Deck 4: Finalizing a Document

Question 1

To be accessible to Web browsers, your document can be saved in any available format.

Answer 1

False

Question 2

A bitmap graphic is referred to in Word as a(n) drawing .

Answer 2

False

Question 3

If you are using footers, you can set the bottom margins as small as possible.

Answer 3

False

Question 4

A merge block may contain multiple lines of data.

Question 5

You can encrypt a document so that it can be opened only by using a valid password.

Question 6

You can use the Document tab in the Page Setup dialog box to set the paper size and control how paper feeds into your printer.

Question 7

Select Landscape orientation to print the page sideways.

Question 8

The Portable Document Format was created by Microsoft .

Question 9

To see how the document will look when viewed in a Web browser, locate the file with File Explorer, then click the file to open it in a Web browser.

Question 10

You can create vector drawings by combining several shapes within a rectangular area called a(n) drawing area .

Question 11

In Draft view, a page break is shown as a horizontal dashed line.

Question 12

Software for creating PDFs is included with the Mac OS X operating system.

Question 13

To accept all changes in a document, click the arrow on the Accept button in the Tracking group, then click Accept All Changes.

Question 14

You can use only vector graphics to enhance documents created with Microsoft Word.

Question 15

Headers and footers typically contain information such as the title of the document, the date, the name of the author, and the current page number.

Question 16

Protective software and hardware can inadvertently block innocent files.

Question 17

For most applications, you'll typically first save your document normally as a Word TXT file.

Question 18

To choose a theme for your document, you should click Themes in the INSERT tab.

Question 19

A Word document can be converted into HTML without losing any aspect of the original document.

Question 20

The VIEW tab includes tools for inserting comments and tracking changes.

Question 21

To change margins, click the _____ tab, then click the Margins button.

A) DESIGN
B) INSERT
C) PAGE LAYOUT
D) VIEW

Question 22

Refering to the accompanying figure, which of the following sequences is correct for performing a mail merge?

A) A B C D E
B) B D E C A
C) B C D E A
D) B D E A C

Question 23

All of the following are extensions for a bitmap graphic file, except _____.

A) . P n g
B) . B m p
C) . J p g
D) .img

Question 24

If you want to include text such as "Page 6" in your header or footer, you should click one of the following buttons, then select the desired format.

A)
B)
C)
D)

Question 25

Headers and footers are displayed _____.

A) in Print Layout view
B) on the Print window
C) on printed pages
D) all of the above

Question 26

The location where a data item is to be inserted is called the _____.

A) merge field
B) merge block
C) text field
D) text window

Question 27

To copy an image, _____ the picture, then use the Copy and Paste options from the shortcut menu.

A) right-click
B) left-click
C) double-click
D) drag and click

Question 28

You can use layers to make shapes appear to be stacked on top of one another. To move a shape from one layer to another, use options from the _____ group.

A) Arrange
B) Reorder
C) Layers
D) Styles

Question 29

To insert the current date and time, click the Date & Time button in the _____ group, select the desired format from the Date and Time dialog box, then click OK.

A) Insert
B) Position
C) Header & Footer
D) Footer

Question 30

Use _____ when parts of a document require different page-based format settings.

A) blocks
B) sections
C) paragraphs
D) pages

Question 31

Paragraph formatting options - such as line spacing, font, size, and bullets - are typically applied to _____.

A) selected text
B) sections
C) blocks
D) pages

Question 32

Vector graphic files may have an extension _____.

A) .j pg
B) .tiff
C) .wmf
D) . B m p

Question 33

You can adjust the brightness, contrast, and color of a picture by selecting the graphic and choosing an option from the _____ button in the Adjust group.

A) Fix Photo
B) Corrections
C) Adjustments
D) Enhancements

Question 34

In a Word document, the default margins are _____.

A) 1.5"
B) 1"
C) 0.75"
D) 0.5"

Question 35

A section break is displayed as a _____ line in Draft view.

A) dotted
B) double-dashed
C) double dotted
D) dashed

Question 36

Refering to the accompanying figure, which of the following contains the Letters option?

A) A
B) B
C) C
D) E

Question 37

Merge fields are enclosed in _____ to show that they will not be printed in the final document.

A) pound symbols
B) curly brackets
C) angle brackets
D) square brackets

Question 38

You can use _____ types of graphics to enhance documents created with Microsoft Word.

A) one
B) three
C) two
D) many

Question 39

If you want to post your document on the Internet as a Web page, your document must be saved as a(n) _____ file.

A) .html
B) .doc
C) .txt
D) .pdf

Question 40

To insert a bitmap graphic into a document, click the INSERT tab, then click Picture from the _____ group. Use the Insert Picture dialog box to navigate to the folder that contains the picture you want to insert, and then click Insert.

A) Photos
B) Images
C) Illustrations
D) Bitmap

Question 41

Which of the following FILE tab options can be used to attach a document to an e-mail message?

A) Mail Message
B) Send Using E-mail
C) Share
D) Send as Attachment

Question 42

What is the name of a predefined set of coordinated styles, colors, and text options designed to be applied to an existing document?

A) template
B) document theme
C) document style
D) document format

Question 43

PDF was created by _____.

