Deck 3: Maintaining and Querying a Database

Question 1

Hiding a field in Datasheet view removes the field from the current table.  ____________________

Answer 1

False

Question 2

Access may base queries on one or more tables or queries . ____________________

Answer 2

True

Question 3

A sort field is unique if more than one record can have the same value for the sort field. __________________

Answer 3

False

Question 4

Logical operators must be used in order to combine two or more conditions in a query.  ____________________

Question 5

The most simple technique to use for filtering records is Filter By Form . ____________________

Question 6

The query type that gives Access an example of the information being requested and retrieves information based precisely on matching the example is which type of query?

A)crosstab
B)append
C)query by example (QBE)
D)update

Question 7

Access database objects are divided into categories on the Navigation Pane. ____________________

Question 8

Results of a query may be viewed at any time by clicking the ____ button in the Results group on the Ribbon.

A)Run
B)Append
C)Show
D)Design

Question 9

To toggle between navigation mode and editing mode press the F2 keyboard shortcut.  ____________________

Question 10

The default query type for Access is the Crosstab query.  ____________________

Question 11

Fields included in a query may be modified after the query is saved.  ____________________

Question 12

It is not possible to create a query from more than one table.  ____________________

Question 13

When a question is asked of a database using a select query, the answer is returned as a data sheet.  ____________________

Question 14

Results of a query are narrowed by using the Or logical operator.  ____________________

Question 15

Changes made to a field in a query datasheet updates the same field in the table on which the query is based.  ____________________

Question 16

It is more efficient to use the Query Wizard for common, informational queries than to design your own query.   ____________________

Question 17

The process of rearranging records in a specified order or sequence is referred to as sorting . ____________________

Question 18

The contents of query datasheet are permanent . ____________________

Question 19

Arithmetic operations are performed on selected records in a database using Statistical functions. ____________________

Question 20

Expression Builder is found in the Query Setup group on the DESIGN tab. ____________________

Question 21

The comparison operator, , is used to insert a condition that means ____.

A)greater than
B)And
C)less than
D)not equal to

Question 22

The ____ command removes the display of one or more fields in Datasheet view.

A)Hide Fields
B)Unhide Fields
C)Remove Fields
D)Display Fields

Question 23

To use an existing query as the basis for a new query, it is necessary to ____ the query before designing the new query.

A)modify
B)rename
C)delete the existing query
D)include comparison operators

Question 24

Queries based on more than one table, must have a ____ field.

A)common
B)similar
C)text
D)calculated

Question 25

Data may be sorted in a table datasheet, a form, and a ____.

A)report
B)query datasheet
C)record
D)related table

Question 26

Which view must be used to delete an entire record?

A)Design
B)Query
C)Navigation
D)Datasheet

Question 27

In a query, Access sorts fields first based on the sort field that is ____ in the design grid of the Query window when in Design view.

A)leftmost
B)rightmost
C)adjacent to the leftmost field
D)adjacent to the rightmost field

Question 28

Date criteria are automatically enclosed in ____ when entered in a query design.

A)quotes
B)parenthesis
C)brackets
D)number signs

Question 29

A criterion, or rule, that determines which records are selected when a query is run is called a(n)____.

A)sort order
B)condition
C)operator
D)match

Question 30

The AutoFilter sort method works on a(n)____ field(s).

A)multiple
B)10 fields
C)adjacent
D)single

Question 31

A combination of database fields, constants, and operators that are used to perform a calculation is called a(n)____.

A)builder
B)expression
C)operator
D)query

Question 32

In the criterion,

A)less than 250
B)equal to 250
C)less than or equal to 250
D)greater than or equal to 250

Question 33

A field with the Short Text data type sorted in descending order will display the data in which order?

A)A to Z
B)lowest to highest
C)Z to A
D)highest to lowest

Question 34

The process of adding, modifying and deleting records in a database to keep the records current and accurate is referred to as ____ a database.

A)reconstructing
B)maintaining
C)developing
D)editing

Question 35

Which keyboard shortcut selects the first field value in the first record when in Navigation Mode?

A)Tab
B)Home + Up Arrow
C)Up Arrow
D)Ctrl+Home

Question 36

When the sort field data for each record in a database is different, the sort field is ____.

