Question 1

Cross-referencing must be used when a record may be requested by a name that is different from the one by which the record was stored.

Accepted Answer

Cross-referencing allows for efficient retrieval of records stored under different names or identifiers, ensuring that all relevant information can be accessed regardless of the name variation used in the request.

Question 2

Records are assets to a business.

Accepted Answer

Records are considered assets to a business because they contain valuable information that can help in decision-making, regulatory compliance, performance monitoring, and strategic planning.

Question 3

When names are identical, filing order is determined by address elements in this order:&#10;A) city names, street names, state or province names, house or building numbers&#10;B) city names, state or province names, street names, house or building numbers&#10;C) state or province names, city names, street names, house or building numbers&#10;D) street names, house or building numbers, city names, state or province names

Accepted Answer

The correct order for filing when names are identical is city names, state or province names, street names, and then house or building numbers.

Question 4

Chronological filing is a variation of numeric filing in which the records are arranged by reverse date order within a file folder.

Accepted Answer

Chronological filing involves organizing documents by date, and reverse date order means the most recent documents are placed at the front, which is a variation of numeric filing when dates are used as numbers.

Question 5

Before storing any incoming record, the filer should check for a release mark.

Accepted Answer

A release mark indicates that the information is cleared for storage or distribution, ensuring that sensitive or classified information is handled appropriately.

Question 6

An alphabetic filing system is advantageous because it is a direct access system.

Accepted Answer

An alphabetic filing system allows for direct access because files can be located by directly going to the section of the system where the file's name would logically appear, without needing an index or additional reference material.

Question 7

Records have _____ value because they provide evidence of business transactions.&#10;A) legal&#10;B) financial&#10;C) historical&#10;D) day-to-day operational

Accepted Answer

Records have legal value because they serve as evidence of business transactions, which can be important for compliance, audits, and legal purposes.

Question 8

A business record may take the form of&#10;A) a printed document.&#10;B) an e-mail message.&#10;C) a photograph.&#10;D) All of the above

Accepted Answer

Business records can come in various forms including printed documents, email messages, and photographs, as they all can contain information relevant to business activities.

Question 9

The first level for indexing a federal government name is&#10;A) the name of the department.&#10;B) the name of the bureau, office, service, etc.&#10;C) United States Government.&#10;D) Federal Government.

Accepted Answer

The first level for indexing a federal government name is "United States Government" as it represents the overarching entity under which all departments and agencies operate.

Question 10

Which is the correct order for arranging these numbers in terminal-digit filing order?&#10;A) 30 15 39 87 39 64 12 46 33 16 75 24&#10;B) 30 15 39 12 46 33 16 75 24 87 39 64&#10;C) 12 46 33 16 75 24 30 15 39 87 39 64&#10;D) 16 75 24 12 46 33 30 15 39 87 39 64

Accepted Answer

The answer of Which is the correct order for arranging...

Question 11

Outgoing correspondence should usually be filed by the name on the letterhead.

Accepted Answer

The answer of Outgoing correspondence should usually be filed by...

Question 12

The most important criterion for judging a records management system is&#10;A) findability.&#10;B) confidentiality.&#10;C) security.&#10;D) safety.

Accepted Answer

The answer of The most important criterion for judging a...

Question 13

Security measures should protect records from improper access, accidental loss, theft, damage, and unwanted destruction.

Accepted Answer

The answer of Security measures should protect records from improper...

Question 14

Which personal name would be first in alphabetic filing order?&#10;A) A. J. Chandler&#10;B) Aaron J. Chandler&#10;C) A. James Chandler&#10;D) Aileen Chandler

Accepted Answer

The answer of Which personal name would be first in...

Question 15

Every piece of paper created in a business is a record worth keeping.

Accepted Answer

The answer of Every piece of paper created in a...

Question 16

Employee evaluations, payroll records, and patient histories are examples of _____ records.&#10;A) legal&#10;B) financial&#10;C) historical&#10;D) daily operations

Accepted Answer

The answer of Employee evaluations, payroll records, and patient histories...

