Deck 8: Customizing Word and Automating Your Work

Question 1

You might want to make the formatted URL for a company's website into a(n) AutoInsert Part because you use it frequently in company documents. _________________________

Answer 1

False

Question 2

Quick Parts are building blocks stored in the Building Block gallery. _________________________

Answer 2

False

Question 3

Pictures added to documents are compressed by default to 110 pixels per inch (ppi).

Answer 3

False

Question 4

You cannot record mouse operations within the document window while you record a macro.

Question 5

Borders not only draw attention to text, they can separate parts of a document so it is easier to read.

Question 6

You can modify the ribbon and the Customize toolbar to suit your working style. _________________________

Question 7

Usually, you'll want to store your Quick Parts entries in the Local template, so that they can be used in all documents created on your computer. _________________________

Question 8

You can use the mouse to select buttons and options on the ribbon while you record a macro.

Question 9

Using macros to run frequently executed commands has three main advantages.

Question 10

All field codes must include switches.

Question 11

When you compress pictures, you remove images . _________________________

Question 12

A text box is a shape specifically designed to contain text.

Question 13

A(n) macro is a recording of keystrokes and mouse clicks that you can play back at any time by pressing a key combination or by using the mouse. _________________________

Question 14

A(n) record is a code that instructs Word to insert information that can change in a document. _________________________

Question 15

You add a watermark to a header or footer so that it appears on every page in the document (or on every page on which the header or footer appears).

Question 16

The AutoExit AutoMacro runs each time you close a document. _________________________

Question 17

Braces are also called French brackets or angle brackets. _________________________

Question 18

File properties are saved along with the file.

Question 19

Usually, a watermark appears in a light shade in the foreground of each printed page. _________________________

Question 20

All field codes must include braces and a field name.

Question 21

To decrease the file size of the image, you can ____ it.

A) crop
B) compress
C) retool
D) reindex

Question 22

You can edit a template by opening it using the Open command in ____ view.

A) Template
B) Master
C) Backstage
D) Main

Question 23

When you insert the same block of text frequently, it can be helpful to create a ____.

A) File
B) Quick Style
C) Quick Part
D) Building Block

Question 24

Which of the following is true?

A) A shape is active when the border is a solid line.
B) A shape is selected when the border is a dashed line.
C) A shape is active when the sizing handles are visible.
D) A shape is selected when the sizing handles are not visible.

Question 25

A field can be used to insert all of the following into a document EXCEPT the ____.

A) current date
B) current page number
C) total number of pages in the document
D) document's main property

Question 26

To open the Borders tab in the Borders and Shading dialog box, in the ____ group on the Home tab, click the Borders button arrow and then click Borders and Shading.

A) Home
B) Insert
C) Paragraph
D) Design

Question 27

A(n) ____ is a text or graphic that appears behind or in front of existing text on the printed pages of a document.

A) picture
B) watermark
C) image
D) photo

Question 28

When you click the Header or Footer button on the Insert tab, the predesigned choices in the gallery are ____.

A) building blocks
B) key formats
C) autotasks
D) callouts

Question 29

____ not only draw attention to text, they can separate parts of a document so it is easier to read.

A) Colors
B) Borders
C) Shadings
D) Callouts

Question 30

When you right-click a Quick Part and then click Edit Properties, the ____ dialog box opens.

A) Edit Properties
B) Modify Building Block
C) Properties
D) Adjust Building Block

Question 31

You can click the button that identifies the proofing language of any selected text in order to open the ____ dialog box.

A) Language
B) Proofing
C) Editorial
D) Word Options

Question 32

Building blocks are stored in ____.

A) glossaries
B) indices
C) galleries
D) rosters

Question 33

When you insert a field into a document, the corresponding code includes the name of the field and switches enclosed in ____.

A) angle brackets
B) parentheses
C) braces
D) any of the above

Question 34

The default compression setting for pictures added to documents is ____ pixels per inch.

A) 96
B) 110
C) 220
D) 300

Question 35

A(n) ____ appears in a light shade on the background of each printed page.

A) imprint
B) watermark
C) image
D) shadow

Question 36

A ____ is shading in which one color blends into another or varies from one shade to another.

A) texture
B) default outline
C) theme
D) gradient

Question 37

Some font designers provide additional styles--called ____ sets--for the characters within a font.

A) ligature
B) enhanced
C) augmented
D) stylistic

Question 38

Word comes with many built-in ____ for a wide variety of items, including cover pages, calendars, text boxes, and more.

A) building blocks
B) key formats
C) callouts
D) autotasks

Question 39

A ____ is a shape specifically designed to contain text.

A) pull quote
B) callout
C) text box
D) sidebar

Question 40

On the ____ tab, click the Shapes button in the Illustrations group to open the Shapes gallery.

A) Add
B) Shapes
C) Drawing
D) Insert

Question 41

All field codes must include ____.

A) a field name
B) instructions
C) switches
D) all of the above

Question 42

You can designate the exact format of a date and time by changing the date-time ____ field switch.

