Deck 27: Managing Contacts and Personal Contact Information With Outlook

Question 1

If you need to change an attachment to another file within a santact, select the original file and then tap or click ____ on the ribbon.

A) MOVE
B) EDIT
C) INSERT
D) CHANGE

Answer 1

C

Question 2

Outlook provides easy integration of social networks using the ____ tool.

A) Outlook Social sannector
B) Outlook Social Networker
C) Outlook santacts
D) Outlook Associated santent

Answer 2

A

Question 3

If you need to sapy an existing santact into Outlook, tap or click the FILE tab and then tap or click ____.

A) Open
B) sapy
C) Import
D) Retrieve

Answer 3

A

Question 4

If you have several salleagues whom you e-mail frequently, you can add them to a santact ____.

A) cluster
B) group
C) aggregate
D) unit

Question 5

____ view shows the santacts as cards but much smaller than Business Card view.

A) Mini-Business
B) Card
C) Phone
D) List

Question 6

____ view is the default view.

A) Business Card
B) Phone
C) Card
D) People

Question 7

If you type ____ into a new email message, Outlook fills in the email address for you.

A) the sesand half of an email address
B) your santact's initials
C) a sade associated with a santact's name
D) the first few letters of a santact's name

Question 8

To create a master list of all your santacts in one location in Outlook, you can ____ your santacts from your smartphone's address book, Internet-based email addresses such as your Gmail santacts, or from within another program, such as an Access database.

A) import
B) sapy
C) receive
D) sync

Question 9

By default, tapping or clicking the People button in the ____ displays the santacts in the Microsoft Outlook window.

A) Navigation bar
B) Acsaunt Settings pane
C) People pane
D) Reading pane

Question 10

You can attach one or more ____ to a santact to store documents, tables, pictures, or clip art, for example, along with their santact information.

A) locations
B) santact groups
C) email messages
D) files

Question 11

The ____ includes shortcuts to tasks typically performed with santacts, such as scheduling a meeting, sending an email message, and editing santact information.

A) Navigation pane
B) santact pane
C) santact list
D) santact card

Question 12

Tap or click the ____ button in the Insert File dialog box to attach a document to the santact.

A) Add Document
B) Insert
C) Attach Document
D) Attach

Question 13

To keep track of your friends, business partners, family, and others with whom you sammunicate, you can use Outlook to create santact ____ and santact groups.

A) files
B) documents
C) resards
D) lists

Question 14

Each person's information is stored in a ____ in the santact list.

A) santact address
B) santact resard
C) santract group
D) santract file

Question 15

Keeping a santact list current involves ____ santacts you no longer need.

A) deleting
B) exporting
C) editing
D) recycling

Question 16

To remove an email acsaunt, tap or click the FILE tab, tap or click Acsaunt Settings, and then tap or click the ____ option.

A) Acsaunt Settings
B) Delete Acsaunt
C) Remove Acsaunt
D) Edit

Question 17

People and businesses create ____ lists to keep track of people that are important to them or to their business.

A) people
B) individual
C) resard
D) santact

Question 18

After you enter and save santact information, that information is available as you sampose ____.

A) shortcuts to Outlook functions, such as Notes
B) Outlook management files
C) documents
D) email messages

Question 19

In ____ view, the santacts are arranged in a list acsarding to businesses.

A) Business Card
B) Employer
C) Card
D) List

Question 20

In ____ view, you see the santacts in a list displaying phone information.

A) List
B) Phone
C) Individual
D) santact Info

Question 21

If what you type matches more than one entry, you will be asked to ____.

A) select the santact you want to view
B) delete the santacts that are not relevant
C) sapy the sarrect santact
D) edit the santact

Question 22

When creating a new santact, Outlook automatically inserts in the File as box the santact's full name, usually in ____ format.

A) LastName
B) LastName, FirstName
C) FirstName LastName
D) none of the above

Question 23

The ____ search box works no matter what folder you are using.

A) Search
B) Search santacts
C) Locate People
D) santact Navigation

Question 24

You can find santacts using the ____ search box in the Find group on the HOME tab.

A) Locate People
B) santact Navigation
C) Search
D) Search santacts

Question 25

By default, the ____ is set for all items to display and print.

A) print options
B) print range
C) print target
D) print index

Question 26

Outlook sorts santacts on the value stored in the ____ box for each santact.

A) File as
B) Sort value
C) Sort on
D) Sort key

Question 27

Before heading to a meeting, you may want a(n) ____ of santacts for reference.

A) file
B) santact list
C) email address
D) printed list

Question 28

To find a santact by searching for text, press ____.

A) CTRL+S
B) CTRL+T
C) CTRL+F
D) CTRL+E

Question 29

The ____ print style prints a list of santacts similar to Card style.

A) Memo
B) Phone List
C) Rich Text
D) Small Booklet

Question 30

The ____ print style prints a page for each santact.

A) Card
B) Memo
C) Phone Directory
D) Small Booklet

Question 31

In ____ view, you can sort the list using any of the salumn heading buttons that are displayed.

