Question 1

Records disposition involves moving records to permanent storage or destroying records.

Accepted Answer

Records disposition involves deciding whether records should be moved to permanent storage or destroyed in a secure manner. This process helps organizations manage their information effectively and ensure compliance with legal and regulatory requirements.

Question 2

A disadvantage of keeping paper records is that you need a display screen or printer to read the records.

Accepted Answer

The statement is false. Paper records can be read without the need for a display screen or printer as they are written or printed on physical paper.

Question 3

Which of the arrangements of records is correct for filing in a terminal-digit file?&#10;A) 297&#160;&#160;31&#160;&#160;150, 298&#160;&#160;34&#160;&#160;150, 297&#160;&#160;33&#160;&#160;152, 298&#160;&#160;34&#160;&#160;153, 296&#160;&#160;31&#160;&#160;154&#10;B) 296&#160;&#160;31&#160;&#160;154, 297&#160;&#160;31&#160;&#160;150, 297&#160;&#160;33&#160;&#160;152, 298&#160;&#160;34&#160;&#160;150, 298&#160;&#160;34&#160;&#160;153&#10;C) 297&#160;&#160;31&#160;&#160;150, 296&#160;&#160;31&#160;&#160;154, 297&#160;&#160;33&#160;&#160;152, 298&#160;&#160;34&#160;&#160;150, 298&#160;&#160;34&#160;&#160;153

Accepted Answer

The correct arrangement for filing in a terminal-digit file is to arrange the records in descending order of the last digit of the file number. In this case, the correct arrangement is 298 34 153, 298 34 150, 297 33 152, 297 31 150, 296 31 154.

Question 4

Using a family member's name, your birth date, or similar information that will be easy to remember is a good idea when choosing a password used to access a computer system.

Accepted Answer

Using easily guessable information as a password is not safe as it can be easily guessed by others. It is always recommended to use complex, unique passwords that are difficult to guess or crack.

Question 5

Records that are convenient to have but can be replaced are&#10;A) vital records&#10;B) important records&#10;C) useful records&#10;D) nonessential records

Accepted Answer

Useful records are those that are convenient to have but can be replaced without causing significant disruption or inconvenience. They are not critical to operations like vital records, nor do they carry the same level of importance as important records, and they are more significant than nonessential records, which might not be needed at all.

Question 6

In a geographic filing system, an index is used to find the geographic location of a person or an organization.

Accepted Answer

In a geographic filing system, an index is used to find the geographic location of a person or an organization.

Question 7

Magnetic media are reusable and contain information that is stored electronically.

Accepted Answer

Magnetic media, such as hard drives and magnetic tapes, can be rewritten over with new information and store data electronically.

Question 8

An office worker should not spend time sorting records before taking them to the file cabinets to be stored.

Accepted Answer

It is important for an office worker to sort records before storing them in the file cabinets so that they can be easily retrieved later on. This ensures that the files are organized and easily accessible.

Question 9

A disaster recovery plan should include steps for&#10;A) prevention, archiving, and recovery&#10;B) readiness, reaction, retention, and recovery&#10;C) prevention, readiness, reaction, and recovery&#10;D) none of the above

Accepted Answer

A disaster recovery plan should include steps for prevention, which involves mitigating the risk of disasters; readiness, which involves being prepared for a disaster and having a plan in place; reaction, which involves executing the plan when a disaster occurs; and recovery, which involves restoring normal operations after the disaster. Archiving and retention can be included in the plan, but they are not essential steps for disaster recovery.

Question 10

When indexing names for filing, each word in a business name is considered a separate filing unit.

Accepted Answer

When indexing names for filing, each word in a business name is considered a separate filing unit. For example, "ABC Company Inc." would be filed under "A" for "ABC", "C" for "Company", and "I" for "Inc." as each word is considered a separate unit for filing purposes.

Question 11

Charging out is the process of storing records in an orderly manner within an organized system.

Accepted Answer

The answer of Charging out is the process of storing...

Question 12

When indexing names for filing, numbers written in digits in business names are filed in ascending order before alphabetic letters or words.