A) Microsoft
B) Google
C) Apple
D) Adobe Systems

Question 44

PDF stands for _____.

A) Portable Data Format
B) Portable Document Format
C) Portable Document File
D) Portable Data File

Question 45

To save a document as a Web page, you should click the FILE tab, click Save As, specify the drive, folder, and the file name, then select _____ from the Save as type list, and, finally click the Save button.

A) Internet Page
B) HTML
C) Web Page
D) Web File

Question 46

Refering to the accompanying figure, which of the following callouts points to the text added by a reviewer?

A) E
B) G
C) F
D) D

Question 47

You can protect your documents from unauthorized access using _____.

A) encryption
B) formatting restrictions
C) editing restrictions
D) all of the above

Question 48

Refering to the accompanying figure, which of the following callouts points to the comment?

A) D
B) G
C) F
D) E

Question 49

If you are certain the recipient has Word 2007, 2010, or 2013, use the _____ file format on the FTP site.

A) TXT
B) DOCX
C) DOC
D) PDF

Question 50

Refering to the accompanying figure, which of the following callouts points to the button that turns tracking on or off?

A) A
B) B
C) C
D) D

Question 51

PDF is sometimes referred to as a _____ format because once a document has been converted to a PDF, it cannot be edited.

A) fixed-layout
B) flexible-layout
C) template
D) fixed

Question 52

Refering to the accompanying figure, which of the following callouts points to the group of tools used to accept or reject changes?

A) A
B) B
C) C
D) D

Question 53

E-mail attachments with the extension _____ are especially vulnerable to being blocked.

A) .doc
B) .exe
C) .txt
D) .j p g

Question 54

You can reduce the size of electronic documents when transferring them over the Internet by using a process called _____.

A) zipping
B) shrinking
C) contracting
D) diminishing

Question 55

Which of the following features performs tasks such as replacing fractions or formatting Internet addresses as hyperlinks?

A) AutoFormat
B) AutoCorrection
C) AutoOption
D) TextCorrection

Question 56

Which of the following file formats is similar to PDF, but is not so popular?

A) XML
B) XPS
C) DOC
D) XPL

Question 57

If you are not certain that your e-mail recipient has Word 2007, 2010, or 2013, use _____ file format.

A) the PDF
B) the DOCX
C) the DOC
D) either the DOC or the PDF

Question 58

The Border button and the Shading button are located in the _____ group on the HOME tab.

A) Editing
B) Illustrations
C) Paragraph
D) Preview

Question 59

Which of the following features makes it easy to replicate formats from one text selection to another?

A) AutoFormat
B) Format Painter
C) Format Copy
D) Format Correction

Question 60

The _____ feature maintains all deleted, changed, and inserted text for a document.

A) Comments
B) Changes
C) Track Changes
D) Tracking

Question 61

Borders and shading allow you to emphasize certain sections of text or parts of a table. Please describe borders and shading and how you would go about adding them to a section of your document.

Question 62

Please define Format Painter. How can you use Format Painter to copy a format to one location? How can you use Format Painter to copy a format to several locations?

Question 63

You can use the ____________________ tool to create your own simple vector graphics within a document.

Question 64

Margin settings typically apply to an entire document and are changed using the Page Setup group on the ____________________ tab.

Question 65

The ____________________ feature maintains all deleted, changed, and inserted text for a document.

Question 66

The ____________________ list contains information that will be merged into the starting document and sent to multiple companies.

Question 67

Case-Based Critical Thinking Questions Case 4-1 Kyra needs to send a letter with an important announcement to all 500 of her clients. She decides to use mail merge. Choose the best answer to complete the steps. Kyra wants to produce envelopes with her mailing. She should click the Envelopes option from the Create group and select formatting options _____.

A) in the dialog box that opens
B) by using the Envelope Format Wizard
C) either a. or b.
D) neither a. nor b.

Question 68

A(n) ____________________ allows you to create multiple documents from a starting document and a data source.

Question 69

A(n) ____________________ break is displayed as a double dotted line in Draft view.

Question 70

Documents saved as ____________________ pages are displayed as a single long page - sort of like a papyrus scroll.

Question 71

The ____________________ option is useful for creating blogs.

Question 72

The ____________________ Document Format has become a universal standard for exchanging documents, spreadsheets, and other types of data files.

Question 73

A(n) ____________________ is a line or graphic drawn around a page or section of text or parts of a table.

Question 74

Case-Based Critical Thinking Questions Case 4-1 Kyra needs to send a letter with an important announcement to all 500 of her clients. She decides to use mail merge. Choose the best answer to complete the steps. Kyra clicks Start Mail Merge, and then clicks _____, since her final document is a letter.

A) Documents
B) Letters
C) Memos
D) Templates

Question 75

Case-Based Critical Thinking Questions Case 4-1 Kyra needs to send a letter with an important announcement to all 500 of her clients. She decides to use mail merge. Choose the best answer to complete the steps. In order to select recipients, Kyra chooses Use Existing List which is located in the _____ group of the MAILING tab.

A) Start Mail Merge
B) Select Recipients
C) Write & Insert Fields
D) Choose Recipients