Deck 7: Access 2013 Getting Started With Access 2013

Question 1

Press [Esc] once to undo a change to the current field.

Answer 1

True

Question 2

A primary key field uniquely identifies each record.

Answer 2

True

Question 3

The linking field on the "many" side of a one-to-many relationship is called the foreign key field.

Answer 3

True

Question 4

Which Access object provides an easy-to-use data entry screen?

A) macro
B) form
C) table
D) module

Question 5

An Access database is limited to a size of 1 gigabyte.

Question 6

Microsoft Access can best be described as ____ software.

A) spreadsheet
B) presentation
C) database
D) systems

Question 7

Which of the following is NOT available to you as you start Access?

A) opening an existing database
B) recalibrating an existing database
C) creating a new database from a template
D) creating a new blank database

Question 8

Field properties change depending on the data type of the field.

Question 9

More than one person can be entering, updating, and using an Access database at the same time.

Question 10

The navigation buttons on a datasheet display the total number of fields in the datasheet.

Question 11

"Focus" refers to which data you would edit if you started typing.

Question 12

If a number has already been incremented beyond 1 for a first record in a field of the AutoNumber data type, the AutoNumber data type can no longer work as intended.

Question 13

Pressing [Ctrl][;] will insert the current date in a Date field.

Question 14

A subdatasheet shows the records on the "many" side of a one-to-many relationship.

Question 15

Tables, queries, and forms are examples of Access ____.

A) entities
B) objects
C) values
D) controls

Question 16

Tables contain all of the data in the database.

Question 17

Which is NOT true about Access?

A) It can be used to create forms
B) It relates lists of information in a relational database.
C) Reporting is limited to 20 saved reports.
D) Multiple users can simultaneously enter and update data within Access.

Question 18

Values in an AutoNumber field are automatically created by Access.

Question 19

The [F2] key switches between Edit and Navigation modes.

Question 20

No two records can have the same value in the primary key field.

Question 21

In the accompanying figure, the rightmost TourSales tab is a ____ tab.

A) report
B) query
C) form
D) table

Question 22

Which two properties are required for every field?

A) Field Name and Data Type
B) Field Name and Field Size
C) Data Type and Format
D) Field Size and Format

Question 23

Which data type links files created in other programs such as pictures or documents?

A) Lookup
B) Attachment
C) Yes/No
D) Link Wizard

Question 24

A group of related fields, such as all the demographic information for one customer, is called a(n) ____.

A) record
B) table
C) database
D) object

Question 25

Which Access object contains all of the raw data within the database?

A) query
B) form
C) table
D) module

Question 26

Which data type stores Web addresses?

A) Lookup Wizard
B) Hyperlink
C) URL
D) HTML

Question 27

In the accompanying figure, Customers is a ____ tab.

A) form
B) report
C) table
D) query

Question 28

In a datasheet, which mode assumes that you are trying to change the value of a particular field?

A) Edit mode
B) Navigation mode
C) Update mode
D) Form mode

Question 29

____ integrity refers to a set of Access rules that govern data entry and helps to ensure data accuracy.

A) Hierarchical
B) Network
C) Schematic
D) Referential

Question 30

Which data type is used for sequential integers controlled by Access?

A) Hyperlink
B) Web
C) Lookup Wizard
D) AutoNumber

Question 31

A specific category of data such as a customer's name, city, state, or phone number is called a(n) ____.

A) object
B) record
C) field
D) table

Question 32

In the accompanying figure, CustomerRoster is a ____ tab.

A) report
B) query
C) form
D) table

Question 33

The Forms and Reports at the left side of the Access window in the accompanying figure are contained in the ____.

A) Pinned space
B) Navigation Pane
C) Objects Bar
D) Objects Tab

Question 34

Which data type stores only one of two values?

A) Attachment
B) Hyperlink
C) Yes/No
D) Null

Question 35

____ View provides the most options for defining fields.

A) Table Design
B) Table Creation
C) Field Definition
D) Definition

Question 36

In the accompanying figure, the leftmost TourSales is a ____ tab.

A) query
B) table
C) form
D) report

Question 37

Which is NOT a feature of Access reports?

A) headers
B) footers
C) calculations on groups of records
D) easy-to-use data entry screen

Question 38

Which of the following is NOT a data type?

A) Number
B) Formula
C) Date/Time
D) Short Text

Question 39

In Navigation mode, press [Tab] or ____ to move to the next field within the same record.

A) [End]
B) [Page Down]
C) [Down Arrow]
D) [Enter]

Question 40

Which shortcut key moves focus to the previous field of the current record?

A) [Home]
B) [Shift][Tab]
C) [Up Arrow]
D) [F5]

Question 41

Which keystroke combination moves focus to the last field of the last record?