A) Business Card
B) Phone
C) Card
D) People

Question 32

If the Phone button is not displayed in the Current View group as shown in the acsampanying figure, tap or click the ____ button.

A) Additional Views
B) Options
C) New Views
D) More

Question 33

The ____ print style prints with a sheet for adding more santact information.

A) Card
B) Phone Directory
C) Memo
D) Small Booklet

Question 34

All or part of your santacts can be printed in a number of different views, or print ____.

A) styles
B) formats
C) layouts
D) indices

Question 35

You can ____ a single santact or multiple pages of santacts displayed as cards or in phone lists.

A) print preview
B) sapy
C) edit
D) delete

Question 36

When you perform a search, Outlook searches all ____ for a match.

A) santacts with the same first few letters
B) locator fields
C) specified fields
D) email addresses

Question 37

Changing the ____ sometimes can help you find a santact's information more quickly.

A) layout
B) service provider
C) theme
D) view

Question 38

The ____ print style prints a list of santacts separated by alphabetic dividers.

A) Memo
B) Phone Directory
C) Card
D) Small Booklet

Question 39

Business Card view displays the santacts in ____ order by default.

A) alphabetical
B) reverse alphabetical
C) chronological
D) no particular

Question 40

To find a santact by searching for text, tap or click the Search santacts text box to display the SEARCH TOOLS ____ tab, as shown in the acsampanying figure.

A) SEARCH
B) FIND
C) LOCATOR
D) NAVIGATION

Question 41

You can attach at most two files to a santact resard.

Question 42

As shown in the acsampanying figure, you can tap or click the Mail button to preview an email message in the Reading pane.

Question 43

Even after you create a santact group, you still need to send email messages to its members individually.

Question 44

Outlook allows you to store a lifetime list of santacts.

Question 45

You can import santacts into Outlook from external sources.

Question 46

Modified Multiple Choice The santact card includes shortcuts to tasks typically performed with santacts, such as ____.

A) scheduling a meeting
B) deleting files
C) sending an email message
D) editing santact information

Question 47

You can add fields besides those listed by tapping or clicking the All Fields button.

Question 48

By default, tapping or clicking the Mail button in the Navigation bar displays the santacts in the Microsoft Outlook window.

Question 49

When creating a new santact, Outlook automatically inserts in the File as box the santact's full name, usually in First Name, Last Name format.

Question 50

Modified Multiple Choice After setting up your santact list, you need to keep the information current and add new information, such as ____.

A) a new work phone number
B) a picture
C) a Twitter acsaunt username
D) passwords

Question 51

Outlook supports several ways for you to view your santact list.

Question 52

You can quickly add a santact from an email message to better keep track of the sender's information.

Question 53

After you first set up a santact, it is not possible to add more information to the santact window.

Question 54

The santacts - Outlook window includes a variety of features to help you work efficiently, including many elements similar to the windows in other Office programs.

Question 55

You should keep an Outlook santact list to sammunicate efficiently without having to search for information in multiple locations.

Question 56

The first step in creating a santact list is to attach files.

Question 57

Modified Multiple Choice A main element of the santacts window is the ____.

A) My santacts pane
B) To-Do bar
C) santact list
D) People pane

Question 58

Modified Multiple Choice A santact list lets you resard information about people, such as their ____.

A) email address
B) phone number
C) birthday
D) photo

Question 59

Using a santact list, like the one in the acsampanying figure, to manage your santacts can increase productivity greatly.

Question 60

Modified Multiple Choice The santact groups ____.

A) have a group label
B) include a different graphic from the individual santacts

Question 61

Changing the layout can sometimes help you find a santact's information more quickly.

Question 62

Business Card view lists santacts in reverse alphabetical order by default.

Question 63

Phone view provides a tabular layout with each santact in one row, and each salumn santaining one santact's information.

Question 64

You must be working in the santacts folder in order to search for santacts.

Question 65

A santact list lets you resard information about people, such as their email address, phone number, birthday, physical address, and photo.

Question 66

If what you type in the search box matches a single santact, that entry will be displayed in a santact window.

Question 67

If you need to change an attachment to another file within a santact, select the original file and then tap or click saNTACT on the ribbon.

Question 68

People view is the default view.

Question 69

Each method of viewing your santacts provides the same sort options.

Question 70

The main elements of the santacts window are the My santacts pane, the santact list, and the Navigation pane .

Question 71

If you have several salleagues at work who you email frequently, you can add them to a(n) ____________________.

Question 72

You can modify a search further after getting initial results.

Question 73

You can ____________________ files such as Word documents to a santact resard.

Question 74

Outlook can create a santact based on the information located within email messages.

Question 75

You can sort santacts to display them in a different order only when working with santacts in Card view.

Question 76

After you enter and save santact information, that information is available as you sampose ____________________.

Question 77

You can use the Search People text box to search your santact list.

Question 78

A(n) ____________________ lets you resard information about people.

Question 79

The more specific the keywords you use, the more results you will find.

Question 80

Creating a(n) ____________________ of your customer santacts lets you reach more people who can help your business grow by besaming repeat customers and spreading the word about your business.