Accepted Answer

The answer of When indexing names for filing, numbers written...

Question 13

Vital records are essential to the company and often are not replaceable.

Accepted Answer

The answer of Vital records are essential to the company...

Question 14

A subject filing system is a type of numeric file.

Accepted Answer

The answer of A subject filing system is a type...

Question 15

Records stored on optical media are readable simply by looking at the media.

Accepted Answer

The answer of Records stored on optical media are readable...

Question 16

A retention schedule contains procedures to be followed in the case of an event, such as a fire or flood, that results in the loss of records.

Accepted Answer

The answer of A retention schedule contains procedures to be...

Question 17

Removing records from the file and recording the pertinent information is called&#10;A) charging out records&#10;B) filing records&#10;C) digitizing records&#10;D) collecting records

Accepted Answer

The answer of Removing records from the file and recording...

Question 18

Which of these items is a cost factor in a records management system?&#10;A) equipment&#10;B) salaries for records management workers&#10;C) space for storage&#10;D) all the above

Accepted Answer

The answer of Which of these items is a cost...

Question 19

A guide is a container made of strong, durable paper that is used to hold papers in a file.

Accepted Answer

The answer of A guide is a container made of...

Question 20

Microfilm is a storage medium that contains small images of records on a roll or sheet of film.

Accepted Answer

The answer of Microfilm is a storage medium that contains...

Question 21

Which of the arrangements of records is correct for filing in an alphabetic name file?&#10;A) Orion Systems, Mr. Samuel Orion, The Orion-Sung Company, Dr. Samuel A. Orion&#10;B) Mr. Samuel Orion, Dr. Samuel A. Orion, The Orion-Sung Company, Orion Systems&#10;C) Dr. Samuel A. Orion, Mr. Samuel Orion, Orion Systems, The Orion-Sung Company

Accepted Answer

The answer of Which of the arrangements of records is...

Question 22

Records are arranged by date in a&#10;A) consecutive numeric file&#10;B) chronologic file&#10;C) terminal-digit numeric file&#10;D) geographic file

Accepted Answer

The answer of Records are arranged by date in a&#10;A)...

Question 23

In a numeric filing system, the document or file that lists the numbers already assigned to a name or subject is called&#10;A) an accession log&#10;B) a retention schedule&#10;C) a charge-out log&#10;D) a disposition file

Accepted Answer

The answer of In a numeric filing system, the document...

Question 24

In a numeric filing system&#10;A) a general folder is included behind each numeric guide&#10;B) records that do not have an individual numeric folder are filed in a separate alphabetic file&#10;C) an individual numeric folder is not created when enough records related to one name are collected&#10;D) both B and C

Accepted Answer

The answer of In a numeric filing system&#10;A) a general...

Question 25

Which of the arrangements of records is correct for filing in an alphabetic name file?&#10;A) Mary St. John's Bakery, Mary St. Johns, Long John's Treasure Chest Restaurant, Mr. Malik St. Johns&#10;B) Long John's Treasure Chest Restaurant, Mary St. John's Bakery, Mary St. Johns, Mr. Malik St. Johns&#10;C) Long John's Treasure Chest Restaurant, Mary St. John's Bakery, Mr. Malik St. Johns, Mary St. Johns

Accepted Answer

The answer of Which of the arrangements of records is...

Question 26

A disadvantage of storing records on microfilm is that&#10;A) microfilm takes up more space than paper records&#10;B) records are always in the same order&#10;C) records cannot be altered or updated&#10;D) even if stored properly, microfilm does not last very long

Accepted Answer

The answer of A disadvantage of storing records on microfilm...

Question 27

Electronic databases&#10;A) are useful but cannot be designed to meet the needs of a particular organization&#10;B) can search thousands of records in only a few seconds&#10;C) are often accessible to many employees via a computer network&#10;D) both B and C

Accepted Answer

The answer of Electronic databases&#10;A) are useful but cannot be...

