Deck 9: Analyzing Data With Reports

Question 1

Changing your view of a document does not affect the file in any way.

Answer 1

True

Question 2

You can get help in the form of a(n) Help file by pointing to almost any icon in the program window.

Answer 2

False

Question 3

Clicking the Save command will allow you to duplicate a document with a different name.

Answer 3

False

Question 4

Access and PowerPoint are not included in all configurations of Microsoft Office 2013.

Question 5

You use different Office apps to accomplish specific tasks, such a creating a newsletter or producing a sales presentation, yet all the programs have a similar ____.

A) look and feel
B) size
C) file extension
D) file name

Question 6

Office documents are compatible with one another, meaning that you can easily integrate an Excel chart into a PowerPoint slide, for example.

Question 7

____ is best for managing quantitative data.

A) Word
B) Access
C) PowerPoint
D) Excel

Question 8

Closing a file closes all the open files in a program as well as the program itself.

Question 9

The first step in using an Office program is to launch it.

Question 10

All Office programs include the capability to incorporate feedback-called online collaboration-across the Internet or a company network.

Question 11

____ are predesigned combinations of color and formatting attributes you can apply to a document.

A) Palettes
B) Themes
C) Templates
D) Styles

Question 12

The title bar in every Office program includes tabs specific to the program, but all programs include a FILE tab and HOME tab on the left.

Question 13

The Print Screen tool is a separate program in Windows 8 designed to capture whole screens or portions of screens.

Question 14

In Word, Excel, and PowerPoint, the interface can be modified to automatically open a blank document, workbook, or presentation.

Question 15

Microsoft Office 2013 features a common, command-line user interface, so you can get up to speed faster and use advanced features with greater ease.

Question 16

If there is a power outage while you are working on Office, each Office program has a built-in recovery feature that allows you to open and save files that were open at the time of the interruption.

Question 17

You can enable touch mode using the Quick Access toolbar.

Question 18

The apps in Office are bundled together in a group called a(n) ____.

A) collection
B) bundle
C) interface
D) suite

Question 19

If you try to close a file or exit a program, Office will not remind you if your document contains unsaved changes.

Question 20

The subscription service for Microsoft Office 2013 is called Microsoft ____.

A) Office 365
B) Cloud Office
C) Office Online
D) All Apps

Question 21

You can switch between open Office apps by clicking the desired program or document button on the taskbar or by using the [Alt][____] keyboard shortcut combination.

A) Ctrl
B) Shift
C) Tab
D) Delete

Question 22

The Home Premium Edition of Microsoft Office's subscription service allows households to install Office on up to ____ devices.

A) three
B) four
C) five
D) There is no limit.

Question 23

When working in an Office program, one of the first things you need to do is to create and save a ____.

A) file
B) document
C) program
D) record

Question 24

The navigation bar on the left side of ____ view contains commands to perform actions common to most Office programs.

A) Backstage
B) Search
C) Manager
D) Office

Question 25

In an open Word document, the ____ indicates where the next typed text will appear.

A) insertion point
B) tab
C) status bar
D) mouse

Question 26

When you save the document shown in the accompanying figure for the first time, the ____ dialog box opens.

A) Open
B) Close
C) Page Setup
D) Save As

Question 27

A file created in ____ is called a database and has an .accdb extension.

A) Access
B) Outlook
C) Groove
D) Communicator

Question 28

In the accompanying figure, item 3 points to the ____.

A) Aspect theme
B) Dialog Box Launcher
C) Mouse pointer
D) Ribbon

Question 29

A(n) ____ is a file containing professionally designed content that you can easily replace with your own.

A) wizard
B) matrix
C) clipboard
D) template

Question 30

The maximum number of items that can be stored on the Office Clipboard is ____.

A) 12
B) 14
C) 16
D) 24

Question 31

Zooming in, or choosing a higher zoom ____, makes a document appear bigger on screen, but less of it fits on the screen at once.

A) aspect
B) amount
C) size
D) percentage

Question 32

A file created in ____ is called a document and has a .docx extension.

A) Word
B) Excel
C) Publisher
D) PowerPoint

Question 33

In the accompanying figure, item 1 points to the ____ button.

A) Save
B) Close
C) New
D) Open

Question 34

If you accidentally click a theme in the Theme gallery, click the ____ button on the Quick Access toolbar.

A) Redo
B) Restore
C) Undo
D) No theme

Question 35

The accompanying figure is an example of a ____.

A) document
B) spreadsheet
C) database
D) presentation

Question 36

In the accompanying figure, item 6 indicates the ____.

A) template
B) frame
C) document window
D) preview

Question 37

Backstage View opens when you click the ____ tab in any Office program.

