Deck 5: Merging Publications and Data

Question 1

A(n) ____ has the same basic content no matter to whom it is sent; however, items such as name, address, city, state, and zip code are different.

A) form letter
B) brochure
C) flyer
D) business information set

Answer 1

A

Question 2

____ refers to the adjustment of the general spacing between all selected characters.

A) Monospacing
B) Scaling
C) Kerning
D) Tracking

Answer 2

D

Question 3

The Drop Cap command is located on the ____ menu.

A) File
B) Format
C) Insert
D) Tools

Answer 3

B

Question 4

A(n) ____ is a file that contains names and addresses or other pertinent information about customers, friends, or family members.

A) publication
B) document
C) data source
D) worksheet

Question 5

The Mailings and Catalogs command is located on the ____ menu.

A) File
B) Tools
C) Insert
D) View

Question 6

A(n) ____ is a short, decorative stroke or fancy corner on individual letters.

A) kern
B) sans serif
C) serif
D) track

Question 7

Which of the following data file formats can be imported for use in Publisher? ____

A) )txt
B) )zdb
C) )pst
D) Both a and c

Question 8

The term ____ generally describes a collection of data, organized in a manner that allows easy access, retrieval, and use.

A) file
B) database
C) publication
D) document

Question 9

Embedding only part of a font in a publication being prepared for a commercial printer is called ____.

A) scaling
B) kerning
C) tracking
D) subsetting

Question 10

A ____ publication contains boilerplate text, plus placeholders for data to be inserted from a data source.

A) main
B) data source
C) primary
D) file

Question 11

When every character has the same width, the character spacing is called ____.

A) proportional spacing
B) monospacing
C) tracked spacing
D) scaled spacing

Question 12

A font that has different widths for different characters employs ____.

A) monospacing
B) tracking
C) proportional spacing
D) kerning

Question 13

You can press the ____ shortcut keys to decrease the space between two selected characters.

A) CTRL + SHIFT + >
B) CTRL + SHIFT + <
C) CTRL + SHIFT + [
D) CTRL + SHIFT + ]

Question 14

In Publisher, mail merge data sources are also called ____ lists.

A) product
B) address
C) name
D) publication

Question 15

____ is the process of combining the contents of a data source with a publication that contains boilerplate text and fields.

A) Kerning
B) Merging
C) Tracking
D) Importing

Question 16

When you insert a ____ tab stop, the text begins at the tab stop and moves to the left.

A) left
B) center
C) right
D) decimal

Question 17

You can press the ____ shortcut keys to increase the space between two selected characters.

A) CTRL + SHIFT + ]
B) CTRL + SHIFT + [
C) CTRL + SHIFT + *
D) CTRL + SHIFT + @

Question 18

To embed the fonts for a commercial printing service, click the Commercial Printing Tools command on the ____ menu.

A) Insert
B) Format
C) Arrange
D) Tools

Question 19

You can create a customized, decorative large initial capital letter using options in the ____ dialog box.

A) Special Cap
B) Initial Cap
C) Drop Cap
D) Custom Cap

Question 20

You can change character tracking and kerning with options on the ____ toolbar.

A) Measurement
B) Standard
C) Formatting
D) Object

Question 21

A ____ is a special table that Publisher can format with any month and year.

A) calendar
B) catalog
C) form letter
D) mailing label

Question 22

A ____ is the route Publisher must take through your computer's file system to find a file, for example to find a picture file for a merge process.

A) trip
B) direction
C) maneuver
D) path

Question 23

Publisher's ____ feature allows you to quickly locate specific text and change it to different text in one step.

A) Find
B) Replace
C) Identify
D) Change

Question 24

The ____ selector is located at the intersection of the horizontal and vertical rulers.

A) indent
B) tab
C) margin
D) border

Question 25

The most common business envelope size is ____ inches.

A) 3 5/8 x 6 1/2
B) 8 1/2 x 11
C) 4 1/8 x 9 1/2
D) None of the above

Question 26

A(n) ____ is a horizontal alignment position inside a text box as noted by a left, right, center, or decimal marker on the horizontal ruler.

A) tab stop
B) indent marker
C) space
D) character

Question 27

____ characters, such as a dash or dot, can be added to a right tab to fill the gap between the left margin and the tabbed text.

A) Leader
B) Tab
C) Indent
D) Margin

Question 28

A ____ merge is the process of combining a data source and a merge publication template to create pages that display multiple records per page.

A) mail
B) catalog
C) e-mail
D) form letter

Question 29

You can press the ____ keys to display the Find and Replace task pane.

A) CTRL + F
B) TAB + F
C) SHIFT + F
D) ALT + F

Question 30

A ____ tab is used to align currency values in a list.

A) left
B) right
C) decimal
D) center

Question 31

Figure 5-1 You can insert a group of address field codes called a(n) ____ instead of inserting individual fields, as shown in the accompanying figure.

A) Merge block
B) Address block
C) Name block
D) Field block

Question 32

Many businesses use the ____ Extended font for mailing labels and envelopes so that the post office can scan the address easily with electronic equipment.

A) ODEC
B) OCR A
C) Arial
D) TNR

Question 33

Publisher's ____ feature allows you to locate text quickly without reading an entire publication.

