Deck 8: Access: Querying a Database

Question 1

If the criterion for Current Due field is 0, the query results for this query will display ____ in the Current Due field.

A) 0. 00
B) $0
C) 0
D) $0. 00

Answer 1

D

Question 2

To create a new query in Design view, tap or click CREATE on the ribbon to display the CREATE tab and then tap or click the ____ button to create a new query.

A) Query
B) Design View
C) Query Design
D) Select Query

Answer 2

C

Question 3

The ____ operator allows you to search for a range of values in one field.

A) BETWEEN
B) RANGE
C) IN
D) SEARCH

Answer 3

A

Question 4

To change the design of a query that is not currently open, press and hold or right-click the query and then tap or click ____ on the shortcut menu.

A) Datasheet View
B) Layout View
C) Change View
D) Design View

Question 5

To sort records in a query, specify the sort order in the ____ row of the design grid below the field that is the sort key.

A) Show
B) List
C) Sort
D) Order

Question 6

In the accompanying figure, the lower pane in the window where you enter criteria is called the ____.

A) design grid
B) query grid
C) criteria grid
D) column grid

Question 7

In the accompanying figure, you can enter CSU10 in the ____ row of the Customer Number field to find all customers whose customer number is CSU10.

A) Sort
B) Show
C) or
D) Criteria

Question 8

In the accompanying figure, the Customer table was added to the query by selecting the table and tapping or clicking the Add button in the ____ dialog box.

A) Show Table
B) Add Table
C) Select Table
D) Field List

Question 9

To save a query, tap or click the Save button on the ____.

A) status bar
B) Quick Access Toolbar
C) CREATE tab on the ribbon
D) HOME tab on the ribbon

Question 10

To find all customers whose current due amount is greater than $1,000.00, enter ____ in the Criteria row of the Current Due column.

A) > $1000
B) > 1000
C) > 1,000
D) > $1,000

Question 11

In the accompanying figure, you can remove a column by tapping or clicking just above the field name to select the column and then tapping or clicking the ____ key(s).

A) CTRL+DELETE
B) CTRL+Y
C) DELETE
D) CTRL+ALT

Question 12

Less than ( ), and NOT (not equal to) are examples of ____.

A) compound conditions
B) comparison operators
C) compound values
D) conditions

Question 13

To view the results of a query, open it by pressing and holding or right-clicking the query in the Navigation Pane and tapping or clicking ____ on the shortcut menu.

A) Datasheet View
B) Design View
C) Open
D) Run

Question 14

To create a parameter query, enter a parameter rather than a specific value as a criterion in the design grid.The parameter must be enclosed in ____.

A) curly braces { }
B) square brackets [ ]
C) parentheses ( )
D) single quotes ''

Question 15

To use a parameter query, press and hold or right-click the query in the Navigation Pane and then tap or click ____ on the shortcut menu.

A) Use Parameter
B) Enter Values
C) Open
D) Run

Question 16

To find all customers whose names begin with S, enter ____ in the Criteria row of the Customer Name field.

A) S?
B) S*
C) S#
D) S&

Question 17

To print the results of a query that is open, tap or click FILE on the ribbon, tap or click the ____ tab in the Backstage view, and then tap or click Quick Print.

A) Preview
B) Query
C) Print Query
D) Print

Question 18

To find all individuals whose name is Robin or Robyn, enter ____ in the Criteria row of the appropriate column.

A) Rob#n
B) Rob%n
C) Rob$n
D) Rob?n

Question 19

To order the records in the answer to a query in a particular way, you ____ the records.

A) index
B) sort
C) arrange
D) list

Question 20

In the accompanying figure, you can delete the table by pressing and holding or right-clicking the field list and tapping or clicking ____ on the shortcut menu.

A) Delete Table
B) Hide Table
C) Remove Table
D) Erase Table

Question 21

To find the largest amount paid amount for a client, select ____ as the entry in the Total row for the Amount Paid column.

A) Large
B) Maximum
C) LGE
D) MAX

Question 22

To use the Report Wizard to create a report for a query, select the query in the Navigation Pane, tap or click ____ on the ribbon, and then tap or click the Report Wizard button.

A) CREATE
B) DATABASE TOOLS
C) REPORT
D) FILE

Question 23

To organize entries in the Navigation Pane by table, click ____ on the Navigation Pane menu.

A) Objects by Table
B) Table Object
C) Tables and Related Views
D) Default

Question 24

In the accompanying figure, press and hold or right-click the join line and tap or click ____ on the shortcut menu to display the Join Properties dialog box.

A) Properties
B) Join Properties
C) Property Sheet
D) Modify Properties

Question 25

To create a crosstab, click the ____ button on the CREATE tab.

A) Crosstab Wizard
B) Query Wizard
C) Statistics
D) Chart

Question 26

To omit duplicates from a query, use the property sheet and change the Unique Values property to ____.

A) No
B) Yes
C) Off
D) On

Question 27

To export data from a query to Excel, select the query in the Navigation Pane, tap or click ____ on the ribbon, and then tap or click the Excel button.

A) DATABASE TOOLS
B) EXTERNAL DATA
C) OFFICE EXPORT
D) CREATE

Question 28

To display the entire entry for a calculated field, select the column in the Field row, right-click to display the shortcut menu, and then click ____.

A) Enlarge
B) Resize
C) Magnify
D) Zoom

Question 29

In the accompanying figure, the ____ line between matching fields in the two tables indicates that the tables are related.

A) infinity
B) join
C) connector
D) inner

Question 30

To indicate grouping in Access, select ____ as the entry in the Total row for the field to be used for grouping.

