Deck 18: Outlook Lesson 3: Working With Other Outlook Tools

Question 1

In the To-Do Bar, you can show the current and next month calendars by dragging the ____ border of the To-Do Bar.

A) right
B) left
C) top
D) bottom

Answer 1

B

Question 2

You can quickly create a task from the Mail window by dragging an e-mail message from the Inbox to the Task List section of the status bar.

Answer 2

False

Question 3

You can view journal entries in a timeline.

Answer 3

True

Question 4

To print your Tasks in the current view, on the Ribbon, click the File tab and then in Print view, click Print.

Question 5

When you delete a note, Outlook does not prompt you to confirm the action; it just deletes the note.

Question 6

A simple way to create a task in the To-Do Bar is to type a subject in the ____ a new task text box.

A) Enter
B) Type
C) Input
D) Create

Question 7

Note that any time you flag an e-mail message or a contact using the ____ button in the Tags group, Outlook automatically adds the item to the task list in the To-Do Bar.

A) Flag
B) Follow Up
C) To-Do
D) More

Question 8

You can rearrange your view of the Journal on the Home tab in the Current View group by clicking a view option.

Question 9

In the To-Do Bar Options dialog box, to show multiple months vertically, click the box next to Number of month rows, and then type a number from 1 to ____.

A) 9
B) 10
C) 11
D) 12

Question 10

Outlook shows completed tasks by including a check mark in the task box and striking through text.

Question 11

Depending on the current view, you can print your tasks in a table style , which looks similar to the To-Do List.

Question 12

The To-Do List lists tasks similar to an Inbox for e-mail messages.

Question 13

To customize the To-Do Bar, on the Ribbon, click the View tab, then, in the Layout group, click the To-Do Bar button, and then click ____ in the list.

A) Tasks
B) Memos
C) Updates
D) Options

Question 14

You can display the To-Do Bar in any view, depending on your personal preference. It appears by default in every view except Task view.

Question 15

To assign a task to someone else in the Task window, on the Task tab, in the Manage Task group, click the Assign Task button.

Question 16

The To-Do Bar includes the Journal , a summary of your appointments, a Task Input Panel, where you can create new tasks, and a list of tasks.

Question 17

To also use the Journal to track documents and messages associated with a contact, you must first turn it on. On the View tab, in the Layout group, click the Navigation Pane button, and then click Options.

Question 18

You can assign or send a task to yourself.

Question 19

At the bottom of the Navigation Pane, click the Journal icon to display Notes.

Question 20

In the Open Task group, you can mark the task as complete, assign it to one or more people, and send a status report about the task.

Question 21

As with other Outlook activities, in the other groups, you can mark a task as recurring, categorize or mark it for follow-up, or identify it as ____.

A) secure
B) private
C) public
D) spam

Question 22

When you are finished with the Journal entry, on the Ribbon, in the ____ group, click the Save & Close button.

A) Edit
B) Journal
C) Tasks
D) Actions

Question 23

Case OL 3-2 Shari is trying to concentrate on an important project and is finding the To-Do Bar distracting. First Shari decides to minimize the To-Do Bar. To do this she clicks the Minimize the To-Do Bar button ____.

A) at the top of the pane
B) to the left of the pane
C) at the bottom of the pane
D) to the right of the pane

Question 24

Outlook automatically adds the ____ to notes.

A) date and time
B) author name
C) author's IP address
D) file name

Question 25

FIGURE OL 3-1 Referring to Figure OL 3-1 above, number 4 is pointing to the ____.

A) To-Do bar
B) Task List
C) Tasks folder button
D) Meetings, appointments, and events

Question 26

You can also mark a task as complete by ____ it the Task window or To-Do Bar, and then clicking Mark Complete in the list.

A) right-clicking
B) left-clicking
C) double-clicking
D) single-clicking

Question 27

Case OL 3-1 Liam wants to record in Outlook that he has completed several of the tasks on his to-do list. To edit a task, Liam should double-click it, make his changes, and then on the ____ tab, in the Actions group, click the Save & Close button.

A) Detail
B) Complete
C) Task
D) To-Do

Question 28

You can select new colors for the Categorize feature by clicking the ____________________ button.

Question 29

Case OL 3-2 Shari is trying to concentrate on an important project and is finding the To-Do Bar distracting. Finally, Shari decides that she wants to turn off the To-Do Bar. She navigates to the Ribbon, then on the ____ tab, in the Layout group, clicks the To-Do Bar button, and then clicks Off.

A) View
B) Home
C) Send/Receive
D) Folder

Question 30

To change size and view of the Notes icons, click the View tab, and then in the Arrangement group, click Large Icons, Small Icons, or ____.

A) Edit
B) View
C) Tools
D) List

Question 31

On the Task tab, in the ____ group, you can click the Details button to record and view specific information for invoicing a client.

A) Records
B) Show
C) View
D) Statistics

Question 32

Depending on the current view, you can print your tasks in a ____ style, which places each task on its own page.

A) notes
B) memo
C) calendar
D) taskpad

Question 33

To add a new Journal entry, on the Home tab, in the ____ group, click the Journal Entry button.

A) Edit
B) View
C) Tools
D) New

Question 34

To view and sort the complete list of active and completed tasks, on the Navigation Pane, click the ____ icon in the My Tasks section.

A) To-Do
B) List
C) Tasks
D) Calendar

Question 35

You can change a note's default ____ by clicking the File tab and then clicking Outlook Options.

A) color
B) size
C) font
D) all of the above

Question 36

You can easily create a task from an e-mail message (including attachments) or a contact by using the ____ command.

A) Create
B) Arrange
C) Move
D) Copy

Question 37

Case OL 3-1 Liam wants to record in Outlook that he has completed several of the tasks on his to-do list. To mark a task complete, Liam should double-click the task to open it, and then click the up arrow next to the % Complete box until ____ appears in the box.

A) delete
B) finished
C) done
D) 100%

Question 38

In the Navigation Pane, if the Notes folder button is not visible, click the ____ buttons icon, point to Add or Remove Buttons, and then select Notes in the list.

A) Add
B) Create
C) Move
D) Configure

Question 39

Tasks are visible on the To-Do Bar in the To-Do List, visible when you select Tasks in the Navigation Pane; and in the Daily Task List, located at the bottom of the Calendar in ____ view.

A) Day
B) Week
C) Work Week
D) all of the above

Question 40

FIGURE OL 3-1 Referring to Figure OL 3-1 above, number 2 is pointing to the ____.

A) To-Do bar
B) Task List
C) Tasks folder button
D) Meetings, appointments, and events

Question 42

The ____________________ feature is the electronic equivalent of using paper sticky notes as reminders.

Question 43

You can exit Outlook by clicking the ____________________ tab and then clicking Exit.

Question 44

You can also use the ____________________ page in a Contact window to track e-mail messages without having to turn on the Journal.

Question 45

You can change a note's default color, size, and font by clicking the File tab and then clicking ____________________.

Question 46

How do you capture your time spent on an interaction using a journal entry? Also, please give an example of why you would want to do this.