Deck 8: Customizing Word and Automating Your Work

Question 1

All field codes must include switches.

Answer 1

False

Question 2

File properties are saved along with the file.

Answer 2

True

Question 3

A text box is a shape specifically designed to contain text.

Answer 3

True

Question 4

All field codes must include braces and a field name.

Question 5

You add a watermark to a header or footer so that it appears on every page in the document (or on every page on which the header or footer appears).

Question 6

You can modify the ribbon and the Customize toolbar to suit your working style.

Question 7

When you compress pictures, you remove images .

Question 8

You might want to make the formatted URL for a company's website into a(n) AutoInsert Part because you use it frequently in company documents.

Question 9

A(n) record is a code that instructs Word to insert information that can change in a document.

Question 10

You cannot record mouse operations within the document window while you record a macro.

Question 11

The AutoExit AutoMacro runs each time you close a document.

Question 12

A(n) macro is a recording of keystrokes and mouse clicks that you can play back at any time by pressing a key combination or by using the mouse.

Question 13

You can use the mouse to select buttons and options on the ribbon while you record a macro.

Question 14

Pictures added to documents are compressed by default to 110 pixels per inch (ppi).

Question 15

Braces are also called French brackets or angle brackets.

Question 16

Quick Parts are building blocks stored in the Building Block gallery.

Question 17

Usually, a watermark appears in a light shade in the foreground of each printed page.

Question 18

Usually, you'll want to store your Quick Parts entries in the Local template, so that they can be used in all documents created on your computer.

Question 19

Using macros to run frequently executed commands has three main advantages.

Question 20

Borders not only draw attention to text, they can separate parts of a document so it is easier to read.

Question 21

Some font designers provide additional styles--called ____ sets--for the characters within a font.

A) ligature
B) enhanced
C) augmented
D) stylistic

Question 22

Which of the following is true?

A) A shape is active when the border is a solid line.
B) A shape is selected when the border is a dashed line.
C) A shape is active when the sizing handles are visible.
D) A shape is selected when the sizing handles are not visible.

Question 24

A(n) ____________________ is a special code that instructs Word to insert information, such as the current date, into a document.

Question 25

To open the Borders tab in the Borders and Shading dialog box, in the ____ group on the HOME tab, click the Borders button arrow and then click Borders and Shading.

A) Home
B) Insert
C) Paragraph
D) Design

Question 26

You can click the button that identifies the proofing language of any selected text in order to open the ____ dialog box.

A) Language
B) Proofing
C) Editorial
D) Word Options

Question 27

The default compression setting for pictures added to documents is ____ pixels per inch.

A) 96
B) 110
C) 220
D) 300

Question 28

A(n) ____________________ is a command that turns on or off certain features of a field.

Question 29

The purpose of a(n) ____________________ field is to cause a dialog box to open, prompting the user to enter information when a document is created from a template.

Question 30

The item marked 2 in the accompanying figure is the ____________________ pane.

Question 31

To decrease the file size of the image, you can ____ it.

A) crop
B) compress
C) retool
D) reindex

Question 32

Case-Based Critical Thinking Questions Case 8-3 Simon wants to learn more about ways to automate Word with macros. Because he has been told that this will be a significant time-saver for him, he signs up for a brief tutorial at his local community college to get him started. Simon's instructor is offering some information about macros. Which of the following is NOT a true statement she can offer to Simon?

A) The name of a macro should summarize its function.
B) Macros are sometimes used to spread computer viruses.
C) On most computers, Word is set to run macros automatically.
D) You can assign a macro to a button.

Question 33

On the ____ tab, click the Shapes button in the Illustrations group to open the Shapes gallery.

A) ADD
B) SHAPES
C) DRAWING
D) INSERT

Question 34

A ____ is shading in which one color blends into another or varies from one shade to another.

A) texture
B) default outline
C) theme
D) gradient

Question 35

You can edit a template by opening it using the Open command in ____ view.

A) Template
B) Master
C) Backstage
D) Main

Question 36

The ____________________ field inserts the current date/time according to a date-time picture.

Question 37

You use a(n) ____________________ field to insert the content of a specific bookmark.

Question 38

A ____ is a shape specifically designed to contain text.

