Deck 4: Alphabetic Indexing Rules 5-8

Question 1

When indexing a name for alphabetic filing, business names with titles are indexed as written. ​

Answer 1

True

Question 2

When indexing a name for alphabetic filing, a title before a personal name is considered the second unit. ​

Answer 2

False

Question 3

When indexing names with a number plus a symbol (25+ Social Center), both the number and the symbol are treated as the same unit.

Answer 3

True

Question 4

When indexing a name for alphabetic filing, numeric suffixes are filed before alphabetic suffixes. ​

Question 5

When indexing names for alphabetic filing, names of magazines and universities are filed according to the way their names are written on their letterheads. ​

Question 6

In an alphabetic filing system, a business that is known by a coined name will not require a cross-reference. ​

Question 7

A professional suffix after a person's first and last name (Herbert Yengel, CFO)is considered the key indexing unit. ​

Question 8

When preparing a cross-reference for a company with different possible spellings, both the original name and the similar name are cross-referenced. ​

Question 9

When indexing the business name Ms. Tabby's Cat Toys, the key unit is Ms. ​

Question 10

When indexing a name for alphabetic filing, hyphens in business names are spelled out. ​

Question 11

When indexing names for alphabetic filing, Arabic numerals (1, 2, 3)are filed after Roman numerals (II, IX, C). ​

Question 12

When indexing the filing segment Bishop O'Malley, the key unit is O'Malley. ​

Question 13

If a name contains a title and a suffix (Ms. Heather Lach, CPA), the title is the last indexing unit. ​

Question 14

When indexing the filing segment Mr. Jonathan Fairbanks, MD, the third indexing unit is Fairbanks. ​

Question 15

In names where a number is not the first word (Pier 23 Café), the number is treated as a number and filed before second units that start with a letter. ​

Question 16

When indexing names with numbers written in digit form followed by an ordinal (1st Avenue Dry Cleaners or 3rd Street Bagel Shop), the ordinal is ignored. ​

Question 17

When a company changes its name, new files are filed under the new name. ​

Question 18

When indexing names for alphabetic filing, names with inclusive numbers (15-19 Teen Club)are arranged by ignoring the hyphen and the second set of digits.

Question 19

When indexing a name for alphabetic filing, royal and religious titles are indexed and filed as written. ​

Question 20

When indexing a name for alphabetic filing, numbers written as digits in business names are filed after numbers spelled out. ​

Question 21

When a business with only a few records changes its name, you should

A)refile all the records under the new name and create a cross-reference under the old name.
B)create and maintain two separate files-one under each name.
C)continue to file all new records under the old name but create a cross-reference.
D)Both a and c

Question 22

Cross-references should be prepared for business names when ​

A)the business has changed names.
B)the business is a division or subsidiary of a parent company.
C)there are similar names.
D)All of the above

Question 23

What is the correct filing order for the following four names?
(1)Mr. Marlin De Haas
(2)Robt. D. DeHaan
(3)Mr. Carrol De Haan
(4)Mr. R. DeHaan ​

A)3, 1, 4, 2
B)3, 4, 2, 1
C)4, 2, 3, 1
D)1, 3, 4, 2

Question 24

What is the correct filing order for the following four names?
(1)Pier Point Café
(2)Pier 1 Store
(3)Pier 3 Souvenirs
(4)Pier 7 Diner

A)1, 2, 3, 4
B)2, 4, 3, 1
C)2, 3, 4, 1
D)1, 2, 4, 3

Question 25

When indexing names for alphabetic filing, numbers written in digit form are ​

A)spelled out for indexing purposes.
B)filed in ascending order.
C)disregarded.
D)None of the above

Question 26

What is the correct filing order for the following four names?
(1)Washington Savings Bank
(2)Washington State Credit Union
(3)Bank of Washington
(4)Washington Cherry Farm ​

A)3, 1, 4, 2
B)3, 4, 1, 2
C)4, 1, 2, 3
D)3, 1, 2, 4

Question 27

When indexing the filing segment Professor Cynthia Miller, CRM, the third unit is ​

A)Cynthia.
B)Professor.
C)Miller.
D)CRM.

Question 28

What is the correct filing order for the following four names?
(1)312 Salmon Street Cafe
(2)12 Little Ones Gift Shop
(3)Pier 12 Clothing
(4)1-2 Atlas Company ​

A)4, 2, 1, 3
B)4, 1, 2, 3
C)2, 4, 3, 1
D)1, 4, 2, 3

Question 29

What is the correct filing order for the following four names?
(1)Columbia State College
(2)Columbia Community College
(3)Columbia College
(4)College of the Columbia ​

A)4, 3, 2, 1
B)4, 1, 2, 3
C)4, 2, 3, 1
D)1, 4, 2, 3

Question 30

What is the correct filing order for the following four names?
(1)Mrs. Roberta St. James
(2)Ms. Rachael Ste. John
(3)Mr. Robert St. John
(4)Mr. Ronald St. John ​

A)3, 1, 2, 4
B)1, 4, 3, 2
C)1, 3, 4, 2
D)2, 1, 3, 4

Question 31

What is the correct filing order for the following four names?
(1)John C. Riley
(2)John Corbett-Riley
(3)J. C. Riley
(4)John Riley II ​

A)3, 4, 1, 2
B)2, 3, 4, 1
C)2, 4, 3, 1
D)2, 3, 1, 4

Question 32

What is the correct filing order for the following four names?
(1)10+ Modeling Agency
(2)10th Street Pharmacy
(3)10-19 Oak Lane Apts.
(4)Perfect 10 Salon ​

A)4, 1, 2, 3
B)3, 2, 1, 4
C)3, 1, 2, 4
D)4, 2, 3, 1

Question 33

Which of the following is indexed by the name found on its letterhead? ​

A)college
B)bank
C)hotel
D)All of the above

Question 34

If a professional title is listed after the first and last name of an individual, it becomes ​

A)the third indexing unit.
B)disregarded.
C)the key indexing unit.
D)the first indexing unit.

Question 35

What is the correct filing order for the following four names?
(1)NRA
(2)NBA
(3)NCAA
(4)NBC ​

A)4, 2, 3, 1
B)2, 3, 4, 1
C)2, 4, 3, 1
D)2, 1, 3, 4

Question 36

What is the correct filing order for the following four names?
(1)Ms. Barb Isbell
(2)Rev. Barbara Isbell
(3)Miss Isbell's Puppets,
(4)Mr. Scott Isbel l​

A)1, 2, 3, 4
B)1, 2, 4, 3
C)2, 1, 3, 4
D)3, 4, 2, 1

Question 37

Which of the following business names would require cross-references? ​

A)Mobile Oil name changed to BP, Inc.
B)Fong-Ridgway Accounting Services
C)All State Mining Co.
D)All of the above

Question 38

What is the correct filing order for the following four names?
(1)Apollo X,
(2)Apollo XI
(3)Apollo 11 Moon Landing
(4)Apollo 12 ​

A)1, 2, 4, 3
B)4, 3, 1, 2
C)3, 4, 1, 2
D)2, 1, 3, 4

Question 39

When indexing the filing segment The Newport Daily Star-Times, the key unit is ​

A)Times.
B)Daily.
C)Star-Times.
D)Newport.

Question 40

What is the correct filing order for the following four names?
(1)Ms. Dana Andrews
(2)Miss Dana Anderson
(3)Mrs. Dana Anderson
(4)Ms. Dana Anderson ​

A)1, 3, 4, 2
B)1, 2, 4, 4
C)2, 3, 1, 4
D)2, 3, 4, 1