(n)________ application.

A)information management
B)planner and note taking
C)presentation
D)spreadsheet

Question 8

The ________ opens a dialog box, which provides more options or settings beyond those provided on the Ribbon.

A)Task Pane
B)Dialog Pane
C)Dialog Box Launcher
D)TaskBar

Question 9

Judy needs to create brochures, newsletters and postcards for her home business. She should use the Microsoft ________ program.

A)Publisher
B)Excel
C)Outlook
D)PowerPoint

Question 10

The application in the Microsoft Office suite that would be used to develop and maintain databases is called ________.

A)Excel
B)Access
C)Publisher
D)OneNote

Question 11

A(n)________ pane is a smaller window pane that sometimes appears at the side of the program window and offers options or helps you navigate through completing a task or feature.

A)option
B)information
C)dialog
D)task

Question 12

A(n)________ displays when you move your mouse pointer over an icon in the taskbar.

A)document
B)thumbnail
C)dialog box
D)message box

Question 13

The Minimize Ribbon button is a(n)________ button that reduces the Ribbon to a single line.

A)switch
B)checkbox
C)radio
D)toggle

Question 14

You can quickly switch between the views in Word by using the View buttons located on the right side of the ________.

A)title bar
B)scroll bar
C)taskbar
D)status bar

Question 15

A(n)________ option allows you to select ONLY one option.

A)Keyboard shortcut
B)Mini toolbar
C)Check box
D)radio button

Question 16

The two tabs all Microsoft Office applications have in common are the ________.

A)Insert tab and the Mailing tab
B)Design tab and the File tab
C)Home tab and the Charts tab
D)Home tab and the File tab

Question 17

________ options allow you to select more than one option.

A)Mini toolbar
B)Check box
C)Keyboard shortcut
D)Radio button

Question 18

Files created by Excel are called ________.

A)documents
B)worksheets
C)databases
D)workbooks

Question 19

Microsoft Word is a(n)________ application.

A)planner and note taking
B)presentation
C)word processing
D)spreadsheet

Question 20

In Word, the ________ view shows how the document appears as a web page.

A)Web Layout
B)Outline layout
C)Print Layout
D)Browser Layout

Question 21

To close an unwanted shortcut menu or gallery menu without making a selection, press the ________ key.

A)Enter
B)ESC
C)Alt
D)Shift

Question 22

A list of commands related to a selection that appears when you right-click is called a(n)________.

A)Mini toolbar
B)dialog box
C)shortcut menu
D)option menu

Question 23

Microsoft Office file names can be up to ________ characters, including the extension and the number of characters in the file path.

A)25
B)50
C)300
D)255

Question 24

One-click access to the most commonly used commands, such as saving a file and undoing recent actions is available on the ________.

A)Ribbon
B)Quick Access Toolbar
C)Mini toolbar
D)Task bar

Question 25

A paper copy of a document, spreadsheet, or presentation is called a(n)________.

A)hard copy
B)page copy
C)soft copy
D)print copy

Question 26

When you are finished with a program, you should ________ the program to save system resources.

A)switch
B)exit
C)remove
D)minimize

Question 27

Special characters you cannot use in file names are ________.

A)? " / | < > ; :
B)? / | < > * : ~
C)? " /\ | < > :
D)? " / | < > * :

Question 28

Microsoft OneNote is a program used to develop presentation slides.

Question 29

When you open a file in ________, you must click the Enable Editing button before you can edit, save, or print the contents.

A)Shield View
B)Safeguard View
C)Protected View
D)Defensive View

Question 30

Until you save your work, it is stored in the ________ memory on your computer.

A)temporary
B)hard drive
C)CD drive
D)USB flash drive

Question 31

To avoid wasting ink and paper, you should do a ________ before printing.

A)print preview
B)document view
C)page view
D)page preview

Question 32

As you work, you should save your word at least every ________.

A)two minutes
B)ten minutes
C)twenty minutes
D)thirty minutes

Question 33

In each program's ________ window, you can find step-by-step instructions for specific procedures.

A)Support
B)Help
C)Assistance
D)Utility

Question 34

________ is the short cut key to access the Help window.

A)F2
B)F3
C)F8
D)F1

Question 35

An online workspace provided by Microsoft is called the Windows Live ________.

A)SkyDrive
B)WorkPlace
C)Windows Drive
D)OnlineDrive

Question 36

The small window that displays descriptive text when you put the mouse pointer on an object or button is called a(n)________.

