Deck 9: Collaboration and Distribution

Question 1

Marking a presentation as final coverts it to what type of file?

A)Password protected
B)Read-only
C)Encrypted
D)Archived

Answer 1

B

Question 2

Which of the following is not true about digital signatures?

A)It is visible.
B)They can be obtained from Microsoft partners.
C)They are encrypted.
D)It is invisible.

Answer 2

A

Question 3

While in Slide Show view, to activate the laser pointer you can press and hold which key while moving your mouse with the left button pushed?

A)Windows
B)Shift
C)Alt
D)Ctrl

Answer 3

D

Question 4

A comment or saved annotation is only visible if you have what active?

A)Display Comments
B)Display Markup
C)Show Markup
D)Show Comments

Question 5

If the order in which text should be read is unclear, in what category does the Accessibility Checker place this issue?

A)Tip
B)Suggestion
C)Error
D)Warning

Question 6

If, while giving a presentation, you wanted to draw a freehand circle around an object which feature would you use?

A)Comments
B)Annotation
C)Zoom in
D)Laser Pointer

Question 7

Which of the following cannot be seen in the documents properties screen?

A)Themes chosen
B)File size
C)Author's name
D)Statistics about the presentation

Question 8

If content is unreadable, in what category does the Accessibility Checker place this issue?

A)Tip
B)Error
C)Suggestion
D)Warning

Question 9

If you include an image without a text-based description, what tool in PowerPoint will flag that omission?

A)Accessibility Checker
B)Compatibility Checker
C)Document Inspector
D)Accessibility Inspector

Question 10

What set of commands enable you to uncover items that may cause difficulties for viewers?

A)Check for Conflicts
B)Check for Problems
C)Check for Issues
D)Check for Compatibility

Question 11

Which of the following is not true about comments?

A)They can be inserted and deleted as desired.
B)They begin with the name of the person adding the comments.
C)They are normally left in the document as reminders about the decisions you made.
D)They include the date the comments were added.

Question 12

What term does PowerPoint use when referring to the comments and annotations added to a presentation?

A)Edit Notes
B)Markup
C)Markings
D)Reviewer Notes

Question 13

What tool would you use if you wanted to see how well your presentation would run in older versions of PowerPoint?

A)Accessibility Checker
B)Version Checker
C)Compatibility Checker
D)Features Checker

Question 14

If content is hard to read, in what category does the Accessibility Checker place this issue?

A)Error
B)Tip
C)Warning
D)Caution

Question 15

Which section of the Revision pane lists any slides that have been added or removed from the original presentation?

A)Presentation Changes
B)Slide Changes
C)Revision Changes
D)Document Changes

Question 16

What is similar to sticky notes attached to elements on a slide?

A)Reviewer Notes
B)Editor Notes
C)Analysis Notes
D)Comments

Question 17

Which of the following would be considered a strong password?

A)Db10c3eO#!
B)333444
C)lmnop
D)password

Question 18

If you wanted to make sure any personal information was removed from the presentation, what tool would you use?

A)Data Removal
B)Document Checker
C)Accessibility Checker
D)Document Inspector

Question 19

What is alternative text?

A)An alternate slide option while giving a presentation
B)A text-based description of an image
C)Another way of saying something on the slide
D)A text box inserted on the slide

Question 20

Which of the following is not one of the categories that the Accessibility checker will assign to any issues it finds?

A)Suggestion
B)Error
C)Warning
D)Tip

Question 21

________ is a process by which two or more individuals work together to achieve an outcome or goal.

Question 22

________ are markings that are written or drawn on a slide for additional commentary or explanation while a slide show is displayed.

Question 23

What file type seeks to make records and documents accessible across platforms and applications?

A)Extensible Markup Language
B)Hypertext Markup Language
C)Rich Text format
D)OpenDocument presentation

Question 24

Which of the following is not true about OneDrive?

A)It provides free cloud storage.
B)It is a part of Microsoft's online services.
C)You do not need a Microsoft account to use it.
D)You can share your files with anyone who has Internet access.

Question 25

To compare and merge various versions of a document you need a minimum of ________ documents.

Question 26

Which of the following is a good practice when creating strong passwords?

A)Use a combination of upper and lower case letters, numbers, and symbols.
B)Spell words backwards.
C)Use personal information so you can remember it more easily.
D)Commonly misspelled words and abbreviations

Question 27

Which of the following is not true about saving your presentation in the PowerPoint Picture Presentation format?

A)The file size is smaller.
B)It is harder for others to modify.
C)It is easier for others to modify.
D)It flattens all slide objects into one layer.

Question 28

What is the default file extension for PowerPoint 2016 files?

A))ppt
B))pptx
C))potx
D))pptxm

Question 29

________ in PowerPoint refers to the ease with which a person with physical challenges is able to access and understand a presentation.

Question 30

To check for hidden and personal data in the presentation or in its properties, use the Document ________ tool.

Question 31

When the Revisions pane opens it has two sections, the Slide Changes and the ________ Changes sections.

Question 32

If you want to see what issue your presentation would have if run on older versions of PowerPoint, you would use the ________ Checker tool.

Question 33

A(n)________ examines a presentation and can add text notes or draw markings on a slide for additional commentary or explanation.