Question 28

Which type of system for paper records is most appropriate for filing and retrieving entire folders?&#10;A) vertical file cabinets&#10;B) lateral file cabinets&#10;C) shelf files&#10;D) storage boxes

Accepted Answer

The answer of Which type of system for paper records...

Question 29

Articles of incorporation, deeds, copyrights, reports to shareholders, and mortgages are examples of&#10;A) vital records&#10;B) important records&#10;C) useful records&#10;D) nonessential records

Accepted Answer

The answer of Articles of incorporation, deeds, copyrights, reports to...

Question 30

Which statement is true when indexing a personal name?&#10;A) Initials in personal names are separate indexing units.&#10;B) Abbreviations of personal names are written out and filed under the complete name.&#10;C) Numeric suffixes in a personal name (II, III) are filed after alphabetic suffixes (Jr., Sr.)&#10;D) The surname (last name) is considered the last unit.

Accepted Answer

The answer of Which statement is true when indexing a...

Question 31

Match between columns&#10;                        Premises: A collection of records about a topic&#10;A collection of records about a topic&#10;A collection of records about a topic&#10;A collection of records about a topic&#10;A collection of records about a topic&#10;A collection of records about a topic&#10;A collection of records about a topic&#10;A collection of records about a topic&#10;A collection of records about a topic&#10;A collection of records about a topic&#10;A collection of records about a topic&#10;A collection of records about a topic&#10;A collection of records about a topic&#10;A collection of records about a topic&#10;The mental process of deciding how to identify a record for filing purposes&#10;The mental process of deciding how to identify a record for filing purposes&#10;The mental process of deciding how to identify a record for filing purposes&#10;The mental process of deciding how to identify a record for filing purposes&#10;The mental process of deciding how to identify a record for filing purposes&#10;The mental process of deciding how to identify a record for filing purposes&#10;The mental process of deciding how to identify a record for filing purposes&#10;The mental process of deciding how to identify a record for filing purposes&#10;The mental process of deciding how to identify a record for filing purposes&#10;The mental process of deciding how to identify a record for filing purposes&#10;The mental process of deciding how to identify a record for filing purposes&#10;The mental process of deciding how to identify a record for filing purposes&#10;The mental process of deciding how to identify a record for filing purposes&#10;The mental process of deciding how to identify a record for filing purposes&#10;Identifying details about a record or document&#10;Identifying details about a record or document&#10;Identifying details about a record or document&#10;Identifying details about a record or document&#10;Identifying details about a record or document&#10;Identifying details about a record or document&#10;Identifying details about a record or document&#10;Identifying details about a record or document&#10;Identifying details about a record or document&#10;Identifying details about a record or document&#10;Identifying details about a record or document&#10;Identifying details about a record or document&#10;Identifying details about a record or document&#10;Identifying details about a record or document&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A series of characters used to gain access to a system, program, or file&#10;A series of characters used to gain access to a system, program, or file&#10;A series of characters used to gain access to a system, program, or file&#10;A series of characters used to gain access to a system, program, or file&#10;A series of characters used to gain access to a system, program, or file&#10;A series of characters used to gain access to a system, program, or file&#10;A series of characters used to gain access to a system, program, or file&#10;A series of characters used to gain access to a system, program, or file&#10;A series of characters used to gain access to a system, program, or file&#10;A series of characters used to gain access to a system, program, or file&#10;A series of characters used to gain access to a system, program, or file&#10;A series of characters used to gain access to a system, program, or file&#10;A series of characters used to gain access to a system, program, or file&#10;A series of characters used to gain access to a system, program, or file&#10;A notation at one place to indicate a record in another place&#10;A notation at one place to indicate a record in another place&#10;A notation at one place to indicate a record in another place&#10;A notation at one place to indicate a record in another place&#10;A notation at one place to indicate a record in another place&#10;A notation at one place to indicate a record in another place&#10;A notation at one place to indicate a record in another place&#10;A notation at one place to indicate a record in another place&#10;A notation at one place to indicate a record in another place&#10;A notation at one place to indicate a record in another place&#10;A notation at one place to indicate a record in another place&#10;A notation at one place to indicate a record in another place&#10;A notation at one place to indicate a record in another place&#10;A notation at one place to indicate a record in another place&#10;A storage medium that contains small images of records on a roll or sheet of film&#10;A storage medium that contains small images of records on a roll or sheet of film&#10;A storage medium that contains small images of records on a roll or sheet of film&#10;A storage medium that contains small images of records on a roll or sheet of film&#10;A storage medium that contains small images of records on a roll or sheet of film&#10;A storage medium that contains small images of records on a roll or sheet of film&#10;A storage medium that contains small images of records on a roll or sheet of film&#10;A storage medium that contains small images of records on a roll or sheet of film&#10;A storage medium that contains small images of records on a roll or sheet of film&#10;A storage medium that contains small images of records on a roll or sheet of film&#10;A storage medium that contains small images of records on a roll or sheet of film&#10;A storage medium that contains small images of records on a roll or sheet of film&#10;A storage medium that contains small images of records on a roll or sheet of film&#10;A storage medium that contains small images of records on a roll or sheet of film&#10;The process of arranging records