Deck 1: Access 1: Getting Started With Access

Question 1

The navigation buttons on a datasheet display the total number of fields in the datasheet.

Answer 1

False

Question 2

An Access database is limited to a size of 1 gigabyte.

Answer 2

False

Question 3

"Focus" refers to which data you would edit if you started typing.

Answer 3

True

Question 4

Tables, queries, and forms are examples of Access ____.

A) entities
B) objects
C) values
D) controls

Question 5

Which of the following is NOT available to you as you start Access?

A) opening an existing database
B) recalibrating an existing database
C) creating a new database from a template
D) creating a new blank database

Question 6

A subdatasheet shows the records on the "many" side of a one-to-many relationship.

Question 7

Microsoft Access 2016 can best be described as ____ software.

A) spreadsheet
B) presentation
C) database
D) systems

Question 8

Field properties change depending on the data type of the field.

Question 9

More than one person can enter, update, and analyze data in an Access database at the same time.

Question 10

The linking field on the "many" side of a one-to-many relationship is called the foreign key field.

Question 11

If a number has already been incremented beyond 1 for a first record in a field of the AutoNumber data type, the AutoNumber data type can no longer work as intended.

Question 12

Press [Esc] once to undo a change to the current field.

Question 13

No two records can have the same value in the primary key field.

Question 14

Values in an AutoNumber field are automatically created by Access.

Question 15

Pressing [Ctrl][;] will insert the current date in a Date field.

Question 16

The [F2] key switches between Edit and Navigation modes.

Question 17

A primary key field uniquely identifies each record.

Question 18

Tables contain all of the data in the database.

Question 19

Which is NOT true about Access?

A) It can be used to create forms
B) It relates lists of information in a relational database.
C) Reporting is limited to 20 saved reports.
D) Multiple users can simultaneously enter and update data within Access.

Question 20

Access databases cannot be password protected.​

Question 21

A specific category of data such as a customer's name, city, state, or phone number is called a(n) ____.

A) object
B) record
C) field
D) table

Question 22

Which keystroke combination moves focus to the last field of the last record?

A) [Alt][Ctrl][Up Arrow]
B) [Ctrl][Up Arrow]
C) [Ctrl][End]
D) [Ctrl][Page Up]

Question 23

____ View provides the most options for defining fields.

A) Table Design
B) Table Creation
C) Field Definition
D) Definition

Question 24

Which two properties are required for every field?

A) Field Name and Data Type
B) Field Name and Field Size
C) Data Type and Format
D) Field Size and Format

Question 25

Which data type is used for sequential integers controlled by Access?

A) Hyperlink
B) Web
C) Lookup Wizard
D) AutoNumber

Question 26

If the Navigation Pane is not open, click the _____ to open it and view the database objects.​

A) ​View Button
B) ​Open/Close Navigation Button
C) ​View Database Objects Button
D) ​Shutter Bar Open/Close Button

Question 27

Which of the following is NOT a data type?

A) Number
B) Formula
C) Date/Time
D) Short Text

Question 28

____ integrity refers to a set of Access rules that govern data entry and helps to ensure data accuracy.

A) Hierarchical
B) Network
C) Schematic
D) Referential

Question 29

Which is NOT a feature of Access reports?

A) headers
B) footers
C) calculations on groups of records
D) easy-to-use data entry screen

Question 30

Each object in an Access database application displays at the left side of the Access window in the ____.

A) Pinned space
B) Navigation Pane
C) Objects Bar
D) Objects Tab

Question 31

Which Access object contains all of the raw data within the database?

A) query
B) form
C) table
D) module

Question 32

Which Access object provides an easy-to-use data entry screen?

A) macro
B) form
C) table
D) module

Question 33

Which data type links files created in other programs such as pictures or documents?

A) Lookup
B) Attachment
C) Yes/No
D) Link Wizard

Question 34

Which shortcut key moves focus to the previous field of the current record?

A) [Home]
B) [Shift][Tab]
C) [Up Arrow]
D) [F5]

Question 35

A group of related fields, such as all the demographic information for one customer, is called a(n) ____.