A) Like
B) Where
C) Same
D) Group By

Question 31

To show the Navigation Pane if it is hidden, click the ____ Button.

A) Show
B) Shutter Bar Open/Close
C) Restore
D) Show/Hide

Question 32

To quit Access, click the ____ button on the right side of the Access title bar.

A) Quit
B) Close
C) Stop
D) Exit

Question 33

To include the Total row in the design grid, click the ____ button on the DESIGN tab.

A) Aggregate
B) Statistics
C) Calculations
D) Totals

Question 34

To re-use saved export steps, tap or click the Saved Exports button on the ____ tab on the ribbon.

A) FILE
B) CREATE
C) DATABASE TOOLS
D) EXTERNAL DATA

Question 35

To calculate statistics for only those records that satisfy certain criteria, select ____ as the entry in the Total row for the field, and then enter the criterion in the Criteria row.

A) Having
B) Where
C) Restrict
D) Find

Question 36

You can include ____ in calculations to indicate which calculation should be done first.

A) curly braces { }
B) brackets [ ]
C) parentheses ( )
D) slashes //

Question 37

The accompanying figure illustrates using a query to ____ tables; that is, to find records in two tables that have identical values in matching fields.

A) combine
B) concatenate
C) interleave
D) join

Question 38

To use the Expression Builder to create a calculated field, select the column in the Field row, right-click to display the shortcut menu, and then click ____.

A) Expression Builder
B) Builder box
C) Build
D) Field Builder

Question 39

To change the caption for a field in a query, click the field in the design grid, click the ____ button on the Design tab, click the Caption box, and enter the new caption.

A) Caption
B) Property Sheet
C) Field Name
D) Format

Question 40

To include calculated fields in queries, enter a name for the calculated field, a(n) ____, and then the expression in one of the columns in the Field row.

A) colon (:)
B) semi-colon (;)
C) equal sign (=)
D) exclamation point (!)

Question 41

For group calculations, Microsoft Access supports ____ built-in statistics.

A) STDEV
B) VAR
C) MAX
D) LOW

Question 42

When you enter text data in a criterion, you must enclose the text in quotation marks.

Question 43

Unless you specify otherwise, Access assumes that the criteria you enter involve equality (exact matches).

Question 44

To enter a number in a criterion, type the number without any dollar signs or commas.

Question 45

If you specify more than one sort key, the sort key on the left will be the major sort key and the one on the right will be the minor sort key.

Question 46

To create a parameter query that will prompt users to enter a city name as input, place [Enter City] as the criterion in the City field.

Question 47

To find all customers whose returns are greater than $0.00 and whose book rep is book rep number 42, enter each criterion on the same row.

Question 48

To enter a criterion for a particular field without displaying the field in the results of the query, include the field in the design grid, enter the criterion, and remove the check mark from its Show check box.

Question 49

A property sheet is a window containing the various properties of the object.

Question 50

The question mark (?) wildcard represents any collection of characters.

Question 51

Modified Multiple Choice The special criteria that can be used in queries are ____.

A) AND
B) INCLUSIVE
C) BETWEEN
D) IN

Question 52

The arithmetic symbols for use in query calculations are ____.

A) asterisk (*)
B) ampersand (&)
C) slash (/)
D) question mark (?)

Question 53

In the accompanying figure, Book Rep Number is the ____ key.

A) major
B) minor
C) primary sort
D) secondary sort

Question 54

In the accompanying figure, Amount Paid is the ____ key.

A) major
B) primary sort
C) minor
D) secondary sort

Question 55

The asterisk (*) wildcard represents any collection of characters.

Question 56

When you sort data in a query, the records in the underlying table are actually rearranged.

Question 57

The field or fields on which records are sorted is called the sort key.

Question 58

To find all customers whose returns are greater than $0.00 or whose book rep is book rep number 42, enter each criterion on the same row.

Question 59

A query that prompts for input whenever it is run is a dialog query.

Question 60

To find all customers whose names begin with S, enter S? in the Criteria row of the design grid.

Question 61

A crosstab query calculates a statistic for data that is grouped by two different types of information.

Question 62

You can export data from Access to the standard Word format.

Question 63

The expression for a calculated field can be typed directly into the Field row.

Question 64

To include all fields for a table in the design grid, double-tap or double-click the ____________________ in the field list.

Question 65

Grouping means creating groups of records that share some common characteristic.

Question 66

To create a top-values query, use the Top Values box on the DESIGN tab to change the number of records to be included from All to the desired number.

Question 67

Crosstab queries are useful for summarizing data by category or group.

Question 68

To change the design of a query that is not currently open, press and hold or right-click the query in the Navigation Pane and then tap or click ____________________ on the shortcut menu.

Question 69

Wildcards are symbols that represent any character or combination of characters.

Question 70

To restrict the objects that appear on the Navigation Pane use the Retrieval Bar.

Question 71

You cannot create a report for a query.

Question 72

The results of a query display in ____________________ view.

Question 73

To include all fields in the design grid, double-click the question mark (?) in the field list.

Question 74

The only calculated fields you can create in Access are those involving addition and subtraction.

Question 75

Joining tables in a query creates an ad hoc relationship, that is, a relationship between tables created for a specific purpose.

Question 76

A summary function is a function that performs some mathematical function against a group of records.

Question 77

In fixed-width files, each record is on a separate line and the fields are separated by a special character.

Question 78

When you sort data, duplicates are not included.

Question 79

If a Security Warning appears when you open an Access database, tap or click the ____________________ button.

Question 80

A question that is asked of Access or any other database management system is called a(n) ____________________.