A) montage
B) image
C) picture
D) index

Question 43

____ are helpful when you work with a team of people who all need to create similar documents.

A) Indices
B) Templates
C) Action buttons
D) Modules

Question 44

The field code ____ inserts the current page number.

A) {Page}
B) {ThisPage}
C) {CurPages}
D) {CurrentPage}

Question 45

Unless you specify otherwise, macros you create are attached to the ____ template.

A) internal
B) global
C) local
D) organized

Question 46

The ____ AutoMacro runs each time you start Word.

A) AutoStart
B) AutoBegin
C) AutoOpen
D) AutoExec

Question 47

A(n) ____ is a macro that runs automatically when Word performs certain basic operations, such as starting Word or opening a document.

A) QuickMacro
B) AutoMacro
C) FastMacro
D) StartMacro

Question 48

A switch is a command following ____.

A) \*, \#, \@, or \!
B) \*, \&, \@, or \!
C) \&, \#, \@, or \!
D) \*, \#, \@, or \?

Question 49

Which of the following can a macro name contain?

A) spaces
B) periods
C) commas
D) underscore characters

Question 50

Case-Based Critical Thinking Questions Case 8-1
You have been charged with creating a newsletter for your local neighborhood organization. Since this is the first issue for which you are responsible, you are looking for ways to make it particularly attractive and visually compelling. A big part of that will be selecting the appropriate compression settings for the photos in the newsletter.
For a special e-version of your newsletter, you are operating under the assumption that the newsletter will not be printed and will instead be viewed on a monitor. What compression setting should you use for the photos in this version of the newsletter?

A) 96 ppi
B) 150 ppi
C) 220 ppi
D) 300 ppi

Question 51

____ automate repetitive tasks.

A) Fields
B) Switches
C) Macros
D) Indices

Question 52

Case-Based Critical Thinking Questions Case 8-1
You have been charged with creating a newsletter for your local neighborhood organization. Since this is the first issue for which you are responsible, you are looking for ways to make it particularly attractive and visually compelling. A big part of that will be selecting the appropriate compression settings for the photos in the newsletter.
You need to maintain the quality of a given photo when your newsletter is printed. What compression setting should you use?

A) 72 ppi
B) 96 ppi
C) 150 ppi
D) 220 ppi

Question 53

A macro name can contain a maximum of ____ letters and numbers.

A) 20
B) 40
C) 60
D) 80

Question 54

The ____ dialog box shows which elements each field code must contain.

A) Code
B) Elements
C) Field
D) Field Code

Question 55

You can use the ____ field to insert the total number of pages.

A) NoPages
B) TotPages
C) NumPages
D) PagesTotal

Question 56

Case-Based Critical Thinking Questions Case 8-2
A friend who is a power user of Word 2016 explains to you that there are many additional resources available in the Word Options dialog box-you just need to know where to find them. She is willing to help you uncover the hidden powers of this dialog box.
Which of the following navigation bar options in the Word Options dialog box does your friend tell you contains advanced commands for changing the size and quality of an image?

A) Advanced
B) Popular
C) Proofing
D) Customize

Question 57

Case-Based Critical Thinking Questions Case 8-1
You have been charged with creating a newsletter for your local neighborhood organization. Since this is the first issue for which you are responsible, you are looking for ways to make it particularly attractive and visually compelling. A big part of that will be selecting the appropriate compression settings for the photos in the newsletter.
For a draft version of your newsletter, you want the document to be able to be emailed, so it is important to keep the overall file size small. What compression setting should you use for the images?

A) 72 ppi
B) 96 ppi
C) 150 ppi
D) 220 ppi

Question 58

The ____ AutoMacro runs each time you open an existing document.

A) AutoExisting
B) AutoOpen
C) AutoDoc
D) AutoStart

Question 59

A switch is a command that turns on or off certain features of a ____.

A) code
B) field
C) format
D) all of the above

Question 60

The ____ AutoMacro runs when you start a new document.

A) AutoStart
B) AutoDoc
C) AutoNew
D) AutoBegin

Question 62

What makes templates useful when you work with a team of people? What is important to keep in mind in that circumstance?

Question 63

Discuss in detail how to customize the ribbon and Quick Access Toolbar.

Question 64

Case-Based Critical Thinking Questions Case 8-2
A friend who is a power user of Word 2016 explains to you that there are many additional resources available in the Word Options dialog box-you just need to know where to find them. She is willing to help you uncover the hidden powers of this dialog box.
Which of the following Word Options dialog box pages contains the user initials?

A) General
B) Applets
C) Popular
D) Advanced

Question 65

Discuss the role of global content standards in written communication.

Question 66

Case-Based Critical Thinking Questions Case 8-2
A friend who is a power user of Word 2016 explains to you that there are many additional resources available in the Word Options dialog box-you just need to know where to find them. She is willing to help you uncover the hidden powers of this dialog box.
Which of the following navigation bar options in the Word Options dialog box offers the ability to reset the proofing languages list?

A) Advanced
B) Language
C) Proofing
D) Editorial