Question 17

Which is the correct order for arranging these business and personal names in alphabetic filing order?&#10;A) Walter P. Drake, Walter's Walking Shoes, Walker P. Drake, Drake's Walking Shoes&#10;B) Walker P. Drake, Drake's Walking Shoes, Walter P. Drake, Walter's Walking Shoes&#10;C) Drake's Walking Shoes, Walker P. Drake, Walter's Walking Shoes, Walter P. Drake&#10;D) Walker P. Drake, Walter P. Drake, Drake's Walking Shoes, Walter's Walking Shoes

Accepted Answer

The answer of Which is the correct order for arranging...

Question 18

Numeric filing systems have several advantages including unlimited expansion and direct access.

Accepted Answer

The answer of Numeric filing systems have several advantages including...

Question 19

File labels should be keyed in all capital letters with no punctuation.

Accepted Answer

The answer of File labels should be keyed in all...

Question 20

Which is the correct order for arranging these business and personal names in alphabetic filing order?&#10;A) 1950 Appliance Market, Kerry P. Apple, Apples & Bananas Bakery, The Appliance Store&#10;B) The Appliance Store, 1950 Appliance Market, Apples & Bananas Bakery, Kerry P. Apple&#10;C) 1950 Appliance Market, The Appliance Store, Kerry P. Apple, Apples & Bananas Bakery&#10;D) Kerry P. Apple, Apples & Bananas Bakery, The Appliance Store, 1950 Appliance Market

Accepted Answer

The answer of Which is the correct order for arranging...

