Question 1

A(n) _____ record is necessary to the orderly continuation of a business and is replaceable only at a considerable cost of time and money.&#10;A) important&#10;B) nonessential&#10;C) useful&#10;D) vital

Accepted Answer

A

Question 2

Electronic records should be stored using meaningful filenames and in a logical structure of folders or directories to facilitate retrieving the information.

Accepted Answer

Using meaningful filenames and a logical structure of folders or directories helps in efficiently organizing, locating, and retrieving electronic records when needed.

Question 3

Records that are no longer of use should be destroyed.

Accepted Answer

Records that are no longer needed and have met their retention requirements should be destroyed to ensure data privacy and reduce storage costs.

Question 4

Text fields in a database store numeric data that may be used for mathematical calculations.

Accepted Answer

Text fields in a database are designed to store alphanumeric characters and are not suitable for mathematical calculations, which typically require numeric data types like integers or floating-point numbers.

Question 5

Corporate charters, deeds, tax returns, and bylaws are examples of _____ records.&#10;A) vital&#10;B) important&#10;C) useful&#10;D) nonessential

Accepted Answer

Corporate charters, deeds, tax returns, and bylaws are considered vital records because they are essential for the ongoing operation and legal compliance of a business.

Question 6

The process of copying electronic files and folders onto new media and in new formats is called&#10;A) data piracy.&#10;B) file downloading.&#10;C) data migration.&#10;D) data maintenance.

Accepted Answer

Data migration is the process of transferring data between storage types, formats, or computer systems. It is often required when organizations or individuals upgrade their systems or move data to a different system.

Question 7

When naming files, you should use underscores instead of spaces, which are often translated in a web environment as the percent sign.

Accepted Answer

In web environments, spaces in file names are often translated into "%20" or other percent-encoded characters, making underscores a more reliable choice for ensuring file names are read and interpreted correctly.

Question 8

An aperture card is a flat, transparent plastic carrier with single or multiple film channels created to hold single or multiple film strips.

Accepted Answer

An aperture card is a type of card made of stiff paper that has a cut-out window into which a small piece of microfilm is mounted, not multiple film strips. It is primarily used for archiving and engineering drawings.

Question 9

An index attaches identification data, called an address, to microforms or image records.

Accepted Answer

An index in the context of microforms or image records serves to organize and provide a way to locate these records quickly by assigning a unique identification data or address to each item, facilitating retrieval and reference.

Question 10

Limitations of imaging include&#10;A) the costs of hardware, software, system maintenance, and administration.&#10;B) reliance on equipment.&#10;C) quicker obsolescence.&#10;D) All of the above

Accepted Answer

All of the options listed are recognized limitations of imaging technology, encompassing financial costs, dependency on physical equipment, and the rapid pace at which such technology can become outdated.

Question 11

A database query can be used to retrieve data that meet specific criteria set by the user.

Accepted Answer

The answer of A database query can be used to...

Question 12

When creating a retention schedule, you should consider federal, state, and local requirements for keeping records.

Accepted Answer

The answer of When creating a retention schedule, you should...

Question 13

The greatest concern for storing digital images is the changes that continue to occur in the computer environment.

Accepted Answer

The answer of The greatest concern for storing digital images...

Question 14

A benefit of using a records retention schedule is that&#10;A) vital records will not be disposed of prematurely.&#10;B) valuable historical records will be preserved.&#10;C) records that are no longer needed can be disposed of systematically.&#10;D) All of the above

Accepted Answer

The answer of A benefit of using a records retention...

Question 15

Preparing documents for imaging can include&#10;A) organizing documents into the correct sequence.&#10;B) removing all duplicate and obsolete information.&#10;C) removing paper clips, staples, and rubber bands.&#10;D) All of the above

Accepted Answer

The answer of Preparing documents for imaging can include&#10;A) organizing...