A) record
B) table
C) database
D) object

Question 36

Which shortcut key moves focus to the first field of the current record?

A) [Home]
B) [End]
C) [F4]
D) [F5]

Question 37

Which data type stores only one of two values?

A) Attachment
B) Hyperlink
C) Yes/No
D) Null

Question 38

Which data type stores Web addresses?

A) Lookup Wizard
B) Hyperlink
C) URL
D) HTML

Question 39

In Navigation mode, press [Tab] or ____ to move to the next field within the same record.

A) [End]
B) [Page Down]
C) [Down Arrow]
D) [Enter]

Question 40

In a datasheet, which mode assumes that you are trying to change the value of a particular field?

A) Edit mode
B) Navigation mode
C) Update mode
D) Form mode

Question 41

A(n) foreign key field is always on the "one" side of a one-to-many relationship between two tables. _________________________

Question 42

A(n) ____________________ key field contains unique data for each record.

Question 43

A(n) ____________________ field automatically assigns a new number each time you add a record.

Question 44

To review a printout of a table before printing, on the ____ tab, click Print, and then click Print Preview.

A) File
B) View
C) Preview
D) Report

Question 45

What are the advantages of using Access for database management?

Question 46

A(n) ____________________ object allows a user to select a subset of data from one or more tables.

Question 47

Which editing keystroke deletes one character to the right of the insertion point?

A) [Backspace]
B) [Delete]
C) [F2]
D) [F7]

Question 48

A(n) ____________________ relationship describes when a record from one table is related to several records in another table.

Question 49

Characteristics, such as Field Name and Data Type, are ____________________  that define a field.​

Question 50

The navigation buttons are found at the top of the datasheet. _________________________

Question 51

The ____________________ refers to which data you would edit if you started typing.

Question 52

Which of the following keys will help you delete unwanted data in Edit mode?

A) [Insert]
B) [Home]
C) [Ctrl]
D) [Backspace]

Question 53

In Access, data entry screens are called forms . _________________________

Question 54

A(n) ____________________ is a fundamental building block of a relational database because this object stores all of the data.

Question 55

____________________ View is a spreadsheet-like view of the data in a table.

Question 56

If you use ____________________ View to design your table before starting the data entry process, you will probably avoid some common data entry errors.

Question 57

The Database window displays the tables, queries, forms, and reports. Describe what these four objects represent.

Question 58

A(n) ____________________ object provides an easy-to-use data entry screen.

Question 59

Relational ____________________ software is used to manage data that can be organized into lists, such as information about customers, products, vendors, employees, projects, or sales.

Question 60

While editing a record, pressing [Esc] a second time ____.

A) deletes the current field
B) deletes the current datasheet
C) removes all data from the current record
D) removes all changes made to the record you are currently editing

Question 64

Critical Thinking Questions Case 1-1 Hannah wants to create a record keeping system to track the inventory needed to efficiently run her lawn and landscape business, such as spare parts, gas cans, string trimmers, etc. Her crew manager will also be using the system. Hannah is considering whether to use Excel or Access. Which one of the following is NOT a benefit of using Access?
A. More data storage
B. Multiuser capability
C. Easier setup
D. Additional reporting features

Question 66

You can use the Calendar Box to enter dates in a Date/Time field. _________________________

Question 67

If Access assumes that you are attempting to make changes to a field value, you are in Navigation mode. _________________________

Question 68

Critical Thinking Questions Case 1-2 Lauren wants to create an Access database of the musical instruments she owns. Lauren has written a paragraph describing the use for each inventory item. Which data type should she use to define the field that will store this information?
A. Paragraph
B. Comment
C. Long Text
D. System

Question 69

To adjust the column width in a datasheet to accommodate the widest entry in a field, right-click the column separator. _________________________

Question 72

Critical Thinking Questions Case 1-2 Lauren wants to create an Access database of the musical instruments she owns. A Purchase Price field should be which data type?
A. Text
B. Number
C. Monetary
D. Currency

Question 74

In Access, two users can edit the same record at the same time. ____________________​