Deck 10: Managing Long Documents

Question 1

You cannot delete a subdocument file once it has been removed from the master document.

Answer 1

False

Question 2

Front matter is usually numbered with lowercase Roman numerals (i, ii, iii, iv), whereas the main sections of a report are numbered with Arabic numerals (1, 2, 3, and so on). _________________________

Answer 2

True

Question 3

When you encrypt a Word document, you assign a(n) signature to the file. _________________________

Answer 3

False

Question 4

If a subdocument becomes too long and unwieldy, you can split it by dividing it into two document files. _________________________

Question 5

A(n) soft hyphen is a hyphen that allows the words containing it to appear on different lines. _________________________

Question 6

To divide a subdocument into two subdocument files, you use the Divide button in the Master Document group on the Outlining tab. _________________________

Question 7

Once you create a master document, you cannot edit its subdocuments individually.

Question 8

You can display and work with as many as ten levels of headings in Outline view.

Question 9

The Document Checker automatically checks a document for comments and revision marks. _________________________

Question 10

When you expand the subdocuments, the Lock icon disappears, indicating that the text is not available to be modified.

Question 11

When you insert a subdocument into a master document, the subdocument appears within the master document, at the location of the insertion point.

Question 12

If you rearrange, delete, or add material in a subdocument, you must update all the page and section numbers to reflect your changes.

Question 13

The blank space on the inside of each page, where the pages are bound together, is called the gutter.

Question 14

Any changes in the master document automatically take effect and are saved into the subdocument files.

Question 15

Scrolling two documents at once is a process known as synchronous scrolling. _________________________

Question 16

A(n) subentry is an index item that is a division or subcategory of a main entry. _________________________

Question 17

You can't edit locked subdocuments. _________________________

Question 18

A table of figures is a list of captions for all the pictures, charts, graphs, slides or other illustrations in a document, along with the page number of each.

Question 19

When you merge subdocuments, Word inserts the contents of the second subdocument into the first one. _________________________

Question 20

Scrolling two documents at once allows you to quickly assess the overall structure of two documents.

Question 21

Any changes in the master document automatically take effect and are saved into the _______ files.

A) master
B) subdocument
C) table
D) figure

Question 22

When you insert or create a subdocument, _______ are inserted before and after the subdocuments.

A) page breaks
B) line breaks
C) section breaks
D) document breaks

Question 23

To create a subdocument, click the _______ button in the Master Document group.

A) Subdocument
B) Expand
C) Create
D) Insert Subdocument

Question 24

The _______ classifies potential problems into three categories: errors, warnings, and tips.

A) Spell Checker
B) Accessibility Checker
C) Spelling and Grammar Checker
D) Tracking Checker

Question 25

To select two adjacent subdocuments, press and hold the _______ key while you click the Subdocument icons of each.

A) Shift
B) Alt
C) Esc
D) F12

Question 26

When you press and hold the Ctrl key, and then click a subdocument _______, Word opens the subdocument file in another window.

A) hyperlink
B) URL
C) file
D) text

Question 27

To incorporate text from a subdocument into the master document, click the _______ button.

A) Remove
B) Link
C) Unlink
D) Add

Question 28

Word automatically inserts a _______ section break before a newly inserted subdocument.

A) Page Break
B) Next Page
C) Continuous
D) New Subdocument

Question 29

_______ allows users to make any editing changes and the formatting changes allowed by the formatting restrictions, but all changes are marked with revision marks.

A) Comments
B) No changes
C) Filling in forms
D) Tracked changes

Question 30

Sometimes a(n) _______ icon appears near the Subdocument icon to indicate that the subdocument cannot be edited.

A) lock
B) edit
C) key
D) flag

Question 31

Which of the following key combinations is used to hide field codes in a document?

A) Ctrl
B) Alt+F3
C) Alt
D) Alt+F9

Question 32

When you use the _______ command, the figure numbers are inserted as fields that are automatically renumbered if you insert new figures or move the figures around.

A) Insert Caption
B) Add Caption
C) Insert Figure
D) Add Figure

Question 33

When you remove revision marks with the Document Inspector, all changes are _______.

A) rejected
B) deleted
C) accepted
D) tracked

Question 34

In the Outline View, the _______ sign symbol indicates that there are subordinate headings or text below the heading.

A) minus
B) plus
C) asterisk
D) small gray circle

Question 35

A cross-reference is a notation within a document that points the reader to another _______.