Question 16

A(n) _____ record is needed for the smooth, effective operation of an organization and is time-consuming and inconvenient to replace.&#10;A) important&#10;B) nonessential&#10;C) useful&#10;D) vital

Accepted Answer

The answer of A(n) _____ record is needed for the...

Question 17

Distribution of electronic files can take place through&#10;A) e-mail.&#10;B) shared network folders.&#10;C) flash drives.&#10;D) All of the above

Accepted Answer

The answer of Distribution of electronic files can take place...

Question 18

Because the cost of maintaining documents is so small, a retention schedule is rarely necessary.

Accepted Answer

The answer of Because the cost of maintaining documents is...

Question 19

A database _____ includes all the fields related to one entity.&#10;A) record&#10;B) file&#10;C) field&#10;D) table

Accepted Answer

The answer of A database _____ includes all the fields...

Question 20

A(n) _____ is a rectangular sheet of film that contains a series of images arranged in a grid pattern.&#10;A) microfilm&#10;B) microfiche&#10;C) microfilm jacket&#10;D) aperture card

Accepted Answer

The answer of A(n) _____ is a rectangular sheet of...

Question 21

Match between columns&#10;                        Premises: A general term for several types of microimage media such as microfilm, microfiche, and aperture cards&#10;A general term for several types of microimage media such as microfilm, microfiche, and aperture cards&#10;A general term for several types of microimage media such as microfilm, microfiche, and aperture cards&#10;A general term for several types of microimage media such as microfilm, microfiche, and aperture cards&#10;A general term for several types of microimage media such as microfilm, microfiche, and aperture cards&#10;A general term for several types of microimage media such as microfilm, microfiche, and aperture cards&#10;A general term for several types of microimage media such as microfilm, microfiche, and aperture cards&#10;A general term for several types of microimage media such as microfilm, microfiche, and aperture cards&#10;A general term for several types of microimage media such as microfilm, microfiche, and aperture cards&#10;A general term for several types of microimage media such as microfilm, microfiche, and aperture cards&#10;The movement of materials from active to inactive files after a stated period of time&#10;The movement of materials from active to inactive files after a stated period of time&#10;The movement of materials from active to inactive files after a stated period of time&#10;The movement of materials from active to inactive files after a stated period of time&#10;The movement of materials from active to inactive files after a stated period of time&#10;The movement of materials from active to inactive files after a stated period of time&#10;The movement of materials from active to inactive files after a stated period of time&#10;The movement of materials from active to inactive files after a stated period of time&#10;The movement of materials from active to inactive files after a stated period of time&#10;The movement of materials from active to inactive files after a stated period of time&#10;A collection of records about one topic or related topics&#10;A collection of records about one topic or related topics&#10;A collection of records about one topic or related topics&#10;A collection of records about one topic or related topics&#10;A collection of records about one topic or related topics&#10;A collection of records about one topic or related topics&#10;A collection of records about one topic or related topics&#10;A collection of records about one topic or related topics&#10;A collection of records about one topic or related topics&#10;A collection of records about one topic or related topics&#10;A digital or photographic representation of a record stored on media such as microfilm or CD&#10;A digital or photographic representation of a record stored on media such as microfilm or CD&#10;A digital or photographic representation of a record stored on media such as microfilm or CD&#10;A digital or photographic representation of a record stored on media such as microfilm or CD&#10;A digital or photographic representation of a record stored on media such as microfilm or CD&#10;A digital or photographic representation of a record stored on media such as microfilm or CD&#10;A digital or photographic representation of a record stored on media such as microfilm or CD&#10;A digital or photographic representation of a record stored on media such as microfilm or CD&#10;A digital or photographic representation of a record stored on media such as microfilm or CD&#10;A digital or photographic representation of a record stored on media such as microfilm or CD&#10;A copy of electronic files or folders made as a precaution against loss or damage of the original data&#10;A copy of electronic files or folders made as a precaution against loss or damage of the original data&#10;A copy of electronic files or folders made as a precaution against loss or damage of the original data&#10;A copy of electronic files or folders made as a precaution against loss or damage of the original data&#10;A copy of electronic files or folders made as a precaution against loss or damage of the original