Deck 6: Time Management: Minute by Minute

Question 1

Managers should delegate whenever possible.

Answer 1

True

Question 2

To highlight most effectively, read all of the material first and then go back and highlight afterward.

Answer 2

True

Question 3

Subvocalization enhances and accelerates the reading process.

Answer 3

False

Question 4

Your daily log should help you determine when you are at your peak.

Question 5

Delegation moves organizational communication upward.

Question 6

A time log helps determine if your day is full.

Question 7

To better manage the time used by drop-in visitors, stand up when someone enters your office, and conduct the conversation with both of you standing.

Question 8

An effective way to avoid procrastination is to set deadlines and let others know about them.

Question 9

As much as 50 percent of managers' time may be spent in meetings.

Question 10

When planning a schedule, Time Management suggests as a rule of thumb to include half the number of things you think you can do in a day.

Question 11

The telephone is one of the most common time abusers.

Question 12

The key to effective scheduling is to schedule your priorities.

Question 13

One effective method for retaining what you need to remember is highlighting.

Question 14

Improving reading efficiency can help control the paper flood.

Question 15

Law enforcement managers do not have the same problems as other managers with employee productivity because calls for service keep officers busy.

Question 16

Managers need to read 300 to 500 words per minute.

Question 17

Effective managers/leaders focus more on people than on tasks.

Question 18

Effective time managers concentrate on doing things right, rather than on doing the right things.

Question 19

A time map in not an effective tool for time management.

Question 20

The three times rule states that it is necessary to write an idea down three time before it becomes permanent.

Question 21

With every promotion comes a corresponding increase in __________.

A) the number of hours worked in a day
B) the number of days worked in a week
C) the amount of duties and responsibilities
D) all of these

Question 22

What is considered management's greatest resource?

A) goals
B) work plans
C) time
D) employees

Question 23

Which of the following is not recommended as a technique to combat procrastination?

A) Schedule time to work on projects.
B) Do things perfectly the first time so that you do not have to spend additional time fixing errors.
C) Start with your most unpleasant task to get it out of the way.
D) Set deadlines and let others know about them.

Question 24

Many service organizations such as law enforcement agencies have responsibilities that __________.

A) are time-consuming but not explicitly action-oriented
B) yield few tangible results yet are necessary to citizen satisfaction
C) cannot easily be measured
D) all of these

Question 25

An entire 20-year career in law enforcement would equal approximately__________.

A) 5,000 hours
B) 25,000 hours
C) 40,000 hours
D) 80,000 hours

Question 26

Which of the following is not a behavior that decreases reading efficiency?

A) regression
B) skimming
C) narrow eye span
D) subvocalization

Question 27

One common time waster is __________.

A) setting goals
B) delegation
C) crisis management
D) saying "no"

Question 28

By helping one manage minute by minute, the single most important time management tool is most likely to be the __________.

A) learning curve
B) daily to-do list
C) tickler file system
D) Parkinson's Law

Question 29

Which of the following is the most important part of the concept of "single handling"?

A) Throw away any unnecessary paper.
B) File paper for later action.
C) Avoid picking up any document until you are ready to deal with it.
D) Route paperwork when necessary.

Question 30

Adult eye span is ____________ words.

A) 2-3
B) 5-8
C) 10-15
D) 20-30

Question 31

One issue of the New York Times conveys as much information as a person living in the 16th century would obtain __________.

A) in one week
B) in one month
C) in one year
D) in a lifetime

Question 32

A tickler file system consists of ________ files.

A) 3
B) 12
C) 45
D) 365

Question 33

A way to assess if you are effectively controlling your time is to __________.

A) ask yourself if you have to stay late or take work home to get it done
B) ask yourself if you find yourself doing work at the last minute
C) ask yourself if you are stressed about deadlines
D) all are ways of controlling your time

Question 34

The most common objective for using a time log is __________.

A) to log work hours for pay
B) to keep track of what employees are doing
C) to manage time
D) to add more daily tasks

Question 35

According to Voltaire, time is __________.

A) divisible
B) neglected
C) swift
D) all of these

Question 36

Police paper load is a problem because __________.