A) document
B) Web page
C) figure
D) cross-reference

Question 36

A group of colleagues who have access to the same network server and work together on a common project is called a _______.

A) team
B) workgroup
C) workforce
D) group of digital signers

Question 37

You can create a chart using Excel from within a Word document by clicking the Chart button in the _______ group on the Insert tab.

A) Links
B) Text
C) Pages
D) Illustrations

Question 38

Which of the following is NOT true of a locked subdocument?

A) It cannot be edited.
B) It forces ribbon commands to become unavailable.
C) It ensures that only one person can make changes to it.
D) It is no longer part of the master document.

Question 39

When using synchronous scrolling and finding numerous differences between two documents, you can use the _______ feature to examine the differences in detail.

A) Inspect
B) Compare
C) Synchronize
D) Study

Question 40

The blank space on the inside of each page, where the pages are bound together, is called the _______.

A) header
B) gutter
C) margin
D) binding

Question 41

Case-Based Critical Thinking Questions Case 10-1
Tom and Sylvia have seven children. They record each child's birthday party details in Word, including the party theme, guest list, games, goody-bag contents, and list of addresses for writing thank you notes. Over the years, Tom and Sylvia have created many birthday documents and would like a way to incorporate them into one document so that they can share their party ideas with friends and relatives.
Tom and Sylvia have found 18 birthday documents so far. Each of these will become a(n) _______ in the master document.

A) subdocument
B) new section
C) style
D) header

Question 42

In long reports, it's customary to have the _______ page footers display the section titles.

A) main
B) odd
C) left
D) even

Question 43

A(n) _______ is a list of words and phrases accompanied by the page numbers on which they appear in a printed document.

A) table of contents
B) table of figures
C) index
D) dictionary

Question 44

After you mark all the desired index entries, subentries, cross-references, page-range references, and AutoMark entries, you're ready to _______ the index.

A) organize
B) compile
C) convert
D) save

Question 45

When creating legal documents, you have to create a _______, which is a list of references to cases, statues, or rules.

A) table of contents
B) table of figures
C) table of authorities
D) table of symbols

Question 46

Rather than manually entering a heading in each footer, it's easier to have Word insert the proper text automatically using a _______ reference.

A) text
B) style
C) document
D) header

Question 47

A _______ reference is a field code that inserts text formatted with a particular style.

A) text
B) content
C) style
D) header

Question 48

You can insert a nonbreaking hyphen by pressing _______.

A) Shift+_
B) Alt+_
C) Esc+_
D) Ctrl+Shift+_

Question 49

A(n) _______ is a list of captions for all the pictures, charts, graphs, slides or other illustrations in a document, along with the page number for each.

A) table of contents
B) glossary
C) table of figures
D) dictionary

Question 50

Case-Based Critical Thinking Questions Case 10-1
Tom and Sylvia have seven children. They record each child's birthday party details in Word, including the party theme, guest list, games, goody-bag contents, and list of addresses for writing thank you notes. Over the years, Tom and Sylvia have created many birthday documents and would like a way to incorporate them into one document so that they can share their party ideas with friends and relatives.
Sylvia uses master documents all the time at her law firm. She explains to Tom that they can use the same feature to organize their birthday documents. Sylvia starts Word, then _______ in order to work with a master document.

A) accesses the Word Options dialog box
B) switches to Outline view by clicking the Outline button
C) switches to Outline view by clicking the Master Document button
D) opens the Master Document list of templates

Question 51

To select everything in the document, you can press Ctrl+A keys and then press _______ to update all fields.

A) F2
B) F9
C) F7
D) Alt+F9

Question 52

To insert a _______ hyphen, you press the hyphen key.

A) nonprinting
B) nonbreaking
C) soft
D) hard

Question 53

Case-Based Critical Thinking Questions Case 10-1
Tom and Sylvia have seven children. They record each child's birthday party details in Word, including the party theme, guest list, games, goody-bag contents, and list of addresses for writing thank you notes. Over the years, Tom and Sylvia have created many birthday documents and would like a way to incorporate them into one document so that they can share their party ideas with friends and relatives.
Tom and Sylvia have inserted 18 subdocuments. Now they are thinking of combining the last two subdocuments because they are very similar in nature. Tom and Sylvia _______ the last two subdocuments.

A) collapse
B) merge
C) expand
D) join

Question 54

To keep the two parts of the phrase "35 mm" together, you can insert a _______ space between the "35" and the "mm."