A)ContextualTip
B)ScreenTip
C)OptionTip
D)HelpTip

Question 37

According to the textbook, Microsoft provides ________ of free password protected online storage.

A)25 GB
B)100 MB
C)250 GB
D)25 MB

Question 38

Three ways to save a file are to use the Save button on the Quick Access Toolbar, use the Save command on the Backstage view, and use the keyboard shortcut key ________.

A)Tab+S
B)Ctrl+S
C)ESC+S
D)Alt+S

Question 39

When you close a program, if you have made changes to the file, a dialog box opens, asking if you wish to ________ your changes.

A)copy
B)import
C)discard
D)save

Question 40

Files saved to an online workspace can be edited by ________.

A)only two people at the same time
B)more than one person, but NOT at the same time
C)only one person at a time
D)more than one person at the same time

Question 41

An arrow next to a button in the Ribbon is an indicator that more options are available

Question 42

In Word, the file you create is called a document.

Question 43

Unlike a radio button option, ONLY one check box option can be selected.

Question 44

In a new Excel spreadsheet, the active cell is the last cell of the first row.

Question 45

Backstage view gives you access to document level features of your file.

Question 46

Clicking any button on the Ribbon will produce an action ONLY if you are in the right layout view.

Question 47

Though each application in the Microsoft Office suite has common features in the user interface, each also has features specific to that application.

Question 48

The Maximize button at the far right of the application's title bar expands the window to its full size.

Question 49

To prevent loss of work, you must save the work before exiting a program or turning off the computer.

Question 50

The zoom level on a Word document only affects your view of the document, not the printed output.

Question 51

In Excel, you have to add columns and rows to the document window before starting your spreadsheet.

Question 52

The three buttons at the top right of each Microsoft Office application's title bar are called the Minimize button, the Restore Down or Maximize button, and the Open button.

Question 53

When the zoom level is set to 300%, vertical or horizontal scroll bars will display to make it possible to adjust what is displayed in the window.

Question 54

The Dialog Box Launcher opens a gallery of menu options.

Question 55

You can only open ONE Microsoft application at one time.

Question 56

Access is a two-dimensional database program known as a relational database.

Question 57

A shortcut menu appears when an object or text is selected.

Question 58

A Mini toolbar appears after text is selected and contains buttons for the most commonly used formatting commands.

Question 59

One method of switching between Windows is to use Alt+Tab.

Question 60

The right mouse button provides options from which you can choose, instead of initiating or performing an action.

Question 61

The Microsoft Office application that is referred to as an information management program is ________.

Question 62

A print preview allows you to see how a printed document will look so that you can correct any problems before wasting paper and ink.

Question 63

The ________ provides one-click access to commonly used commands.

Question 64

The ________ opens a corresponding dialog box or task pane which provides more options or settings beyond those available in the Ribbon.

Question 65

When you open a file in ________, you can see and read the file, but you CANNOT edit, save, or print the contents until you enable editing.

Question 66

A Ribbon tab that contains commands related to selected objects so that you can manipulate, edit and format the objects is called a(n)________ tab.

Question 67

If the computer is turned off or experiences a power failure, a feature that will attempt to recover your files is called the ________ feature.

Question 68

A(n)________ is a list of commands that appears when you right-click.

Question 69

When you move your mouse pointer over one of the taskbar icons, a(n)________ is displayed.

Question 70

If you need to see more of a documents contents, you can ________ out.

Question 71

To save system resources and keep your Windows desktop and taskbar uncluttered, you should always exit a program when you are finished using it.

Question 72

File names can include a maximum of ________ characters, including the extension.

Question 73

Windows Live SkyDrive is a free online file storage area that provides you with up to 25 GB of password protected storage space.

Question 74

Files names can include uppercase and lowercase letters, numbers, hyphens, spaces and some ________ in any combination, except for ? " / | < > * and :.

Question 75

When text is selected, a(n)________ with the most commonly used formatting commands appears.

Question 76

The feature that allows you to see how formatting looks before you apply it is called the ________ feature.

Question 77

A file name includes the name you specify for the file and a file ________ that is assigned by the Office program to indicate the file type.

Question 78

The options that appear on the ________ change depending on where the mouse pointer is located.

Question 79

File names can ONLY be 12 characters long, excluding the extension.

Question 80

A(n)________ button turns on a feature if you click it once, then turns the same feature off if you click it a second time.