A) volume makes absorption difficult
B) some managers like to create busy paperwork
C) police tasks generate paperwork because of legal requirements
D) all of these

Question 37

According to the ____________________ principle, each time you repeat the same task, you become more efficient.

A) Pareto
B) learning curve
C) Franklin
D) Parkinson

Question 38

Which of the following is generally true?

A) Time is a resource.
B) It is better to count time than to make time count.
C) Time is recyclable.
D) none of these.

Question 39

___________ are at the heart of time management.

A) Goals
B) Work plans
C) Pareto principles
D) Time abusers

Question 40

This is an effective tool for managing time.

A) daily journal
B) day planner
C) daily time log
D) none of the other choices

Question 41

Alfredo _________ was an economist who observed that 20 percent of the Italian population owned 80 percent of the wealth.

Question 42

Time management needs to be __________.

A) short range
B) long range
C) both short and long range
D) neither-range has nothing to do with it

Question 43

If a police manager could gain two hours more of productive time daily, his or her annual gain would approximate ___________ hours.

A) 150
B) 350
C) 500
D) 650

Question 44

To be an effective manager, it is necessary to understand that the most important priority is __________.

A) schedules
B) plans
C) people
D) checking things off a to-do list

Question 45

Among the most common outside or external time wasters are _________________.

Question 46

Normal reading speed is about __________ words per minute.

A) 75
B) 125
C) 250
D) 575

Question 47

"The only reason for time is so that everything doesn't happen at once" was stated by__________.

A) Aristotle
B) Einstein
C) Plato
D) Franklin

Question 48

According to the Pareto principle, 20 percent of your activities may produce ________ percent of your accomplishments.

A) 10
B) 20
C) 40
D) 80

Question 49

Handling paperwork only once, when you are ready to do something with it, is called _________________________________.

Question 50

Parkinson's Law states __________.

A) "Proper planning prevents poor performance."
B) "Work harder, not smarter."
C) "Work expands so as to fill the time available for its completion."
D) "The urgent drives out the important."

Question 51

Managing time involves __________.

A) working longer and faster
B) managing yourself and your daily life
C) trying to get everything accomplished yourself
D) all of these

Question 52

The words "________________________" will prompt you and others to keep on task.

Question 53

In devising a priority list, how much time should be spent on priority two?

A) 10%
B) 40%
C) 50%
D) 70%

Question 54

_________________ is the memory method of choice for most college students, and it is an effective way to transfer information from short-term to long-term memory if done correctly.

Question 55

Generally, time abusers can be divided into the categories of __________.

A) immediate and delayed
B) internal and external
C) general and specific
D) proactive and reactive

Question 56

___________________ can be stopped by keeping the lips together and placing the tongue against the back of the teeth when reading.

Question 57

The time a person spends coming into work early or staying late to impress the boss is called __________.

A) lag time
B) face time
C) time abuse
D) creative procrastination

Question 58

According to this principle, if an individual performs a group of similar tasks together, this can reduce the total amount of time it takes to do them.

A) learning curve principle
B) Parkinson principle
C) 5P principle
D) 80% principle

Question 59

One way to determine productive time is to __________.

A) make a comprehensive time use list
B) make an unproductive time list
C) make a priority and goal list
D) all of these

Question 60

Time management and productivity are integrally related. "Work smarter, not _____."

Question 63

Explain the tickler file system and how it is used to segment tasks.

Question 66

Effective time managers, besides setting priorities, also set _____________: tasks that are not necessary, have a minimal payoff and have very limited consequences.

Question 67

_____________ occurs when a person focuses on one word at a time rather than taking in groups of words in one look.

Question 69

Explain the Pareto principle and give three practical examples of it from everyday life.

Question 70

Discuss the difference between priorities and posteriorities and what managers can do to focus more on the former.

Question 71

Knowledge is doubling every year, which means more information to process and more paperwork. What techniques can an administrator use to keep this paper flood and overload under control?

Question 73

The 5P principle states " _____________________________________________________."

Question 74

Discuss the difference between urgent and important as they relate to time management. Ideally, which one should be the priority? In reality, which one receives the most time and attention?