Deck 7: Desktop Information Management With Outlook

Question 1

The ____ function serves as an electronic Rolodex file.

A) Contacts
B) Notes
C) Calendar
D) All of the above

Answer 1

C

Question 2

Names and addresses in a Contacts folder can be used as a data file in a Word mail merge.

Answer 2

True

Question 3

Activities scheduled on a consistent, routine basis can be scheduled as a ____ appointment.

A) task
B) regular
C) repeated
D) recurring

Answer 3

D

Question 4

A scheduled activity that lasts 24 hours or longer is a/an

A) task
B) appointment
C) event
D) function

Question 5

An attachment can be printed from the preview or message window.

Question 6

The ____ function keeps track of your appointments.

A) Contacts
B) Notes
C) Calendar
D) All of the above

Question 7

Contacts display in the Contacts window in Business Card view unless you change it.

Question 8

Which of the following is not one of the three panes in the Mail window?

A) Outlook Today Pane
B) Navigation Pane
C) Inbox Pane
D) Reading Pane

Question 9

Reminders will automatically display 60 minutes prior to each appointment.

Question 10

Outlook defaults to organizing categories by color.

Question 11

You can use font attributes and formatting features to make your notes more attractive.

Question 12

The subject of a forwarded message is given the prefix

A) RE:
B) FW:
C) MS:
D) TO:

Question 13

Recurring appointments can be set for appointments that are scheduled

A) daily
B) weekly
C) monthly
D) all of the above

Question 14

A/an ____ icon appears in the Appointments Calendar next to appointments with reminders.

A) bell
B) circle
C) flag
D) arrow

Question 15

The ____ feature in Word allows you to customize mass mailings sent to people in the Outlook Contacts folder.

A) Letter Wizard
B) Letter Template
C) Mail Merge
D) Auto Create

Question 16

If more than one category is applied to a note, the note displays the color of the last category applied.

Question 17

When deleting a recurring appointment, the entire series of appointments will automatically be deleted.

Question 18

The ____ button returns you to the current day in the Calendar function.

A) Day
B) Week
C) Month
D) Today

Question 19

Outlook , by default, displays telephone numbers with no hyphens, spaces, or parentheses.

Question 20

Recurring appointments can only be scheduled using an Appointment form.

Question 21

You can take Outlook everywhere you go by using it on a/an ____________________.

Question 22

If you use the same closing lines each time you send an e-mail message, you can create a/an ____________________ that will automatically insert the text for you.

Question 23

The ___________________________________ feature allows you to enter additional contacts from the same company without rekeying the company name, address, and telephone number.

Question 24

Messages deleted from the Inbox and Sent Items folders move to the ____________________ folder.

Question 25

The ____________________ feature allows you to quickly display the calendar for a particular date.

Question 26

By default, appointments are set for __________ minutes.

Question 27

A quick and inexpensive method of transferring a file to another location is to send it as a/an ____________________ to an e-mail.

Question 28

A copy of an e-mail that you received can be sent to another person by clicking the ____________________ button.

Question 29

To have a reminder display again at a later time, select the time from the list and then click the ____________________ button.

Question 30

The _________________________ displays a monthly calendar for current, previous, or future months that can be used for setting appointments.