Question 34

The ________ in feature allows you to enlarge a part of the slide during Slide Show view.

Question 35

Document ________ are the attributes about a presentation that describe it or identify it.

Question 36

Which of the following is not an advantage of using XML?

A)Decreased damaged-file recovery
B)Better privacy
C)More compact files
D)Better integration

Question 37

Which of the following is not true about encryption?

A)It is a toggle, meaning it can be turned on or off by pressing a button.
B)It is a way of protecting the privacy of your presentation.
C)It scrambles your presentation into unreadable text.
D)It requires a password to be opened.

Question 38

Another name for document properties is ________.

Question 39

When comparing different versions of a presentation, the differences are marked as ________.

Question 40

Which of the following is not an advantage of using the RTF or XPS file formats?

A)They are fixed file formats.
B)They retain their formats no matter application is used to open them.
C)The files are easy to modify.
D)They can be viewed and printed by any platform.

Question 41

________ Presentation for CD is a PowerPoint feature that enables you to copy your presentation to various storage locations.

Question 42

The PDF file format (.pdf)was created by ________.

Question 43

When you convert all objects on a slide to one layer, it is said that you ________ the presentation.

Question 44

When comparing documents, any changes that you do not accept are discarded when you complete the review.

Question 45

When you choose to print comments and annotations (markup), the comments print on a separate page from the slides that display the annotations.

Question 46

Show Markup is a toggle that displays or hides inserted comments and saved annotations.

Question 47

If your default email client is ________, you can send a presentation file directly from PowerPoint.

Question 48

The XPS file format was created by ________.

Question 49

If you want your presentation accessible across platforms and applications, you might want to save it as a(n)________ presentation.

Question 50

If you want to make sure your presentation is as easy as possible for those who might have physical challenges, you would use the ________ Checker tool.

Question 51

When you ________ your presentation, you are converting the presentation into unreadable scrambled text that only opens with a password.

Question 52

Document properties are set by PowerPoint automatically and cannot be changed by the user.

Question 53

________ is a set of encoding rules that creates a file format designed to provide maximum flexibility when storing and exchanging structured information.

Question 54

A Mark as ________ designation lets your viewers know they are viewing a finished presentation.

Question 55

When you save a presentation using the PowerPoint Picture Presentation option, the file extension is ________.

Question 56

A(n)________ signature is an invisible, electronic signature stamp that is encrypted and attached to a certificate.

Question 57

You can set comments to display during Slide Show view if desired.

Question 58

Annotations automatically become a permanent part of the presentation so you will have them the next time you give the presentation.

Question 59

As a security precaution, there is no easy way to delete all the comments in the presentation.

Question 60

The Check for ________ commands enable you to uncover issues that may cause difficulties for viewers.

Question 61

Match the following terms with their descriptions:
I. Accessibility Checker
II. Document Inspector
III. Extensible Markup Language (XML)
IV. PDF file format (.pdf)
V. OneDrive
A. An app used to store, share, and access files and folders via the Internet
B. A tool that aids in identifying and resolving accessibility issues in a presentation
C. A tool that detects hidden and personal data in the presentation
D. A set of encoding rules that create a file format that is designed to provide maximum flexibility when storing and exchanging structured information
E. A more secure electronic file format created by Adobe Systems that preserves document formatting and is viewable and printable on any platform

Question 62

Metadata is data that describes other data.

Question 63

If you convert each slide into an image, the slides become easier for others to modify.

Question 64

To make your presentation easy to access and understand you may have to change, reformat, or update your content.

Question 65

Present Online allows you to transmit a presentation over the Internet in real time to invited participants who are in different locations.

Question 66

The Compatibility Checker should be run before saving your presentation to an earlier format of PowerPoint.

Question 67

Marking a presentation as final is just as secure as setting a password.

Question 68

It is always good to run the Document Inspector because you might have used features that are not supported by earlier versions of PowerPoint.

Question 69

The Document Inspector can find hidden content that is not even on the slide.

Question 70

You can set one password to open the presentation and a different password to modify it.

Question 71

After setting it, a password takes effect immediately.

Question 72

The presentation properties help you organize and search for your presentations.

Question 73

One advantage of using the OpenDocument presentation file type is that it supports all of PowerPoint's features.

Question 74

You can add a password to your presentation to prevent other people from opening or changing it.

Question 75

It is easy to turn off the Mark as Final feature.

Question 76

In PowerPoint 2016, passwords are not case sensitive.

Question 77

Encrypted presentations can be opened as long as the files are on the same computer that created the files.

Question 78

A self-created digital signature will enable you to verify that a presentation has not been changed on the computer on which you have saved the presentation.

Question 79

If you make any changes after a digital signature is added, your signature is invalidated.

Question 80

Match the following terms with their descriptions:
I. XPS file format
II. Digital signature
III. Metadata
IV. Markup
V. Encryption
A. An invisible, electronic signature stamp that is encrypted and attached to a certificate that can be added to a presentation
B. Comments and ink annotations that appear in a presentation
C. Data that describes other data
D. An electronic file format created by Microsoft that preserves document formatting and is viewable and printable on any platform
E. A method used to protect the contents of your presentation by converting it into unreadable scrambled text that requires a password to be opened