Deck 7: Outlook: Managing Calendars

Question 1

The appointment area displays ____-minute time slots by default when viewing the Calendar in Day, Work, or Week view.

A)10
B)15
C)30
D)60

Answer 1

C

Question 2

A(n)____ activity is one that happens on a regular basis.

A)impending
B)upcoming
C)repetitious
D)recurring

Answer 2

D

Question 3

An appointment becomes a(n)____ when people and other resources are invited.

A)event
B)meeting
C)conference
D)gathering

Answer 3

B

Question 4

A(n)____ is a list of items to be discussed in a meeting.

A)summary
B)agenda
C)prelude
D)synopsis

Question 5

The accompanying figure shows ____ view, which is the default view for Calendar.

A)Day
B)Work
C)Week
D)Hour-by-Hour

Question 6

Outlook stores calendar items in a folder named ____ by default.

A)Items
B)Personal
C)Schedule
D)Calendar

Question 7

The item numbered 6 in the accompanying figure is the ____.

A)appointment area
B)Calendar pane
C)Navigation Pane
D)Calendars list

Question 8

The item numbered 4 in the accompanying figure is the Calendar ____.

A)item
B)icon
C)pane
D)folder

Question 9

As shown in the accompanying figure, you click the ____ button to maximize the window.

A)Maximize
B)Zoom
C)Full-screen
D)Expand

Question 10

Outlook defines a(n)____ as an activity that occurs at least once and lasts 24 hours or longer.

A)item
B)task
C)event
D)occurrence

Question 11

The item numbered 2 in the accompanying figure is the ____.

A)mini calendar
B)Calendar folder
C)Navigation Pane
D)Calendars list

Question 12

The buttons numbered 5 in the accompanying figure are the ____ buttons.

A)standard
B)folder
C)function
D)start

Question 13

The Navigation Pane includes two panes: the ____ panes.

A)mini calendar and Calendars list
B)Date Navigator and Appointments
C)Appointments and My Calendars
D)none of the above

Question 14

The ____ displays a list of current tasks and appears below the appointment area in Day, Work, and Week views.

A)time bar
B)task list
C)task pane
D)to-do list

Question 15

Any information you add to the Outlook Calendar is called a calendar ____.

A)folder
B)item
C)note
D)addition

Question 16

The Navigation Pane includes ____ set(s)of buttons.

A)1
B)2
C)3
D)5

Question 17

You set the appointment status for a calendar item using the ____ button.

A)Show As
B)Status
C)Item Status
D)Display

Question 18

Each Outlook folder displays the items it contains in a layout called a(n)____.

A)arrangement
B)view
C)list
D)collection

Question 19

The item numbered 3 in the accompanying figure is the ____.

A)mini calendar
B)Calendar folder
C)Navigation Pane
D)Calendars list

Question 20

The item numbered 1 in the accompanying figure is known as the ____.

A)mini calendar
B)Calendar folder
C)Navigation Pane
D)Calendars list

Question 21

The ____ button allows you to navigate to a specific date and display that date in the appointment area.

A)View Date
B)Navigation
C)Schedule
D)Day-by-Day

Question 22

To change the margins, page orientation, or paper size before printing, choose Page Setup in the ____ menu to display the Page Setup dialog box.

A)Print
B)Options
C)File
D)Tools

Question 23

To cancel a meeting, click the meeting in the appointment area, display the Meeting tab on the ribbon, click the Cancel button to open the window for the selected meeting, and click the ____ button.

A)Send Cancellation
B)Delete
C)Remove
D)End

Question 24

When you schedule a(n)____, its description appears in a small banner below the day heading.

A)appointment
B)event
C)meeting
D)item

Question 25

The ____ calendar item status option shows time in white in Day, Week, Work, or Month view.

A)Free
B)Tentative
C)Out of Office
D)Busy

Question 26

The ____ print style prints five weeks per page of a particular month or date range.

A)Monthly
B)Weekly Calendar
C)Tri-fold
D)Calendar Details

Question 27

The ____ calendar item status option shows time with a slashed bar in Day, Week, Work, or Month view.

A)Free
B)Tentative
C)Out of Office
D)Busy

Question 28

The ____ print style prints a seven-day weekly calendar with one week per page and an hourly schedule.

A)Week
B)Weekly Calendar
C)Tri-fold
D)Calendar Details

Question 29

A meeting ____ is an e-mail invitation to the meeting.

A)notification
B)message
C)request
D)invite

Question 30

The ____ calendar item status option shows time with a purple bar in Day, Week, Work, or Month view.

A)Free
B)Tentative
C)Out of Office
D)Busy

Question 31

You can set all of the following recurrence patterns in the Recurrence dialog EXCEPT ____.

A)hourly
B)weekly
C)monthly
D)yearly

Question 32

The ____ icon in the lower-right corner of an appointment indicates that a reminder is sent.

