Deck 14: Sharing Documents

Question 1

You cannot print comments.

Answer 1

False

Question 2

The Track Changes button is a toggle button.

Answer 2

True

Question 3

The development of a document may involve multiple team members.

Answer 3

True

Question 4

To quickly open the print queue during the print process, double-click the printer icon in the tray on the right side of the task bar.

Question 5

Others can open, view, and make changes to a read-only document.

Question 6

If you want to make all the changes the reviewers suggest, click the ____ button.

A) Next Change
B) Accept and Move to Next
C) Accept All Changes in Document
D) Reject and Move to Next

Question 7

A document workspace allows you to publish the document at the Web site and keep the local document on your computer synchronized with the changes and updates.

Question 8

A computer must be properly configured to output or receive and open documents as a PDF, XPS, fax, e-mail attachment or Web page.

Question 9

To show comments and revisions at the left side of the document, click ____.

A) Reviewing Pane button arrow in the Tracking group, and then click Reviewing Pane Horizontal
B) Show Markup in the Tracking group, and the click Comments
C) Track Changes button in the Tracking group, and then click Change Tracking Options
D) Reviewing Pane button arrow in the Tracking group, and then click Reviewing Pane Vertical

Question 10

The Track Changes button is located on the ____ tab.

A) Tracking
B) Review
C) View
D) Home

Question 11

The initials at the beginning of a comment indicate ____.

A) the type of comment
B) the number of the comment
C) the author of the comment
D) the date of the comment

Question 12

To see what the final document will look like, you can hide all of the markup.

Question 13

A hard copy of a file can be shared via an e-mail attachment.

Question 14

The XML Paper Specification (XPS) format was created by Adobe Systems.

Question 15

If you do not want to make a change suggested by a reviewer, click the ____ button.

A) Next Change
B) Previous
C) Accept and Move to Next
D) Reject and Move to Next

Question 16

After the document is finalized, you can prepare a soft copy--a printed copy--of the document to share the information.

Question 17

When tracking changes, you can easily identify reviewers by their initials in the ScreenTips .

Question 18

If you forget a password on a Word document, your teacher can retrieve it for you.

Question 19

You can use the print queue to cancel print jobs.

Question 20

There is no limit on the number of reviewers for a document.

Question 21

Case 14-1 Christopher has seen two students in his computer class accessing some school computer files that should be confidential. He wants to submit an anonymous letter to the lab instructor to let him know what is going on. Christopher wants to save the document in a format that can be read, but not edited. Which format should he use?

A) HTML
B) Read-only
C) PDF
D) XPS

Question 22

How can you tell if the Track Changes feature is on?

A) The button flashes
B) The button is green
C) The button is blue
D) The button is orange

Question 23

It is recommended that passwords include ____.

A) text only
B) numbers only
C) a combination of text and numbers
D) a combination of text, numbers, and symbols

Question 24

____ is the speed of data transfer.

A) Service
B) Bandwidth
C) Encryption
D) Synchronization

Question 25

Word will assign a different color for each of the first ____ reviewers.

A) three
B) four
C) six
D) eight

Question 26

Which command on the Office Button menu contains the Document Inspector?

A) Prepare
B) Publish
C) Send
D) Print

Question 27

The option to distribute a document to a document management server is located in the ____ command on the Office Button menu.

A) Prepare
B) Send
C) Publish
D) Save

Question 28

Case 14-2 Elaine works at a law firm and is currently working with very sensitive data for a client named Jane Maxwell. She wants to make sure the data remains secure and confidential. Elaine wants to create a password for the document. Which is the better choice?

A) Maxwelldata
B) Maxwell123
C) Max23Well57*El
D) MaxwellElaine

Question 29

To remove the restriction from a document, click the ____ button at the bottom of the Restrict Formatting and Editing task pane.

A) No changes (Read only)
B) Yes, Start Enforcing Protection
C) Close
D) Stop Protection

Question 30

____ document formats are designed to preserve the visual appearance and layout of each page, and they enable fast viewing and printing.

A) Read-only
B) XPS
C) PDF
D) Both XPS and PDF

Question 31

Which of the following is considered unethical behavior?

A) Respecting the property of others
B) Sharing passwords with those who are not authorized to access the files
C) Viewing and editing files which you are authorized to access
D) Following procedures to keep information secure

Question 32

____ is printing on both sides of the page.

A) Grayscale printing
B) Scaling
C) Duplex printing
D) Collating

Question 33

The ____ shows information about documents that are waiting to print.

A) print queue
B) print properties
C) print quality
D) status bar

Question 34

A ____________________ is a note that the author or a reviewer adds to the document.

Question 35

FIGURE 14-2 Which button on the Review tab opens the task pane in Figure 14-2 above?

A) Track Changes
B) Reviewing Pane
C) Protect Document
D) New Comment

Question 36

Case 14-2 Elaine works at a law firm and is currently working with very sensitive data for a client named Jane Maxwell. She wants to make sure the data remains secure and confidential. Which is the most secure option for controlling sensitive information?

A) Saving it as read-only
B) Encryption
C) Restricting editing
D) Removing metadata

Question 37

Adding ____ is a useful feature which allows reviewers to provide feedback and express opinions without changing the content of the document.

A) underlines
B) colors
C) comments
D) markup

Question 38

Case 14-1 Christopher has seen two students in his computer class accessing some school computer files that should be confidential. He wants to submit an anonymous letter to the lab instructor to let him know what is going on. Which feature can Christopher use to find and remove data such as personal information and hidden text?

A) Restrict Formatting and Editing task pane
B) Document Properties dialog box
C) Document Information Panel
D) Document Inspector

Question 39

FIGURE 14-1 Which commands open the dialog box in Figure 14-1 above?

A) Track Changes button arrow, Change User Name
B) Track Changes button arrow, Change Tracking Options
C) Show Markup button arrow, Reviewers
D) Insert Comment button

Question 40

The ____ appears at the top of the document window and shows information about the author, title, subject matter, and keywords.

A) Restrict Formatting and Editing task pane
B) Reviewing Pane
C) Print Queue
D) Document Information Panel

Question 42

Another time-saving print option is to ____________________, which automatically arranges the pages in the proper order when you print several copies of a multi-page document.

Question 43

Invisible data such as the author of the document or the date the document was created is referred to as ____________________.

Question 44

Before computers and Microsoft Word's Track Changes feature, adding comments and suggesting revisions was done on hard copies of documents with a colored pen. List as many pros and cons of the Track Changes feature as you can.

Question 45

A ____________________ copy is a digital copy of data.

Question 46

When Word encrypts a file, a ____________________ is assigned.