A) FILE
B) OPTIONS
C) BACKSTAGE
D) TOOLS

Question 38

Commands in an Office app window are organized into ____.

A) ribbons
B) tabs
C) sets
D) lists

Question 39

If you wanted to edit a design in a PowerPoint slide display, you would use the options pointed to by item ____ shown in the accompanying figure.

A) 3
B) 4
C) 5
D) 6

Question 40

Once you have saved the document shown in the accompanying figure for the first time, clicking the ____ button saves changes without opening up a dialog box.

A) New
B) Save
C) Print
D) Close

Question 41

A ____ is a digital image of your screen.

A) file
B) mirror
C) screen capture
D) window

Question 42

Using Microsoft ____________________ 2013, it's easy to create powerful presentations complete with graphics, transitions, and even a soundtrack.

Question 43

When you open a file created in an earlier version of Office, "____ Mode" appears in the title bar, letting you know the file was created in an earlier, but usable version of the program.

A) Compatibility
B) Backward
C) Prior
D) Legacy

Question 44

In Word, the ____ presents the most accurate view of how your document will look when printed, displaying the entire page on screen at once.

A) Web Layout
B) Print Layout
C) Outline view
D) preview pane in Backstage view

Question 45

At the top of every Office program window is a(n) _________________ ___ bar, which displays the document and program name.

Question 46

In the accompanying figure, the circled item is the ____.

A) cursor
B) insertion point
C) Signal bar
D) Word counter

Question 47

When you make a digital image of your screen, Windows saves it in a temporary storage area called the ____________________.

Question 48

To create a screen capture, press [____].

A) Page Up
B) Alt
C) PrtScn
D) Insert

Question 49

To view the preview pane, click the ____ tab, and click Print on the navigation bar.

A) HOME
B) FILE
C) INSERT
D) PAGE LAYOUT

Question 50

Explain how to customize the Quick Access toolbar.

Question 51

By saving an existing Office file with the ____ command, you create a duplicate that you can modify, while the original file remains intact.

A) New
B) Rename
C) Duplicate
D) Save As

Question 52

In Excel, you enter data in ____, which are formed by the intersection of a row and a column.

A) columns
B) cells
C) vectors
D) rows

Question 53

Clicking Open as Copy creates a copy of an Office file already saved and named with the word "____" in the title.

A) Read-Only
B) Copy
C) Saved As
D) Protected

Question 54

Discuss saving files to SkyDrive, and include definitions of the terms online collaboration and cloud computing in your response.

Question 55

Describe how to end a work session in Office.

Question 56

What is the purpose of the Office Clipboard and how do you use it?

Question 57

You can get comprehensive help at any time by pressing [____] in an Office app.

A) Help
B) Esc
C) Ctrl
D) F1

Question 58

Microsoft Office 2013 is a group of software ____________________ designed to help you create documents, collaborate with co-workers, and track and analyze information.

Question 59

As a general rule, new software versions are backward-____________________, meaning that documents saved by an older version can be read by newer software.

Question 60

How can you use shortcut keys to move between Office programs?

Question 61

Critical Thinking Questions Case 1-1 You have casually used programs within the Microsoft Office suite for several years, but for Office 2012 you decide to take an online tutorial to really master the applications. Which Office screen element displays commands you are likely to need for current tasks?

A) Backstage view
B) dialog box launcher
C) document manager
D) Ribbon

Question 63

Critical Thinking Questions Case 1-1 You have casually used programs within the Microsoft Office suite for several years, but for Office 2012 you decide to take an online tutorial to really master the applications. Which of the following components of the Office suite offers one-stop shopping for many commonly performed tasks?

A) Live Preview
B) Backstage view
C) document windows
D) status bar

Question 64

Critical Thinking Questions Case 1-1 You have casually used programs within the Microsoft Office suite for several years, but for Office 2012 you decide to take an online tutorial to really master the applications. You know that there are many similarities in features among the Office applications. In your tutorial, what do you learn is the collective term for all the ways you interact with software programs like those in the Office suite?

A) look and feel
B) dialog box
C) user interface
D) file structure

Question 65

Critical Thinking Questions Case 1-1 You have casually used programs within the Microsoft Office suite for several years, but for Office 2012 you decide to take an online tutorial to really master the applications. Which of the following features lets you see more of a given document at a reduced size?

A) minimizing
B) maximizing
C) zooming in
D) zooming out

Question 66

Critical Thinking Questions Case 1-1 You have casually used programs within the Microsoft Office suite for several years, but for Office 2012 you decide to take an online tutorial to really master the applications. You are looking for a resource that includes buttons for common Office commands. Which component of the Office window offers this?

A) Quick Access toolbar
B) status bar
C) menu bar
D) Ribbon