A) Search
B) Locate
C) Find
D) Identify

Question 34

A box in the merge publication into which merge fields for a catalog merge are inserted is called the ____ area or catalog merge area.

A) duplication
B) repeatable
C) positioning
D) placeholder

Question 35

You associate a data source with a form letter main publication in the ____ task pane.

A) E-Mail Merge
B) Catalog Merge
C) Mail Merge
D) Form Letter Merge

Question 36

A field ____ is placeholder text in the main publication that shows Publisher where to insert data from the data source.

A) code
B) placeholder
C) box
D) indicator

Question 37

The triangle and rectangle objects on the horizontal ruler are called ____ markers and are used to position the left, right, and first-line margins inside a text box.

A) tab
B) space
C) character
D) indent

Question 38

Which of the following special characters is inserted each time you press the TAB key? ____

A) an end-of-row marker
B) a paragraph mark
C) the pound symbol
D) a right-pointing arrow symbol

Question 39

When you insert a ____ tab stop, the text begins at the tab stop and moves to the right.

A) left
B) right
C) center
D) decimal

Question 40

You can use the Print button located on the ____ toolbar to print a merged publication.

A) Objects
B) Measurement
C) Standard
D) Formatting

Question 41

The Publisher Mail Merge feature makes it easy to generate individual, personalized form letters, envelopes, and mailing labels for a large group of names and addresses.

Question 42

Once you create a customized drop cap style, you can add the style to the list of available drop caps and then apply it to additional characters in the current publication.

Question 43

Normally, you save individual copies of merged publications because they are all different and saving them takes up little space on your storage device.

Question 44

When printing labels, you can print one label per sheet, multiple copies of the same label on a single page, or multiple, different labels on a page.

Question 45

You can delete a tab stop marker from the horizontal ruler by dragging it off the ruler with the mouse pointer.

Question 46

When you open a main publication, Publisher attempts to open the associated data source.

Question 47

When you associate a data source with a mail merge main publication, you must include all records or entries in the data source in the merge process.

Question 48

Figure 5-2 As shown in the accompanying figure, you can add a new column, rename a column, or move columns up and down to reposition fields in the desired order in the Customize Address List dialog box.

Question 49

To add a new row of data to an address list, you should click the Add Entry button in the Customize Address List dialog box.

Question 50

Both mailing label and envelope templates supply text boxes for easy insertion of merge fields.

Question 51

Figure 5-3 One way to associate a data source with a main publication is to type a new list of names and addresses as you setup the mail merge, as shown in the accompanying figure.

Question 52

Figure 5-4 You can click the New Source button in the Select Data Source dialog box, as shown in the accompanying figure, to view a list of acceptable file types for a mail merge.

Question 53

When customizing the columns in an address list, you can select and delete multiple columns at one time.

Question 54

A form letter main document must include all essential business letter elements.

Question 55

Merging is the process of combining two data sources to create a database.

Question 56

You can cancel a mail merge process by clicking the Cancel Merge command on the Mailings and Catalogs submenu on the Tools menu.

Question 57

The default tab stop setting shown in the tab selector is Center tab.

Question 58

Filtering or sorting records in a data source during a mail merge process permanently alters the data source.

Question 59

Publisher omits blank fields in a data source record when performing a mail merge.

Question 60

You can use scaling, tracking, and kerning to adjust the spacing of proportionally spaced fonts.

Question 61

You can drag a field from the Catalog Merge task pane into the catalog merge main publication.

Question 62

Each field code displays a set of ____________________ symbols to indicate a field code instead of actual text.

Question 63

The Mail Merge task pane Step ___________________ pane contains options for associating an existing address list with the main publication or creating a new list.

Question 64

Objects outside the catalog merge area will not repeat for each record in the data source.

Question 65

A mail merge is the process of combining information from a data source with a template to create pages that display multiple records per page.

Question 66

To use a letterhead template for a mail merge form letter, click the Letterhead button in the list of ____________________.

Question 67

Publisher allows you to create as many ____________________ as you like for use in mail merges.

Question 68

The Mail Merge Layout toolbar contains boxes to specify how often the layout of each item repeats and the merge order area.

Question 69

The advantage of font ____________________ in a publication file being sent to a commercial printer is that it decreases the overall size of the file.

Question 70

A(n) ____________________ character is displayed larger than the rest of the characters in the line or paragraph and commonly is used to mark the beginning of an article to text box.

Question 71

The process of generating an individualized publication for a mass mailing involves creating a ____________________ and a data source.

Question 72

You insert field codes in the main publication using options in the Step ____________________ pane of the Mail Merge task pane.

Question 73

Figure 5-5 When customizing an address list, you can click the ____________________ button, as shown in the accompanying figure, to change the name of a field.

Question 74

When customizing an address list, you can change the position of a field in the list by clicking the ____________________ or ____________________ buttons in the Customize Address List dialog box.

Question 75

You can type the data for a new address list in the ____________________ dialog box during the mail merge process.

Question 76

____________________ is a special form of tracking related to pairs of characters that can appear too close together or too far apart.

Question 77

Smaller type is easier to read when it has been ____________________ loosely.

Question 78

Publisher catalog templates create eight pages of content with replaceable graphics and text boxes.

Question 79

____________________ changes the width of text by a specified percentage.

Question 80

The ____________________ containing name and address fields is an example of a grouped field code.