A)clock
B)bell
C)stopwatch
D)red bullet

Question 33

The person who creates a meeting and sends the invitations is known as the meeting ____.

A)organizer
B)scheduler
C)creator
D)initiator

Question 34

The default reminder for events is ____.

A)30 minutes
B)2 hours
C)6 hours
D)18 hours

Question 35

The ____ print style prints a daily appointment schedule for a specific date.

A)Day
B)Tri-fold
C)Calendar Details
D)Schedule

Question 36

Use the Private button on the ____ tab to mark an appointment as private.

A)Options
B)Security
C)Home
D)Appointment

Question 37

When you show the time for an event as ____, the appointment displays light diagonal lines to indicate its status on your calendar.

A)Tentative
B)Free
C)Out of Office
D)Busy

Question 38

The default appointment status setting is ____.

A)Free
B)Tentative
C)Out of Office
D)Busy

Question 39

The ____ allows you to navigate to a specific date.

A)Select Date manager
B)Date Navigator
C)pop-up calendar
D)Move To gallery

Question 40

The ____ print style prints a five-day weekly calendar with one week per page and an hourly schedule.

A)Weekly Agenda
B)Work Week
C)Tri-fold
D)Calendar Details

Question 41

Events do not occupy time slots in the appointment area.

Question 42

Hours that are not part of the default workday do not appear when viewing the calendar in Park view.

Question 43

In Week view, the five days of the selected week appear in the appointment area.

Question 44

Modified Multiple Choice When other users give you access to their calendars, it allows you to ____.

A)check free times
B)edit their appointments
C)schedule meetings
D)refer to contact information

Question 45

Modified Multiple Choice The Navigation Pane include buttons for ____.

A)Mail
B)Notes
C)Actions
D)Events

Question 46

If you move a recurring appointment, you move only the selected instance of the appointment.

Question 47

The appointment area is available in all of the view options.

Question 48

When you display the Appointment Recurrence dialog, Outlook automatically sets the range of recurrence with the date the appointment starts.

Question 49

When a meeting request arrives in an attendee's Inbox, it displays a different icon from an e-mail message icon.

Question 50

The appointment status setting for the Conference Call appointment shown in the accompanying figure is Tentative.

Question 51

Users typically put both personal items and academic or business items in the same calendar.

Question 52

If you are moving an appointment to a new date but remaining in the same timeslot, you can drag the appointment to the new date in the appointment area.

Question 53

The default reminder time for all calendar items is 30 minutes.

Question 54

Modified Multiple Choice You can use the Status button on the Appointment tab to select the ____ appointment status for a calendar item.

A)Available
B)Free
C)Busy
D)Tentative

Question 55

Modified Multiple Choice You can print a ____ view of your calendar.

A)monthly
B)daily
C)weekly
D)yearly

Question 56

Events appear in individual time slots in the appointment area.

Question 57

Modified Multiple Choice The task list displays a list of current tasks, appears below the appointment area, and is only visible in ____ views.

A)Day
B)Monthly
C)Week
D)Work

Question 58

When you click a day on the mini calendar in the Navigation Pane, Outlook displays the calendar for the date selected in Day view in the appointment area, as shown in the accompanying figure.

Question 59

As shown in the accompanying figure, the orange box in the mini calendar indicates the current date.

Question 60

As shown in the accompanying figure, the green line in the appointment area indicates the time of the next appointment.

Question 61

In the accompanying figure, the purple bars indicate a(n)tentative appointment.

Question 62

In the accompanying figure, the item numbered 7 is the daily ____________________.

Question 63

You cannot transfer your calendar from one computer to another.

Question 64

An .olm file is a data file that stores all Outlook items in a specific location.

Question 65

The ____________________ is the Outlook folder that contains your personal schedule.

Question 66

With Outlook, each appointment, task, or contact is a separate file.

Question 67

Transferring a subfolder to a USB flash drive is called exporting.

Question 68

A Recurring event is shown as Busy by default.

Question 69

Outlook uses the Import and Export Wizard to guide you through the process of saving an entire folder.

Question 70

When you export a folder, Outlook adds the extension .fld to the exported file.

Question 71

Meetings can only be scheduled on your main calendar.

Question 72

The ____________________ shows available calendars and the various categories available for each calendar.

Question 73

A(n)____________________ is any element in Outlook that contains information.

Question 74

In the accompanying figure, the status of the appointment is Free .

Question 75

The ____________________ shows a calendar for the current month with an orange box around the current date.

Question 76

To delete a subfolder from the computer entirely, use the Delete command.

Question 77

To quit Outlook, click Outlook in the menu bar, and choose Quit Outlook.

Question 78

Adding a subfolder to your Outlook mailbox is called appending.

Question 79

Appointments, events, and meetings are examples of calendar items .

Question 80

A recurring appointment repeats on the calendar at regular intervals.