Deck 14: Sharing Documents

Question 1

Which of the following is NOT true about comments and revision marks?

A) When revisions are set to show inline, the comment reference numbers appear in brackets in the line of text.
B) Comments are automatically numbered sequentially.
C) When you move or copy text with a comment, the comment markup is pasted with the text.
D) All of the above are true.

Answer 1

D

Question 2

A printed copy of a document is called a(n) soft copy.

Answer 2

False

Question 3

The accompanying figure shows the ____ Pane.

A) Reviewing
B) Track Changes
C) Proofing
D) Summary

Answer 3

A

Question 4

Adding comments to a document allows reviewers to provide feedback without changing the content of the document.

Question 5

When the Track Changes feature is toggled on with default settings, ____ text is identified in a different font color and with an underline.

A) deleted
B) new
C) formatted
D) All of the above.

Question 6

The print queue shows information about print jobs that are waiting to print.

Question 7

If you forget the password of an encrypted document, the file can still be reopened.

Question 8

The Track Changes button is a toggle button.

Question 9

The Track Changes feature is located on the ____ tab.

A) Review
B) Proofing
C) Home
D) File

Question 10

It is impossible to remove Marked as Final status.

Question 11

When the Track Changes feature is toggled on, formatting changes are indicated by balloons.

Question 12

When the Track Changes feature is toggled on, all insertions, deletions, and format changes are indicated with revision marks.

Question 13

When you move text with Track Changes turned on, the text in its new location is shown in green font with a double-strikethrough.

Question 14

You can choose whether comments will be included when you print the document.

Question 15

Files that are marked as final in Microsoft Office 2010 are still read-only when opened with an earlier version of Microsoft Office.

Question 16

The Next and Preceding buttons in the Comments group help you quickly navigate the comments in the document.

Question 17

Encryption is a standard method for encoding data.

Question 18

Which of the following is NOT true about revision marks in a document?

A) Position the mouse pointer over inserted text to display a ScreenTip that shows a user name, date, and time.
B) You can change the user name in the Word Options dialog box.
C) A vertical mark in the right margin indicates the lines of text that contain revisions.
D) The Track Changes feature is on when the button has an orange highlight.

Question 19

When you click a comment in the Reviewing pane, the insertion point is moved to that location in the document window.

Question 20

A(n) blog is a journal posted on a Web site for public viewing and comment.

Question 21

Which of the following is NOT true about protecting documents?

A) To create a strong password, use a combination of text, numbers, and symbols.
B) Passwords are case sensitive.
C) Passwords should be at least four characters in length.
D) You can create a second password that enables users to edit and save changes to an encrypted document.

Question 22

Which of the following is most likely the cause if nothing happens when you try to print a document?

A) Your document may be blocked by one or more documents waiting to be printed.
B) The margins are less than 0.5".
C) The printer driver is not installed.
D) The printer may be low on ink or toner.

Question 23

When a document is Marked as Final, it becomes a(n) ____________________ document.

Question 24

When enabled, the ____ setting prints all of the pages in one copy of the document before printing the next copy.

A) custom
B) collating
C) duplex
D) print queue

Question 25

Ken is helping Mary troubleshoot her printer problems. Mary tells Ken that she didn't get a printed document, and Word itself stops running. Ken tells her that ____.

A) the printer may be out of paper
B) the document may be from a previous version of Word
C) the paper may be jammed
D) the printer driver is likely not installed

Question 26

To print a range of pages, use a(n) ____ to indicate the page range.

A) comma
B) period
C) underscore
D) hyphen

Question 27

The accompanying figure shows an example of ____.

A) Backstage view
B) Print Preview
C) the Print dialog box
D) the print queue

Question 28

Lucy and Margarita are collaborating on a document together. Lucy opens the Reviewing pane to view Margarita's changes. Which of the following is NOT true about the Reviewing pane?

A) The Reviewing pane can be shown vertically or horizontally.
B) You cannot edit comments in the Reviewing pane.
C) At the top, a summary shows the number of revisions.
D) You can use the scroll bar to view additional comments.

Question 29

Information such as the author of the document or the date the document was created is referred to as ____.

A) soft copies
B) hard copies
C) metadata
D) docudata

Question 30

If the printed document does not look the same as what you see on the screen, ___.

A) change the font to TrueType
B) install an updated printer driver
C) the printer may be low on or out of ink or toner
D) check the print queue

Question 31

Lucy and Margarita are collaborating on a document together. Which of the following is NOT true about the edits in Lucy and Margarita's document?

A) Red font indicates moved content.
B) All of Lucy's edits will be in the same color.
C) Comments can appear anywhere in the document.
D) When the revisions are shown inline, there is no markup to indicate format changes.

Question 32

Which of the following is NOT true about showing and hiding markup?

A) You can choose to show only the edits from a specific reviewer.
B) There is a limit of eight reviewers per document.
C) You can hide the entire markup.
D) Word assigns different colors for reviewers.

Question 33

Which of the following is NOT true about printing a document?

A) When you click the Print button in Backstage view, the content in the active window is sent directly to the printer.
B) You can specify the number of copies and range of pages to print.
C) Most print options vary widely for different applications.
D) A preview of the print layout is displayed in Backstage view.

Question 34

A(n) ____________________ copy is a digital copy of data, such as a file viewed on a computer's display.

Question 35

____________________ printing is printing on both sides of the page.

Question 36

When a document is marked as final, all of the following are true, EXCEPT: ____.

A) Editing is disabled.
B) Markup is still shown.
C) Others can open and view the file.
D) When you share the document, others know they are viewing the final version.

Question 37

PDF stands for ____ Document Format.

A) Printable
B) Program
C) Portable
D) PowerPoint

Question 38

A(n) ____________________ is a note that the author or a reviewer adds to a document.

Question 39

The revision marks and annotations that appear in a document are referred to as ____________________.

Question 40

Ken is helping Mary troubleshoot her printer problems. Mary wants to stop the document from being printed, but leave it in the print queue. Ken tells her to use the ____ command.

A) Resume
B) Restart
C) Pause
D) Cancel

Question 43

What is encryption and what does it do to the document? What happens if you forget the password? How do you permit others to edit and save changes? How many characters should a password be at minimum, and what should they include? What does case sensitive mean, and how is it applied to passwords?