A) pull quote
B) callout
C) text box
D) sidebar

Question 39

The item marked 4 in the accompanying figure is the ____________________ description.

Question 40

Discuss in detail how to customize the ribbon and Quick Access Toolbar.

Question 41

You can designate the exact format of a date and time by changing the date-time ____ field switch.

A) montage
B) image
C) picture
D) index

Question 42

The item marked 3 in the accompanying figure is a(n) ____.

A) field name
B) prompt
C) switch
D) instruction

Question 43

In the accompanying figure, the ____ is a prompt that tells the user what to type.

A) field name
B) instruction
C) supplied field
D) switch

Question 44

In the accompanying figure, the ____ (\@ MERGEFORMAT) specifies that the field's result should retain any formatting applied to the field even if the user fills in new information.

A) instruction
B) prompt
C) reference
D) switch

Question 45

____ not only draw attention to text, they can separate parts of a document so it is easier to read.

A) Colors
B) Borders
C) Shadings
D) Callouts

Question 46

The item marked 2 in the accompanying figure is a(n) ____.

A) field name
B) prompt
C) switch
D) instruction

Question 47

A(n) ____ is a text or graphic that appears behind or in front of existing text on the printed pages of a document.

A) picture
B) watermark
C) image
D) photo

Question 48

The field code ____ inserts the current page number.

A) {Page}
B) {ThisPage}
C) {CurPages}
D) {CurrentPage}

Question 49

A switch is a command following ____.

A) \*, \#, \@, or \!
B) \*, \&, \@, or \!
C) \&, \#, \@, or \!
D) \*, \#, \@, or \?

Question 50

The item marked 1 in the accompanying figure is a(n) ____.

A) field name
B) prompt
C) switch
D) instruction

Question 51

When you insert the same block of text frequently, it can be helpful to create a ____.

A) File
B) Quick Style
C) Quick Part
D) Building Block

Question 52

When you insert a field into a document, the corresponding code includes the name of the field and switches enclosed in ____.

A) angle brackets
B) parentheses
C) braces
D) any of the above

Question 53

A(n) ____ appears in a light shade on the background of each printed page.

A) imprint
B) watermark
C) image
D) shadow

Question 54

When you right-click a Quick Part and then click Edit Properties, the ____ dialog box opens.

A) Edit Properties
B) Modify Building Block
C) Properties
D) Adjust Building Block

Question 55

Building blocks are stored in ____.

A) glossaries
B) indices
C) galleries
D) rosters

Question 56

When you click the Header or Footer button on the INSERT tab, the predesigned choices in the gallery are ____.

A) building blocks
B) key formats
C) autotasks
D) callouts

Question 57

Word comes with many built-in ____ for a wide variety of items, including cover pages, calendars, text boxes, and more.

A) building blocks
B) key formats
C) callouts
D) autotasks

Question 58

A switch is a command that turns on or off certain features of a ____.

A) code
B) field
C) format
D) all of the above

Question 59

A field can be used to insert all of the following into a document EXCEPT the ____.

A) current date
B) current page number
C) total number of pages in the document
D) document's main property

Question 60

In the accompanying figure, the field name, ____, specifies that this field asks the user to supply some information.

A) FILL
B) Product Name
C) FILLIN
D) MERGEFORMAT

Question 61

Case-Based Critical Thinking Questions Case 8-2 A friend who is a power user of Word 2013 explains to you that there are many additional resources available in the Word Options dialog box-you just need to know where to find them. She is willing to help you uncover the hidden powers of this dialog box. Which of the following navigation bar options in the Word Options dialog box offers the ability to reset the proofing languages list?

A) Advanced
B) Language
C) Proofing
D) Editorial

Question 62

You can use the ____ field to insert the total number of pages.

A) NoPages
B) TotPages
C) NumPages
D) PagesTotal

Question 63

A(n) ____ is a macro that runs automatically when Word performs certain basic operations, such as starting Word or opening a document.

A) QuickMacro
B) AutoMacro
C) FastMacro
D) StartMacro

Question 64

Case-Based Critical Thinking Questions Case 8-3 Simon wants to learn more about ways to automate Word with macros. Because he has been told that this will be a significant time-saver for him, he signs up for a brief tutorial at his local community college to get him started. Which of the following is NOT a step that Simon must take before recording the steps of a macro?