alphabetically or numerically before storing them&#10;The process of arranging records alphabetically or numerically before storing them&#10;The process of arranging records alphabetically or numerically before storing them&#10;The process of arranging records alphabetically or numerically before storing them&#10;The process of arranging records alphabetically or numerically before storing them&#10;The process of arranging records alphabetically or numerically before storing them&#10;The process of arranging records alphabetically or numerically before storing them&#10;The process of arranging records alphabetically or numerically before storing them&#10;The process of arranging records alphabetically or numerically before storing them&#10;The process of arranging records alphabetically or numerically before storing them&#10;The process of arranging records alphabetically or numerically before storing them&#10;The process of arranging records alphabetically or numerically before storing them&#10;The process of arranging records alphabetically or numerically before storing them&#10;The process of arranging records alphabetically or numerically before storing them&#10;A device that stores many optical disks and allows records to be retrieved quickly&#10;A device that stores many optical disks and allows records to be retrieved quickly&#10;A device that stores many optical disks and allows records to be retrieved quickly&#10;A device that stores many optical disks and allows records to be retrieved quickly&#10;A device that stores many optical disks and allows records to be retrieved quickly&#10;A device that stores many optical disks and allows records to be retrieved quickly&#10;A device that stores many optical disks and allows records to be retrieved quickly&#10;A device that stores many optical disks and allows records to be retrieved quickly&#10;A device that stores many optical disks and allows records to be retrieved quickly&#10;A device that stores many optical disks and allows records to be retrieved quickly&#10;A device that stores many optical disks and allows records to be retrieved quickly&#10;A device that stores many optical disks and allows records to be retrieved quickly&#10;A device that stores many optical disks and allows records to be retrieved quickly&#10;A device that stores many optical disks and allows records to be retrieved quickly&#10;Marking or writing the filing segment on a record&#10;Marking or writing the filing segment on a record&#10;Marking or writing the filing segment on a record&#10;Marking or writing the filing segment on a record&#10;Marking or writing the filing segment on a record&#10;Marking or writing the filing segment on a record&#10;Marking or writing the filing segment on a record&#10;Marking or writing the filing segment on a record&#10;Marking or writing the filing segment on a record&#10;Marking or writing the filing segment on a record&#10;Marking or writing the filing segment on a record&#10;Marking or writing the filing segment on a record&#10;Marking or writing the filing segment on a record&#10;Marking or writing the filing segment on a record&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A device coated with plastic on which digital data can be stored using a laser&#10;A storage area that is dedicated to organizing and preserving vital or historical records&#10;A storage area that is dedicated to organizing and preserving vital or historical records&#10;A storage area that is dedicated to organizing and preserving vital or historical records&#10;A storage area that is dedicated to organizing and preserving vital or historical records&#10;A storage area that is dedicated to organizing and preserving vital or historical records&#10;A storage area that is dedicated to organizing and preserving vital or historical records&#10;A storage area that is dedicated to organizing and preserving vital or historical records&#10;A storage area that is dedicated to organizing and preserving vital or historical records&#10;A storage area that is dedicated to organizing and preserving vital or historical records&#10;A storage area that is dedicated to organizing and preserving vital or historical records&#10;A storage area that is dedicated to organizing and preserving vital or historical records&#10;A storage area that is dedicated to organizing and preserving vital or historical records&#10;A storage area that is dedicated to organizing and preserving vital or historical records&#10;A storage area that is dedicated to organizing and preserving vital or historical records&#10;The complete location (drive, folders, and name) for a computer record&#10;The complete location (drive, folders, and name) for a computer record&#10;The complete location (drive, folders, and name) for a computer record&#10;The complete location (drive, folders, and name) for a computer record&#10;The complete location (drive, folders, and name) for a computer record&#10;The complete location (drive, folders, and name) for a computer record&#10;The complete location (drive, folders, and name) for a computer record&#10;The complete location (drive, folders, and name) for a computer record&#10;The complete location (drive, folders, and name) for a computer record&#10;The complete location (drive, folders, and name) for a computer record&#10;The complete location (drive, folders, and name) for a computer record&#10;The complete location (drive, folders, and name) for a computer record&#10;The complete location (drive, folders, and name) for a computer record&#10;The complete location (drive, folders, and name) for a computer record&#10;Stored information made or received by an organization that has continuing value&#10;Stored information made or received by an organization that has continuing value&#10;Stored information made or received by an organization that has continuing value&#10;Stored information made or received by an organization that has continuing value&#10;Stored information made or received by an organization that has continuing value&#10;Stored information made or received by an organization that has continuing value&#10;Stored information made or received by an organization that has continuing value&#10;Stored information made or received by an organization that has continuing value&#10;Stored information made or received by an organization that has continuing value&#10;Stored information made or received by an organization that has continuing value&#10;Stored information made or received by an organization that has continuing value&#10;Stored information made or received by an organization that has continuing value&#10;Stored information made or received by an organization that has continuing value&#10;Stored information made or received by an organization that has continuing value

