Deck 10: Planning Meetings and Events

Question 1

Employees should not make their online calendars accessible to members of their work group or to their supervisors.

Answer 1

False

Question 2

A meeting in which a number of people can participate via telephone is called a(n) :

A) video conference.
B) web meeting.
C) audio conference.
D) webcast.

Answer 2

C

Question 3

A webcast is a type of broadcast that is similar in nature to a television broadcast, except it takes place over the World Wide Web.

Answer 3

True

Question 4

A meeting with an ill-defined purpose can result in wasted time and frustration for meeting participants.

Question 5

Meetings with staff who are in several locations outside the United States are called:

A) customer/client meetings.
B) international meetings.
C) domestic meetings.
D) All the above

Question 6

An advantage of a remote conference is that it provides less chance for effective brainstorming on issues.

Question 7

For some conferences, speakers are asked to post their presentations, handouts, or other materials to a website prior to the conference.

Question 8

With technology use growing, traditional face-to-face meetings are very uncommon.

Question 9

Typical office employees, especially managers, spend very little time in meetings.

Question 10

The meeting leader is responsible for seeing that everyone participates and that no one dominates the discussion.

Question 11

An executive meeting with five people who report to him or her is an example of a(n) :

A) board of directors meeting.
B) staff meeting.
C) committee meeting.
D) task force meeting.

Question 12

A group of employees from different departments who are working on a particular product is called a(n) :

A) project team.
B) cross-functional team.
C) customer/client team.
D) Both A and B

Question 13

A conference is typically much smaller in scope and has fewer participants than other types of meetings.

Question 14

One disadvantage of face-to-face meetings is that travel to and from the meeting can be costly.

Question 15

Differences in time zones need not be considered when planning a meeting time for participants from different cities.

Question 16

Beginning a meeting late is acceptable if several people are late in arriving.

Question 17

A meeting notification should include the purpose of the meeting along with the location, date, and time.

Question 18

A meeting in which two or more people at different locations use equipment such as computers, video cameras, and microphones to see and hear each other is called a(n) :

A) video conference.
B) web meeting.
C) audio conference.
D) webcast.

Question 19

When taking notes for minutes during a meeting, you should record the meeting discussions verbatim.

Question 20

When meeting with people of different cultures, you should avoid gesturing with your hands.

Question 22

A document that lists the topics to be discussed at a meeting is called a(n) :

A) minutes.
B) agenda.
C) bylaws.
D) schedule.

Question 23

The rectangular seating arrangement for a meeting:

A) is least effective in formal meetings.
B) works best when the purpose of the meeting is to generate ideas and discussion.
C) allows the leader to maintain control as she or he sits at the head of the table.
D) Both A and B

Question 24

In preparing for a conference, your duties as an administrative professional may include:

A) setting up the preregistration.
B) making flight reservations for conference speakers.
C) preparing packets of information for the registrants.
D) All the above

Question 25

A seminar presented over the World Wide Web is called a(n) :

A) video conference.
B) conference.
C) web meeting.
D) webinar.

Question 26

Which of the following are advantages to having only a few people in a meeting?

A) Group dynamics are easier to manage.
B) Points of view are limited.
C) There may not be enough ideas to create the best solution to the problem.
D) Both A and B

Question 27

When participating in a web meeting:

A) it is okay to discretely check your emails while the meeting is in progress.
B) do not use the chat feature of the meeting software to make a private comment to another attendee.
C) use the mute button on your microphone when you are not speaking.
D) Both A and B

Question 28

When planning the time for a meeting:

A) limit the meeting time to two hours if possible.
B) limit the meeting time to 30 minutes.
C) schedule short breaks during long meetings.
D) Both A and C

Question 29

Responsibilities of the executive who calls a meeting include:

A) recording minutes of the meeting.
B) setting the meeting objectives.
C) determining who should attend.
D) Both B and C

Question 30

Meeting participants are responsible for:

A) reading the agenda and any related materials received before the meeting.
B) contributing thoughtful, well-considered, or well-researched comments during the meeting.
C) listening nonjudgmentally to others during the meeting.
D) All the above

Question 31

A document that contains a written account of what took place at a meeting is called a(n) :

A) agenda.
B) bylaws.
C) minutes.
D) meeting record.