A) [Alt][Ctrl][Up Arrow]
B) [Ctrl][Up Arrow]
C) [Ctrl][End]
D) [Ctrl][Page Up]

Question 42

Which editing keystroke deletes one character to the right of the insertion point?

A) [Backspace]
B) [Delete]
C) [F2]
D) [F7]

Question 43

A(n) ____________________ object provides an easy-to-use data entry screen.

Question 44

The Database window displays the tables, queries, forms, and reports. Describe what these four objects represent.

Question 45

____________________ View is a spreadsheet-like view of the data in a table.

Question 46

A(n) ____________________ object allows a user to select a subset of data from one or more tables.

Question 47

A(n) ____________________ field automatically assigns a new number each time you add a record.

Question 48

A(n) ____________________ key field contains unique data for each record.

Question 49

In Access, data entry screens are called forms . _________________________

Question 50

What are the advantages of using Access for database management?

Question 51

The ____________________ refers to which data you would edit if you started typing.

Question 52

Which of the following keys will help you delete unwanted data in Edit mode?

A) [Insert]
B) [Home]
C) [Ctrl]
D) [Backspace]

Question 53

If you use ____________________ View to design your table before starting the data entry process, you will probably avoid some common data entry errors.

Question 54

A(n) ____________________ relationship describes when a record from one table is related to several records in another table.

Question 55

Which shortcut key moves focus to the first field of the current record?

A) [Home]
B) [End]
C) [F4]
D) [F5]

Question 56

Relational ____________________ software is used to manage data that can be organized into lists, such as information about customers, products, vendors, employees, projects, or sales.

Question 57

To review a printout of a table before printing, on the ____ tab, click Print, and then click Print Preview.

A) FILE
B) VIEW
C) PREVIEW
D) REPORT

Question 58

A(n) foreign key field is always on the "one" side of a one-to-many relationship between two tables. _________________________

Question 59

While editing a record, pressing [Esc] a second time ____.

A) deletes the current field
B) deletes the current datasheet
C) removes all data from the current record
D) removes all changes made to the record you are currently editing

Question 60

A(n) ____________________ is a fundamental building block of a relational database because this object stores all of the data.

Question 61

Critical Thinking Questions Case 1-1
Hannah wants to create a record keeping system to track the inventory needed to efficiently run her lawn and landscape business, such as spare parts, gas cans, string trimmers, etc. Her crew manager will also be using the system.
Hannah is considering whether to use Excel or Access. Which one of the following is NOT a benefit of using Access?

A) More data storage
B) Multiuser capability
C) Easier setup
D) Additional reporting features

Question 63

You enter and edit data in a query datasheet in the same way you do in a table datasheet.

Question 65

To adjust the column width in a datasheet to accommodate the widest entry in a field, right-click the column separator. _________________________

Question 66

To delete records from a query datasheet, click the record selector button to the left of the record, click the HOME tab, click the Delete button in the Records group, and click Yes.

Question 69

To add, delete, or change fields in a query, you use Query Design View.

Question 70

A query allows the selection of a subset of fields and records from one or more tables, then presents the selected data as a single datasheet.

Question 71

Critical Thinking Questions Case 1-2
Lauren wants to create an Access database of the musical instruments she owns.
Lauren has written a paragraph describing the use for each inventory item. Which data type should she use to define the field that will store this information?

A) Paragraph
B) Comment
C) Long Text
D) System

Question 72

Critical Thinking Questions Case 4-1
Bradley plans to generate reports from an Access database that a colleague of his built. As he works with the reports, he decides to familiarize himself with each of the views that is available to him.
Bradley is just getting started with one of the reports and he needs to quickly review it to see what it contains. He does not want his view to contain any page breaks. Which view should he use?

A) Report View
B) Layout View
C) Print Preview
D) Design View

Question 73

Pressing the arrow keys while holding [Ctrl] moves selected controls one millimeter at a time in the direction of the arrow. _________________________

Question 74

If Access assumes that you are attempting to make changes to a field value, you are in Navigation mode. _________________________

Question 75

Koch labels are the most common manufacturer of labels, and therefore the default choice. _________________________

Question 76

Deleting a field from a query also deletes it from the underlying table.

Question 77

The navigation buttons are found at the top of the datasheet. _________________________

Question 78

Critical Thinking Questions Case 4-1
Bradley plans to generate reports from an Access database that a colleague of his built. As he works with the reports, he decides to familiarize himself with each of the views that is available to him.
Bradley is ready to print his report, but he only wants to print specific pages of the report. On what tab can he find the options to accomplish this task?

A) PRINT PREVIEW
B) PRINT OPTIONS
C) SELECTION
D) TOOLS

Question 79

You can use the Calendar Box to enter dates in a Date/Time field. _________________________

Question 80

Critical Thinking Questions Case 1-2
Lauren wants to create an Access database of the musical instruments she owns.
A Purchase Price field should be which data type?

A) Text
B) Number
C) Monetary
D) Currency