Deck 14: Sharing Documents

Question 1

When the Track Changes feature is toggled on, formatting changes are indicated by balloons in the margin. ____________________

Answer 1

True

Question 2

The Next and Preceding buttons in the Comments group help you quickly navigate the comments in a document. ____________________

Answer 2

False

Question 3

Storing your document on a USB drive allows you to also share it with others via a link.

Answer 3

False

Question 4

When printing a document with markup, it will be reduced to fit on the page so that all comments appear.

Question 5

A(n) blog is a journal posted on a Web site for public viewing and comment. ____________________

Question 6

Text must be selected in order to comment in a document.

Question 7

Adding comments to a document allows reviewers to provide feedback without changing the content of the document.

Question 8

The Print option is located on the ____ tab.

A) REVIEW
B) PROOFING
C) HOME
D) FILE

Question 9

The Track Changes button is a toggle button.

Question 10

When the Track Changes feature is toggled on, all revision marks are displayed. ____________________

Question 11

If you forget the password of an encrypted document, the file can still be reopened.

Question 12

When you move text with Track Changes turned on, the text in its new location is shown in green font with a double-strikethrough.

Question 13

The print queue shows information about jobs that are waiting to print.

Question 14

Word allows you to upload your document to the Cloud and then create a link to share it with others.

Question 15

It is impossible to remove the Marked as Final status.

Question 16

The Document Inspector gives you the option to inspect headers for information.

Question 17

Encryption allows you to assign a password to a document.

Question 18

You can choose whether comments will be included when you print the document.

Question 19

A printed copy of a document is called a(n) soft copy. ____________________

Question 20

A read-only document allows others to only change misspelled words.

Question 21

Which of the following is NOT true about comments and revision marks?

A) When revisions are set to show inline, the comment reference numbers appear in brackets in the line of text.
B) Comments are automatically numbered sequentially.
C) When you move or copy text with a comment, the comment markup is pasted with the text.
D) All the choices are true.

Question 22

Which of the following is most likely the cause if nothing happens when you try to print a document?

A) Your document might be blocked by one or more documents waiting to be printed.
B) The margins are less than 0.5".
C) The copy is marked read-only.
D) The printer may be low on ink or toner.

Question 23

A preview of the print layout is displayed in _____.

A) the right pane
B) a new window
C) the left pane
D) the bottom pane

Question 24

Lucy and Margarita are collaborating on a document. Which of the following is NOT true about the edits in Lucy and Margarita's document?

A) Red font indicates moved content.
B) All of Lucy's edits will be in the same color.
C) Comments can appear anywhere in the document.
D) When the revisions are shown inline, there is no markup to indicate format changes.

Question 25

PDF stands for ____ Document Format.

A) Printable
B) Program
C) Portable
D) PowerPoint

Question 26

When a document is marked as final, all of the following are true EXCEPT: ____.

A) Editing is disabled.
B) Markup is still displayed.
C) Others can open and view the file.
D) When you share the document, others know they are viewing the final version.

Question 27

The ____ pane lists a summary of revisions in your document.

A) Reviewing
B) Track Changes
C) Proofing
D) Summary

Question 28

A(n) ____________________ is a note that the author or a reviewer adds to a document.

Question 29

Lucy and Margarita are collaborating on a document. Lucy opens the Reviewing pane to view Margarita's changes. Which of the following is NOT true about the Reviewing pane?

A) The Reviewing pane can be shown vertically or horizontally.
B) You cannot edit comments in the Reviewing pane.
C) At the top, a summary shows the number of revisions.
D) You can use the scroll bar to view additional comments.

Question 30

The accompanying figure shows an example of ____.

A) Backstage view
B) Print Preview
C) the Print dialog box
D) the print queue

Question 31

When enabled, the ____ setting prints all of the pages in one copy of the document before printing the next copy.

A) custom
B) collating
C) duplex
D) print queue

Question 32

Information such as the author of the document or the date the document was created is referred to as ____.

A) soft copies
B) hard copies
C) metadata
D) docudata

Question 33

Which of the following is NOT true about protecting documents?

A) To create a strong password, use a combination of text, numbers, and symbols.
B) Passwords are case sensitive.
C) Passwords should be at least four characters in length.
D) You can create a second password that enables users to edit and save changes to an encrypted document.

Question 34

Which of the following is NOT true about revision marks in a document?

A) Position the mouse pointer over inserted text to display a ScreenTip that shows a user name, date, and time.
B) The Track Changes button can be added to the status bar.
C) Revised text is flagged by a wavy line.
D) The Track Changes feature is on when the button has a background highlight.

Question 35

Which of the following is NOT true about printing a document?

A) When you click the Print button in Backstage view, the content in the active window is sent directly to the printer.
B) You can specify the number of copies and range of pages to print.
C) Most print options vary widely for different applications.
D) The print settings are displayed in Backstage view.

Question 36

The revision marks and annotations that appear in a document are referred to as ____________________.

Question 37

Which of the following is NOT true about showing and hiding markup?

A) You can choose to show only the edits from a specific reviewer.
B) There is a limit of eight reviewers per document.
C) You can hide the entire markup.
D) Word assigns different colors for reviewers.

Question 38

When a document is Marked as Final, it becomes a(n) ____________________ document.

Question 39

Ken is helping Mary troubleshoot her printer problems. Mary tells Ken that she wants to cancel a pending print job. Ken tells her to open the _____.

A) Print Preview pane
B) print queue
C) Duplex Printing module
D) Print Properties window

Question 40

Ken is helping Mary troubleshoot her printer problems. Mary wants to stop the document from being printed but leave it in the print queue. Ken tells her to use the ____ command.

A) Resume
B) Restart
C) Pause
D) Cancel

Question 42

What is encryption and what does it do to the document? What happens if you forget the password? How do you permit others to edit and save changes? How many characters should a password be at minimum, and what should a password include? What does case sensitive mean, and how is it applied to passwords?

Question 43

A(n) ____________________ copy is a digital copy of data, such as a file viewed on a computer's display.

Question 44

The __________ displays a list of pending print jobs.