data&#10;A copy of electronic files or folders made as a precaution against loss or damage of the original data&#10;A copy of electronic files or folders made as a precaution against loss or damage of the original data&#10;A copy of electronic files or folders made as a precaution against loss or damage of the original data&#10;A copy of electronic files or folders made as a precaution against loss or damage of the original data&#10;A copy of electronic files or folders made as a precaution against loss or damage of the original data&#10;The process of scanning paper documents and converting them to digital images&#10;The process of scanning paper documents and converting them to digital images&#10;The process of scanning paper documents and converting them to digital images&#10;The process of scanning paper documents and converting them to digital images&#10;The process of scanning paper documents and converting them to digital images&#10;The process of scanning paper documents and converting them to digital images&#10;The process of scanning paper documents and converting them to digital images&#10;The process of scanning paper documents and converting them to digital images&#10;The process of scanning paper documents and converting them to digital images&#10;The process of scanning paper documents and converting them to digital images&#10;The process of converting computer data to a microform without first printing the records&#10;The process of converting computer data to a microform without first printing the records&#10;The process of converting computer data to a microform without first printing the records&#10;The process of converting computer data to a microform without first printing the records&#10;The process of converting computer data to a microform without first printing the records&#10;The process of converting computer data to a microform without first printing the records&#10;The process of converting computer data to a microform without first printing the records&#10;The process of converting computer data to a microform without first printing the records&#10;The process of converting computer data to a microform without first printing the records&#10;The process of converting computer data to a microform without first printing the records&#10;A record that has historical value to an organization and should be preserved permanently&#10;A record that has historical value to an organization and should be preserved permanently&#10;A record that has historical value to an organization and should be preserved permanently&#10;A record that has historical value to an organization and should be preserved permanently&#10;A record that has historical value to an organization and should be preserved permanently&#10;A record that has historical value to an organization and should be preserved permanently&#10;A record that has historical value to an organization and should be preserved permanently&#10;A record that has historical value to an organization and should be preserved permanently&#10;A record that has historical value to an organization and should be preserved permanently&#10;A record that has historical value to an organization and should be preserved permanently&#10;A record stored on an electronic storage medium that can be accessed or changed&#10;A record stored on an electronic storage medium that can be accessed or changed&#10;A record stored on an electronic storage medium that can be accessed or changed&#10;A record stored on an electronic storage medium that can be accessed or changed&#10;A record stored on an electronic storage medium that can be accessed or changed&#10;A record stored on an electronic storage medium that can be accessed or changed&#10;A record stored on an electronic storage medium that can be accessed or changed&#10;A record stored on an electronic storage medium that can be accessed or changed&#10;A record stored on an electronic storage medium that can be accessed or changed&#10;A record stored on an electronic storage medium that can be accessed or changed&#10;The movement of materials from active to inactive files once they are no longer needed for frequent reference&#10;The movement of materials from active to inactive files once they are no longer needed for frequent reference&#10;The movement of materials from active to inactive files once they are no longer needed for frequent reference&#10;The movement of materials from active to inactive files once they are no longer needed for frequent reference&#10;The movement of materials from active to inactive files once they are no longer needed for frequent reference&#10;The movement of materials from active to inactive files once they are no longer needed for frequent reference&#10;The movement of materials from active to inactive files once they are no longer needed for frequent reference&#10;The movement of materials from active to inactive files once they are no longer needed for frequent reference&#10;The movement of materials from active to inactive files once they are no longer needed for frequent reference&#10;The movement of materials from active to inactive files once they are no longer needed for frequent reference

Accepted Answer

The Answer of perpetual transfer and electronic record and database is...

Deck 12: Managing Electronic Records