A) fixed
B) definite
C) nonbreaking
D) hard

Question 55

To prevent Word from breaking a hyphenated word, you need to use a _______ hyphen.

A) soft
B) nonbreaking
C) control
D) defined

Question 56

You can insert a nonbreaking space by using the Special Characters tab in the _______ dialog box.

A) Objects
B) Insert
C) Symbol
D) Space

Question 57

A table of figures lists all of the _______ for all the pictures, charts, graphs, slides, or other illustrations in a document, along with the page number for each.

A) sizes
B) locations
C) captions
D) file formats

Question 58

Case-Based Critical Thinking Questions Case 10-1
Tom and Sylvia have seven children. They record each child's birthday party details in Word, including the party theme, guest list, games, goody-bag contents, and list of addresses for writing thank you notes. Over the years, Tom and Sylvia have created many birthday documents and would like a way to incorporate them into one document so that they can share their party ideas with friends and relatives.
Tom is getting the hang of the master document concept. He is ready to insert the first subdocument but he cannot find the Insert button that Sylvia is referring to. Which of the following is most likely to be the case?

A) Tom needs to switch back to Normal view to insert subdocuments.
B) Tom needs to click the Show Document button in the Master Document group to see the Insert button.
C) Tom needs to access Word Options, then click the Show Index button check box.
D) Tom needs to save his document as a Master Document, then he'll see the Index button.

Question 59

A high-quality index contains _______ as well as main entries.

A) subentries
B) subdocuments
C) indexes
D) graphics

Question 60

When you _______ a Word document, you assign a password to the file.

A) compile
B) index
C) encrypt
D) protect

Question 61

Case-Based Critical Thinking Questions Case 10-2
Henry has taken a summer job as an administrative assistant in an entertainment law firm. He did not realize the job required extensive Microsoft Word skills, some beyond his present skill level. Now he finds himself really foundering with Word.
Henry wants to examine two sections of a document at the same time. What command can he use?

A) Split Window
B) Simultaneous View
C) Side by Side View
D) Sectional View

Question 63

Case-Based Critical Thinking Questions Case 10-1
Tom and Sylvia have seven children. They record each child's birthday party details in Word, including the party theme, guest list, games, goody-bag contents, and list of addresses for writing thank you notes. Over the years, Tom and Sylvia have created many birthday documents and would like a way to incorporate them into one document so that they can share their party ideas with friends and relatives.
Upon examining the master document, Tom and Sylvia realize that one of the documents is actually a recipe for their family birthday cake. They want this text to be part of the master document text, rather than a subdocument, so they _______ it.

A) cut and paste
B) unlink
C) expand
D) drag and drop

Question 64

Case-Based Critical Thinking Questions Case 10-2
Henry has taken a summer job as an administrative assistant in an entertainment law firm. He did not realize the job required extensive Microsoft Word skills, some beyond his present skill level. Now he finds himself really foundering with Word.
Henry asks a co-worker how to cut and paste the Finances section into the main document. She shows him by _______.

A) selecting the Finances section, cutting it, and then pasting it into the top of the master document
B) selecting the subdocument icon for the Finances subdocument, and then clicking the Unlink button on the Outlining tab
C) selecting the Finances section, cutting it, and then clicking the Unlink button on the Outlining tab
D) selecting the Finances section, clicking the Main document icon, and then clicking the Unlink button on the Outlining tab

Question 65

Case-Based Critical Thinking Questions Case 10-2
Henry has taken a summer job as an administrative assistant in an entertainment law firm. He did not realize the job required extensive Microsoft Word skills, some beyond his present skill level. Now he finds himself really foundering with Word.
Henry's boss asks him to cut the "Finances section" of the document and then paste it into the "main document." Which of the following is most likely to be the case?

A) The Finances section is a bibliography that needs to be cut and pasted into the front matter.
B) The Finances section is a few paragraphs that must be moved.
C) The Finances section is a subdocument that needs to be unlinked.
D) The Finances section is a subdocument that needs to be inserted.

Question 66

Case-Based Critical Thinking Questions Case 10-2
Henry has taken a summer job as an administrative assistant in an entertainment law firm. He did not realize the job required extensive Microsoft Word skills, some beyond his present skill level. Now he finds himself really foundering with Word.
The first document Henry has been given to edit has lots of Section Break (Continuous) notations in it. Henry does not realize that he is _______.

A) working with subdocuments
B) working with nonbreaking spaces
C) not working in Outline mode
D) not working in Microsoft Word