Accepted Answer

The Answer of jukebox and archive and file path and is...

Question 32

A cross-reference sheet for a record contains the&#10;A) release mark for the record&#10;B) retention period for the record&#10;C) location of the record in the files&#10;D) both A and B

Accepted Answer

The answer of A cross-reference sheet for a record contains...

Question 33

The control of records from the creation or receipt to their final disposal is&#10;A) information processing&#10;B) records management&#10;C) alphabetic indexing&#10;D) archiving

Accepted Answer

The answer of The control of records from the creation...

Question 34

Which statement is true when indexing business names that contain numbers?&#10;A) Numbers spelled out (sixth) are filed alphabetically.&#10;B) Numbers written in digits (10) are spelled out and filed alphabetically.&#10;C) Arabic numbers (2, 3) are filed before Roman numerals (II, III)&#10;D) both A and C

Accepted Answer

The answer of Which statement is true when indexing business...

Question 35

When names are identical, filing order is determined by the addresses in which order?&#10;A) state or province names, city names, street names, and house or building numbers&#10;B) street names, house or building numbers, city names, and state or province names&#10;C) city names, state or province names, street names, and house or building numbers&#10;D) house or building numbers, street names, city names state or province names

Accepted Answer

The answer of When names are identical, filing order is...

Question 36

To protect online records from unauthorized access or damage, companies use&#10;A) data backup procedures&#10;B) password access procedures&#10;C) antivirus software&#10;D) all the above

Accepted Answer

The answer of To protect online records from unauthorized access...

Question 37

To prepare records for filing, you should complete these steps in this order:&#10;A) collect, index, code, inspect, cross-reference, and sort the records&#10;B) collect, inspect, index, code, cross-reference, and sort the records&#10;C) collect, sort, inspect, index, code, and cross-reference the records&#10;D) collect, cross-reference, index, code, sort, and inspect the records

Accepted Answer

The answer of To prepare records for filing, you should...

Deck 11: Records Management