Deck 7: Merging Word Documents

Question 1

Item 4, shown in the accompanying figure, is used to enable the Edit button.

Answer 1

False

Question 2

In the New Address List dialog box, you can press [Tab] at the end of the last field to start a new record.

Answer 2

True

Question 3

The file with the unique data for individual people or items is called the merge source.

Answer 3

False

Question 4

Item 1 in the accompanying figure shows fields in the data source.

Question 5

Which of the following cannot be created using a mail merge?

A) Mailing labels
B) Web pages
C) Business cards
D) Form letters

Question 6

The text that appears in every version of a merged document is often called boilerplate text.

Question 7

Item 1, shown in the accompanying figure, is used to include all records in the merge.

Question 8

A data field is a placeholder that you insert in the main document to indicate where the data from each record should be inserted when you perform the merge.

Question 9

Which of the following contains merge fields?

A) Merge source
B) Data record
C) Main document
D) Data source

Question 10

You can insert a merge field by typing chevrons around a field name in the main document text.

Question 11

When you sort records, you separate out the records that meet a certain criteria and include only those records in the merge.

Question 12

The accompanying figure shows the Mail Merge Recipients dialog box.

Question 13

The dialog box shown in the accompanying figure is the New Address List dialog box

Question 14

When you are creating a data source, you must insert data into every field of a record.

Question 15

What results when a main document is merged with a data source?

A) A set of identical documents
B) Data records
C) A set of customized documents
D) Boilerplate text

Question 16

Which of the following contains the unique information for each individual or item?

A) Merge source
B) Data source
C) Data file
D) Main document

Question 17

To match the names of the merge fields in the main document with the field names used in the data source, click the Match Fields button in the Fields group on the Mailings tab.

Question 18

A data set is a complete set of related information for an individual or an item, such as one person's name and address.

Question 19

Which of the following would you NOT find in the data source?

A) Data fields
B) Field names
C) Data records
D) Merge fields

Question 20

Merging to a new file creates an individual document for each customized letter.

Question 21

The first thing you must do when creating a new data source is ____.

A) add the records
B) determine the fields to include
C) filter the data
D) insert the merge fields

Question 22

Item 1 in the accompanying figure shows ____.

A) field names
B) records
C) merge fields
D) data sources

Question 23

You can insert merge fields using the Address Block, Greeting Line, and Insert Merge Field buttons in the ____ group on the Mailings tab.

A) Create
B) Start Mail Merge
C) Fields
D) Write & Insert Fields

Question 24

The accompanying figure shows the ____ task pane.

A) Mail Merge
B) Mailings
C) Merge
D) Create Merge

Question 25

You select a data source to use for the merge in step ____ of the mail merge process.

A) 1
B) 2
C) 3
D) 4

Question 26

Which of the following can NOT be a data source for a mail merge?

A) An Excel worksheet
B) An Outlook contact list
C) A PowerPoint presentation
D) An Access database

Question 27

A(n) ____ cannot be selected as the document type on the Mail Merge task pane.

A) Letter
B) Directory
C) Fax
D) E-mail message

Question 28

Which of the following characters surrounds a merge field in a main document?

A) (( ))
B) >
C) // \\
D) [[ ]]

Question 29

Click the ____ option button in the Mail Merge task pane to use an Outlook contact list as a data source for a merge.

A) Use Outlook contacts list
B) Select Contacts
C) Select from Outlook contacts
D) Mail Merge Recipients

Question 30

Which step of the mail merge process is shown in the accompanying figure?

A) 1
B) 2
C) 3
D) 4

Question 31

The accompanying figure shows the ____ dialog box.

A) New Address List
B) New Data Source
C) Create Data Source
D) Customize Address List

Question 32

To start a mail merge, click the Start Mail Merge button on the Mailings tab, then click ____.

A) Step by Step Mail Merge Wizard
B) New Mail Merge
C) Start Mail Merge
D) Start Mail Merge Wizard

Question 33

The Start Mail Merge button appears in the ____ group on the Mailings tab.

A) New Mail Merge
B) Start Mail Merge
C) Mail Merge
D) Merge

Question 34

Use the ____ dialog box to specify the fields you want to include in an address block.

A) Insert Address Block
B) Insert Field
C) Edit Address Block
D) Format Address Block

Question 35

You select the type of document you want to create in step ____ of the mail merge process.

A) 1
B) 2
C) 3
D) 4

Question 36

Data sources created in Word are saved in ____ format.