Question 21

Match between columns&#10;                        Premises: The first unit of the filing segment&#10;The first unit of the filing segment&#10;The first unit of the filing segment&#10;The first unit of the filing segment&#10;The first unit of the filing segment&#10;The first unit of the filing segment&#10;The first unit of the filing segment&#10;The first unit of the filing segment&#10;The first unit of the filing segment&#10;The first unit of the filing segment&#10;The practice of saving bookmarks to a public website so they are organized and easy to access&#10;The practice of saving bookmarks to a public website so they are organized and easy to access&#10;The practice of saving bookmarks to a public website so they are organized and easy to access&#10;The practice of saving bookmarks to a public website so they are organized and easy to access&#10;The practice of saving bookmarks to a public website so they are organized and easy to access&#10;The practice of saving bookmarks to a public website so they are organized and easy to access&#10;The practice of saving bookmarks to a public website so they are organized and easy to access&#10;The practice of saving bookmarks to a public website so they are organized and easy to access&#10;The practice of saving bookmarks to a public website so they are organized and easy to access&#10;The practice of saving bookmarks to a public website so they are organized and easy to access&#10;The process of marking a record to indicate the filing segment and indexing units&#10;The process of marking a record to indicate the filing segment and indexing units&#10;The process of marking a record to indicate the filing segment and indexing units&#10;The process of marking a record to indicate the filing segment and indexing units&#10;The process of marking a record to indicate the filing segment and indexing units&#10;The process of marking a record to indicate the filing segment and indexing units&#10;The process of marking a record to indicate the filing segment and indexing units&#10;The process of marking a record to indicate the filing segment and indexing units&#10;The process of marking a record to indicate the filing segment and indexing units&#10;The process of marking a record to indicate the filing segment and indexing units&#10;A note or document that shows an alternate name or subject by which a record might be requested and indicates the storage location of the original record&#10;A note or document that shows an alternate name or subject by which a record might be requested and indicates the storage location of the original record&#10;A note or document that shows an alternate name or subject by which a record might be requested and indicates the storage location of the original record&#10;A note or document that shows an alternate name or subject by which a record might be requested and indicates the storage location of the original record&#10;A note or document that shows an alternate name or subject by which a record might be requested and indicates the storage location of the original record&#10;A note or document that shows an alternate name or subject by which a record might be requested and indicates the storage location of the original record&#10;A note or document that shows an alternate name or subject by which a record might be requested and indicates the storage location of the original record&#10;A note or document that shows an alternate name or subject by which a record might be requested and indicates the storage location of the original record&#10;A note or document that shows an alternate name or subject by which a record might be requested and indicates the storage location of the original record&#10;A note or document that shows an alternate name or subject by which a record might be requested and indicates the storage location of the original record&#10;The name, subject, or geographic location by which a record is stored and requested&#10;The name, subject, or geographic location by which a record is stored and requested&#10;The name, subject, or geographic location by which a record is stored and requested&#10;The name, subject, or geographic location by which a record is stored and requested&#10;The name, subject, or geographic location by which a record is stored and requested&#10;The name, subject, or geographic location by which a record is stored and requested&#10;The name, subject, or geographic location by which a record is stored and requested&#10;The name, subject, or geographic location by which a record is stored and requested&#10;The name, subject, or geographic location by which a record is stored and requested&#10;The name, subject, or geographic location by which a record is stored and requested&#10;Systematic control of records from creation or receipt to final disposition&#10;Systematic control of records from creation or receipt to final disposition&#10;Systematic control of records from creation or receipt to final disposition&#10;Systematic control of records from creation or receipt to final disposition&#10;Systematic control of records from creation or receipt to final disposition&#10;Systematic control of records from creation or receipt to final disposition&#10;Systematic control of records from creation or receipt to final disposition&#10;Systematic control of records from creation or receipt to final disposition&#10;Systematic control of records from creation or receipt to final disposition&#10;Systematic control of records from creation or receipt to final disposition&#10;The process of checking a record to determine whether it is ready to be filed&#10;The process of checking a record to determine whether it is ready to be filed&#10;The process of checking a record to determine whether it is ready to be filed&#10;The process of checking a record to determine whether it is ready to be filed&#10;The process of checking a record to determine whether it is ready to be filed&#10;The process of checking a record to determine whether it is ready to be filed&#10;The process of checking a record to determine whether it is ready to be filed&#10;The process of checking a record to determine whether it is ready to be filed&#10;The process of checking a record to determine whether it is ready to be filed&#10;The process of checking a record to determine whether it is ready to be filed&#10;A list of all the names or titles used in a filing system&#10;A list of all the names or titles used in a filing system&#10;A list of all the names or titles used in a filing system&#10;A list of all the names or titles used in a filing system&#10;A list of all the names or titles used in a filing system&#10;A list of all the names or titles used in a filing system&#10;A list of all the names or titles used in a filing system&#10;A list of all the names or titles used in a filing system&#10;A list of all the names or titles used in a filing system&#10;A list of all the names or titles used in a filing system&#10;The process of determining the filing segment to be used in storing a record&#10;The process of determining the filing segment to be used in storing a record&#10;The process of determining the filing segment to be used in storing a record&#10;The process of determining the filing segment to be used in storing a record&#10;The process of determining the filing segment to be used in storing a record&#10;The process of determining the filing segment to be used in storing a record&#10;The process of determining the filing segment to be used in storing a record&#10;The process of determining the filing segment to be used in storing a record&#10;The process of determining the filing segment to be used in storing a record&#10;The process of determining the filing segment to be used in storing a record&#10;A file containing a list of numbers that have been used in a numeric filing system&#10;A file containing a list of numbers that have been used in a numeric filing system&#10;A file containing a list of numbers that have been used in a numeric filing system&#10;A file containing a list of numbers that have been used in a numeric filing system&#10;A file containing a list of numbers that have been used in a numeric filing system&#10;A file containing a list of numbers that have been used in a numeric filing system&#10;A file containing a list of numbers that have been used in a numeric filing system&#10;A file containing a list of numbers that have been used in a numeric filing system&#10;A file containing a list of numbers that have been used in a numeric filing system&#10;A file containing a list of numbers that have been used in a numeric filing system

Accepted Answer

The Answer of coding and index and records management and is...

Deck 11: Records Management