Deck 9: Closing the Project

Question 1

Have lessons learnt as an agenda topic on a new project and include in project management training.

Answer 1

True

Question 2

The process of closing the project involves various actions, including

A)assigning staff to activities.
B)examining and estimating costs associated with staff.
C)recognising and evaluating staff.
D)having staff get to know each other.

Answer 2

C

Question 3

Lessons learnt could be helpful in bidding, planning, and/or performing future projects.

Answer 3

True

Question 4

The post project evaluation meeting with the project sponsor should contain an opportunity to ask closed-ended questions about possible additional projects and obtain permission to use the customer as a reference with potential customers.

Question 5

The project team should wait until the end of the project to capture and document lessons learnt.

Question 6

There may be circumstances that require a project to be terminated before it is completed.

Question 7

The fourth and final phase of the project life cycle is

A)evaluating the project.
B)controlling the project.
C)performing the project.
D)closing the project.

Question 8

Projects can also be terminated by the sponsor or customer due to a project return on investment increase.

Question 9

The system should organise information so that it has complex commands to retrieve information by category or subject of lesson learnt or by key words.

Question 10

Just as important as having the internal post project meetings within the project organisation is having a post project evaluation meeting with the customer or sponsor.

Question 11

Projects can also be terminated by the sponsor or customer for financial situations.

Question 12

Documentation of lessons learnt should be done on an ongoing basis throughout the planning and performing phases of the project.

Question 13

The project manager should schedule the meeting immediately following the delivery of the final report rather than waiting for a time when the customer is in a position to really determine whether the project met expectations and achieved the anticipated benefits.

Question 14

The process of closing the project involves various actions, including

A)identifying which resources to use for the project.
B)collecting and making final payments.
C)adding in extra work if the project hasn't spent all the funds.
D)replenishing office supplies that may not have been used on the project.

Question 15

The open-ended question post project evaluation meeting should contain an opportunity to talk about possible additional projects and assume permission to use the customer as a reference with potential customers.

Question 16

As part of, or in addition to, the documents in the archive, it can be valuable to create a database of common data elements from past projects in order to analyse and determine if there are trends or correlations that could be helpful in bidding, planning, and/or performing future projects.

Question 17

Projects can also be terminated by the sponsor or customer because the project needs have changed.

Question 18

Projects can also be terminated by the sponsor or customer due to satisfaction with the project progress.

Question 19

Lessons learnt may be lost from a project if they are not captured at the moment the lesson is learnt.

Question 20

Projects can also be terminated by the sponsor or customer.

Question 21

Successful projects should end with some type of

A)recognition and celebration.
B)criticism review.
C)list of all the problems in the project.
D)letter to all the stakeholders about what went wrong.

Question 22

At the meeting with the project team at the end of the project, the project manager should lead a discussion of what happened during performance of the project and solicit specific recommendations for improvement.

A)individual
B)group
C)activity specific
D)project progress

Question 23

The purpose of identifying and documenting lessons learnt is to capitalise on the knowledge and experience gained on the project in order to

A)improve performance on future projects.
B)create a large database of information.
C)establish a procedure of identification and documentation.
D)keep project team members busy.

Question 24

Hold meetings at the end of the project with team members to have feedback from each team member about their performance and how to improve future projects.

A)individual
B)group
C)activity specific
D)project progress

Question 25

During project closing, the project team or contractor should ensure that copies of appropriate project documentation are properly organised, filed, and archived so that

A)they can be stored easily.
B)they can be readily retrieved for future use.
C)the files are ready for audit.
D)the project sponsor could review them.

Question 26

As part of, or in addition to, the documents in the archive, it can be valuable to create a database of common data elements from past projects in order to analyse and determine if there are trends or correlations that

A)show a strong project team member that should be given additional compensation.
B)should be shared with the project sponsors of all the projects.
C)could be helpful in bidding, planning, and/or performing future projects.
D)should be shown on the annual reports for the organisation.

Question 27

A financial related activity that must be performed during the closing phase is assuring that

A)total budgeted costs are calculated.
B)the quarterly payments are invoiced.
C)the personnel responsible for financial work is identified.
D)all payments have been collected from the customer.

Question 28

The process of closing the project involves various actions, including

A)conducting a post-project evaluation.
B)listening to the customer to make sure of what is needed in the project.
C)evaluating and estimating the resources for the project.
D)performing the final work on tasks.

Question 29

During the , review and evaluate performance of the project and identify what can be done to improve performance on future projects.

A)evaluating phase
B)controlling phase
C)performing phase
D)closing phase

Question 30

The project manager should schedule the post-project evaluation meeting with the customer or sponsor for a time when the customer is in a position to

A)pay all the expenses of the project to the contractor.
B)really determine whether the project met expectations and achieved the anticipated benefits.
C)solicit proposals for a new RFP.
D)begin planning for future projects or opportunities for the contractor.

Question 31

The project organisation should establish a that includes an easily accessible repository that encourages project managers and teams to retrieve lessons learnt and information from previous projects.

A)document storage routine
B)file structure
C)knowledge base system
D)revision process

Question 32

The process of closing the project involves various actions, including

A)organising and archiving project documents.
B)recording revision numbers in the names of documents.
C)using techniques such as track changes to record document edits.
D)creating a file structure to save and organise project documents.

Question 33

Once all payments have been received and made, the project 'books', or accounting records, can be closed, and a financial analysis of the project can be made in which final actual costs are compared to

A)the FCAC calculations made.
B)the project baseline budget.
C)the actual value of the project.
D)amounts paid to suppliers.

Question 34

Participants of should include the project manager, key project team members, and key representatives of the customer's organisation who were involved with the project.

A)a post-project evaluation meeting with the customer or sponsor
B)a project progress meeting with project stakeholders
C)an analysis session with the project team
D)a pre-RFP meeting with the customer

Question 35

Verifying that all payments have been made to any subcontractors, consultants, vendors, or suppliers for any purchased materials or services is completed during the

A)evaluating project phase.
B)controlling project phase.
C)performing project phase.
D)closing project phase.

Question 36

During the , the project team or contractor should ensure that copies of appropriate project documentation are properly organised, filed, and archived so that they can be readily retrieved for future use.

A)evaluating the project phase
B)controlling the project phase
C)performing the project phase
D)closing the project phase

Question 37

The should prepare a written report of project performance including lessons learnt and recommendations.

A)stakeholders
B)customer
C)project manager
D)CEO of the contractor's organisation

Question 38

The process of closing the project involves various actions, including

A)using lessons learnt from prior projects.
B)documenting lessons learnt.
C)researching lessons learnt in the knowledge base.
D)identifying the similarities of this project to other projects for planning.

Question 39

The project manager should prepare a written performance evaluation of each member of the project team that mentions how each has

A)made mistakes in the problem and how much that mistake cost the organisation.
B)expanded her or his knowledge as a result of the project assignment and identifies areas she or he needs to develop further.
C)interacted with other team members, especially where conflict has caused problems for reaching the final goals of the project.
D)contributed to the project with a list of activities and the time on each and an analysis of what was done Incorrectly on each activity.

Question 40

The purposes of should be to determine whether the project provided the customer with the expected benefits, assess the level of customer satisfaction, and obtain any feedback that would be helpful in future business relationships with this customer or with other customers.

A)a post-project evaluation meeting with the customer or sponsor
B)a project progress meeting with project stakeholders
C)an analysis session with the project team
D)a pre-RFP meeting with the customer

Question 41

Why should the project organisation establish a knowledge base system for the organisation?