A) Microsoft Office Data Source
B) Microsoft Office Address Lists
C) Microsoft Office Mail Merge
D) Microsoft Office Record Lists

Question 37

If you created a main document based on an existing document entitled "Confirmation Letter", what default filename would Word give the main document?

A) Confirmation Letter-1
B) Document1
C) Confirmation Letter-merge
D) MainDocument1

Question 38

To create a mail merge from a template, select a template that includes the word(s) ____ in its name.

A) Mailings
B) Mail Merge
C) Merge
D) Data

Question 39

Use the ____ dialog box to select the recipients to include in the mail merge.

A) Edit Mail Merge
B) Mail Merge
C) Mail Merge Recipients
D) Edit Data Source

Question 40

The mail merge process has ____ steps.

A) five
B) six
C) seven
D) eight

Question 41

Use the ____________________ dialog box to design a new data source and enter records.

Question 42

When creating labels, use the ____ dialog box to select a label size and to specify the type of printer you plan to use.

A) Labels
B) Create Labels
C) Label Options
D) Format Labels

Question 43

To create or change the return address for an envelope mail merge, use the ____ dialog box.

A) Word Options
B) Label Options
C) Mail Merge Recipients
D) Labels

Question 44

Use the Envelopes command in the Create group on the Mailings tab to open the ____ dialog box, which you can use to quickly format and print an individual envelope.

A) Envelopes
B) Create Envelope
C) New Envelope
D) Envelopes and Labels

Question 45

To create a mail merge from a template, select a template from the Letters or ____________________ tab in the Select Template dialog box.

Question 46

Use the ____________________ dialog box to apply advanced sort and filter options to a data source.

Question 49

When you merge letters to a new document, how does Word name the new document?

A) Word prompts you to assign a name to the document.
B) Word automatically assigns the temporary default name 'Letters1' to the document.
C) Word assigns a name based on the name of the main document (ie. "Confirmation Letters - merged")
D) Word automatically assigns the temporary default name "Merged1' to the document.

Question 50

You write your letter and insert merge fields in step ____ of the mail merge process.

A) 1
B) 3
C) 4
D) 5

Question 51

What indicates that a filter has been applied to a column in the Mail Merge Recipients dialog box?

A) An exclamation point appears in the column heading.
B) The entire column is shaded light gray.
C) There is a grayish-blue arrow in the column heading.
D) The column heading is highlighted.

Question 52

You can use the ____ dialog box to sort and filter a data source.

A) Label Options
B) Customize Address List
C) New Address List
D) Mail Merge Recipients

Question 53

How can you easily format and print individual envelopes and labels?

Question 54

Shizuka is asked to print letters to send to all the employees in her company's sales department to let them know of some recent changes in the department. She has already written the letter, and now she will use her Outlook contacts list to create the mail merge. How would Shizuka use her Outlook contacts list to begin the mail merge?

Question 55

What is one advantage of merging to a printer instead of to a new file?

A) You can avoid creating a large file.
B) You can edit the main document.
C) You can edit the individual merge documents.
D) You can save each merge document as a separate file.

Question 56

You can insert an individual merge field by clicking the ____ list arrow in the Write & Insert Fields group and then selecting the field name from the menu that opens.

A) Insert Field
B) Insert Merge Field
C) New Merge Field
D) Add Merge Field

Question 57

What are the six steps in the mail merge process?

Question 58

In a mail merge, the ____________________ document contains boilerplate text.

Question 59

In a mail merge, a(n) ____________________ contains a complete set of related information about each individual or item, such as one person's name and address.

Question 60

You can preview the merge using the task pane or the Preview Results button in the ____ group on the Mailings tab.

A) Finish
B) Preview Results
C) Preview
D) View

Question 61

What should Chris do to ensure that the names of the merge fields are the same as the field names used in his data source?

Question 62

Shizuka is asked to print letters to send to all the employees in her company's sales department to let them know of some recent changes in the department. She has already written the letter, and now she will use her Outlook contacts list to create the mail merge. Shizuka now needs to add merge fields to her letter so that a greeting line, address, and job title appears in each of the customized letters. How would she add these fields?

Question 63

Shizuka is asked to print letters to send to all the employees in her company's sales department to let them know of some recent changes in the department. She has already written the letter, and now she will use her Outlook contacts list to create the mail merge. Shizuka's Outlook contacts list includes all the employees in the company, but she only wants to send letters to employees in the sales department. How can she modify the recipients list to only include employees in the sales department?

Question 64

Chris needs to quickly write a letter to use for a mail merge, and he wants to use a preformatted document to help him get started. What should he use to start his document?

Question 65

How do you use the Mailings tab to create mailing labels?