A)ascending
B)unique
C)nonunique
D)descending

Question 37

The condition "Seattle" for the field City in a student database is an example of what type of value?

A)text value
B)field value
C)comparison value
D)criteria value

Question 38

The primary key of a table must be unique for each record; however, the ____ sort field does not have to be unique.

A)table
B)chronological
C)primary
D)adjacent

Question 39

Which record modification mode is used to insert or delete characters in a field value based on the location of the insertion point?

A)navigation mode
B)design mode
C)editing mode
D)selection mode

Question 40

A query based on more than one table is a(n)____query.

A)multiple
B)advanced
C)relationship
D)multitable

Question 41

The Expression Builder dialog box is available from which group on the Query DESIGN tab on the Ribbon?

A)Query Type
B)Show/Hide
C)Query Setup
D)Results

Question 42

____ categories may be created to group objects in a way best suited to manage any database in the Navigation Pane.

A)Table Name
B)Custom
C)Query Name
D)Relationship

Question 43

The ___________________ command allows hidden fields to be redisplayed.

Question 44

The default group in the Navigation Pane is ____.

A)Object Type
B)All Access Objects
C)Table
D)Design Grids

Question 45

Which aggregate function would be used to calculate the lowest field value for the selected records?

A)Average
B)Minimum
C)Maximum
D)Count

Question 46

The default name for a new Access query is ____________________.

Question 47

Case-Based Critical Thinking Questions Jorge has created a database for the herb garden he is planting this spring.  Fields in the database include: Plant Name, When to Plant, Amount of Sun, Annual, and Perennial.  He needs to answer the following questions using his database.
Which plants need full sun?
Which plants are Perennials?
When creating a query to determine which plants need full sun, which fields must be included in the query?

A)Plant Name and When to Plant
B)Amount of Sun and Annual
C)Plant Name and Amount of Sun
D)Amount of Sun and When to Plant

Question 48

To locate a specific field value or part of a field value, a user may search a table datasheet, a query datasheet, or a form using the ____________________.

Question 49

Case-Based Critical Thinking Questions ​Jorge has created a database for the herb garden he is planting this spring.  Fields in the database include: Plant Name, When to Plant, Amount of Sun, Annual, and Perennial.  He needs to answer the following questions using his database.
Which plants need full sun?
Which plants are Perennials?
To create a datasheet that lists all herbs that are Perennials, Jorge will create a new query.  The Perennial field has a data type of Yes/No.  Which criterion should Jorge use in the query for the Perennial field?

A)Yes
B)>No
C)check=yes
D)'yes'

Question 50

____ is the default entry for each field in the Total row of the query design grid.

A)Group By
B)SUM
C)Totals
D)Maximum

Question 51

A calculated field created in a query generates results when ____.

A)the database is opened
B)the query's underlying table is opened
C)when a report is created
D)when the query is run

Question 52

Which aggregate function supports the Yes/No field data type?

A)Count
B)Average
C)Minimum
D)Sum

Question 53

Statistical information such as totals and averages is calculated using ____.

A)comparison operators
B)mathematical operators
C)aggregate functions
D)logical functions

Question 54

A calculated field is formatted using the ____ for the field.

A)Property Sheet
B)Criteria
C)Expression Builder
D)Operator

Question 55

The _________________ prompts for information by asking a series of questions and creates the appropriate results based on the answers to the prompts.

Question 56

To add a row labeled "Total" to a query design click the ____ button in the Show/Hide group on the DESIGN tab on the Ribbon.

A)SUM
B)New Row
C)Totals
D)Add All

Question 57

Which comparison operator matches a pattern that includes wildcards?

A)Between...And...
B)Or
C)Not
D)Like

Question 58

Typing a value in a highlighted field while in the ____________________ mode replaces the highlighted field value.

Question 59

The + symbol is an example of a(n)____ operator.

A)arithmetic
B)logical
C)comparison
D)calculation

Question 60

A ____________________ is a set of records that answers the question resulting from a query.

Question 61

A set of restrictions placed on records in an open datasheet or form that temporarily isolates a subset of the records is called a ____________________.

Question 63

The arrangement of records sorted in a datasheet is ____________________ unless the datasheet is saved as a table.

Question 66

The first field specified in the sorting process is called the ____________________ field.

Question 67

The ascending sort order for the Date/Time data type sorts dates from ____________________.