A) Start Microsoft Visual Basic.
B) Name the macro.
C) Attach the macro to a template or document.
D) none of the above

Question 65

Case-Based Critical Thinking Questions Case 8-2 A friend who is a power user of Word 2013 explains to you that there are many additional resources available in the Word Options dialog box-you just need to know where to find them. She is willing to help you uncover the hidden powers of this dialog box. Which of the following Word Options dialog box pages contains the user initials?

A) General
B) Applets
C) Popular
D) Advanced

Question 66

Unless you specify otherwise, macros you create are attached to the ____ template.

A) internal
B) global
C) local
D) organized

Question 67

The ____ AutoMacro runs each time you open an existing document.

A) AutoExisting
B) AutoOpen
C) AutoDoc
D) AutoStart

Question 68

Case-Based Critical Thinking Questions Case 8-1 You have been charged with creating a newsletter for your local neighborhood organization. Since this is the first issue for which you are responsible, you are looking for ways to make it particularly attractive and visually compelling. A big part of that will be selecting the appropriate compression settings for the photos in the newsletter. For a draft version of your newsletter, you want the document to be able to be emailed, so it is important to keep the overall file size small. What compression setting should you use for the images?

A) 72 ppi
B) 96 ppi
C) 150 ppi
D) 220 ppi

Question 69

Case-Based Critical Thinking Questions Case 8-1 You have been charged with creating a newsletter for your local neighborhood organization. Since this is the first issue for which you are responsible, you are looking for ways to make it particularly attractive and visually compelling. A big part of that will be selecting the appropriate compression settings for the photos in the newsletter. You need to maintain the quality of a given photo when your newsletter is printed. What compression setting should you use?

A) 72 ppi
B) 96 ppi
C) 150 ppi
D) 220 ppi

Question 70

____ automate repetitive tasks.

A) Fields
B) Switches
C) Macros
D) Indices

Question 71

The ____ AutoMacro runs each time you start Word.

A) AutoStart
B) AutoBegin
C) AutoOpen
D) AutoExec

Question 72

The ____ AutoMacro runs when you start a new document.

A) AutoStart
B) AutoDoc
C) AutoNew
D) AutoBegin

Question 73

Case-Based Critical Thinking Questions Case 8-2 A friend who is a power user of Word 2013 explains to you that there are many additional resources available in the Word Options dialog box-you just need to know where to find them. She is willing to help you uncover the hidden powers of this dialog box. Which of the following navigation bar options in the Word Options dialog box does your friend tell you contains links to Web Sites that explain Microsoft Privacy and security policies?

A) Advanced
B) Microsoft
C) Trust Center
D) Display

Question 74

____ are helpful when you work with a team of people who all need to create similar documents.

A) Indices
B) Templates
C) Action buttons
D) Modules

Question 75

The ____ dialog box shows which elements each field code must contain.

A) Code
B) Elements
C) Field
D) Field Code

Question 76

Case-Based Critical Thinking Questions Case 8-2 A friend who is a power user of Word 2013 explains to you that there are many additional resources available in the Word Options dialog box-you just need to know where to find them. She is willing to help you uncover the hidden powers of this dialog box. Which of the following navigation bar options in the Word Options dialog box does your friend tell you contains advanced commands for changing the size and quality of an image?

A) Advanced
B) Popular
C) Proofing
D) Customize

Question 77

Case-Based Critical Thinking Questions Case 8-1 You have been charged with creating a newsletter for your local neighborhood organization. Since this is the first issue for which you are responsible, you are looking for ways to make it particularly attractive and visually compelling. A big part of that will be selecting the appropriate compression settings for the photos in the newsletter. For a special e-version of your newsletter, you are operating under the assumption that the newsletter will not be printed and will instead be viewed on a monitor. What compression setting should you use for the photos in this version of the newsletter?

A) 96 ppi
B) 150 ppi
C) 220 ppi
D) 300 ppi

Question 78

Which of the following can a macro name contain?

A) spaces
B) periods
C) commas
D) underscore characters

Question 79

All field codes must include ____.

A) a field name
B) instructions
C) switches
D) all of the above

Question 80

A macro name can contain a maximum of ____ letters and numbers.

A) 20
B) 40
C) 60
D) 80