Deck 47: Sharing Documents

Question 1

You can designate certain parts of the document to be unrestricted but grant permission for specific individuals only to modify other restricted sections.

Answer 1

True

Question 2

The ____ feature enables you to review suggested changes and feedback from reviewers.

A) Review Changes
B) Track Changes
C) Encryption
D) Revisions

Answer 2

B

Question 3

Word limits the number of reviewers for a document to ten.

Answer 3

False

Question 4

The password is case-sensitive .

Question 5

When you use the Compare feature, changes are made to both of the documents.

Question 6

You can change the User name and the Initials through the ____ dialog box.

A) User Data
B) Properties
C) Document Settings
D) Word Options

Question 7

The XML Paper Specification (XPS) was created by Adobe Systems in 1993.

Question 8

To add protection to a document, you can decrypt the document so that it is unreadable without a password.

Question 9

Word assigns a different markup color for up to ____ reviewers.

A) four
B) eight
C) ten
D) fifteen

Question 10

If the markup shows on your screen when you send the document to the printer, then the markup will also appear in the printed document.

Question 11

You can only insert comments if the Track Changes feature is toggled on.

Question 12

If you're not sure what applications, platforms, or operating systems the recipient is using, you should consider saving the document in PDF or XPS format.

Question 13

When the Track Changes feature is toggled on, edits and annotations do not appear in the document as changes are made.

Question 14

A vertical line referred to as a(n) ____ appears in the left margin and indicates a tracked change or comment related to the paragraph.

A) revision bar
B) edit indicator
C) change bar
D) revision indicator

Question 15

When sharing files, you may want to consider saving the document as a(n) read-only document.

Question 16

A strong password has at least five characters in a combination of text, numbers, and symbols.

Question 17

The Track Changes button is found on the ____ tab.

A) Home
B) Data
C) Review
D) View

Question 18

Digital signatures are easy to create using the SelfCert.exe tool.

Question 19

Word automatically assigns numbers to comments as they are inserted in the document.

Question 20

Comments provide an easy way for reviewers to share their ideas and suggestions without changing the content of the document.

Question 21

The ____ feature in Word can be used to identify the differences between two versions of a document.

A) Differences
B) Compare
C) View Documents
D) Contrast

Question 22

The ____ view offers several features to help you prepare for the distribution of your Word documents.

A) Formatting and Editing
B) Backstage
C) Review
D) Metadata

Question 23

The ____ Pane offers an alternate way to show markup and provides a summary of tracked changes.

A) Document Settings
B) Markup Display
C) Document Summary
D) Reviewing

Question 24

The ____ dialog box is used to combine revisions from different versions of a document.

A) Combine Documents
B) Combine Revisions
C) Check Document
D) Version Control

Question 25

When you use the ____ command, you imply that the status of the document is final.

A) Ready
B) Ready to Send
C) Mark as Final
D) Stop Revisions

Question 26

Microsoft offers ____, a free Windows Live service that provides password-protected online storage.

A) FreeSpace
B) MySpace
C) SkyDrive
D) NetDrive

Question 27

When assigning passwords in Word, you can use up to ____ characters in any combination of letters, numerals, spaces, and symbols.

A) 8
B) 15
C) 20
D) 40

Question 28

The Compare button is found on the ____ tab.

A) Home
B) Insert
C) References
D) Review

Question 29

Case WD 13-2 Marco is a recent graduate from a business school and has created a final version of his resume, which he wants to send out to different companies. To certify that the document is authentic and safe, Marco can add a(n) ____ to it.

A) digital seal
B) comment
C) digital signature
D) carbon authentication

Question 30

To restrict access to a document, you can assign a ____ to it.

A) password
B) comment
C) user name
D) restriction

Question 31

The Protect Document button is accessed through the ____ tab.

A) File
B) Home
C) Review
D) View

Question 32

Click the ____ tab, and then click the Restrict Editing button to open the Restrict Formatting and Editing task pane.

A) File
B) Home
C) Page Layout
D) Review

Question 33

Figure WD 13-1 The first step to open the dialog box shown in Figure WD 13-1 above is to click the ____ tab and then click the Check for Issues button.

A) File
B) Home
C) Page Layout
D) Review

Question 34

To open the Word Options dialog box, click the Track Changes button arrow and then click ____________________.

Question 35

Users are able to open and read a ____ document, but they are not able to save any changes to the document.

A) view-only
B) read-only
C) permanent
D) static

Question 36

The Accept and Reject buttons are found on the ____ tab.

A) Home
B) File
C) References
D) Review

Question 37

Case WD 13-1 Jenny and Susan are college students working on a history project together. After their last meeting, Susan types up the latest version of their project in Word and sends it to Jenny for review. Jenny wants to add some of her ideas about the first and second paragraphs in the document without making changes to those paragraphs. She can add a(n) ____.

A) attachment
B) image
C) note
D) comment

Question 38

Case WD 13-1 Jenny and Susan are college students working on a history project together. After their last meeting, Susan types up the latest version of their project in Word and sends it to Jenny for review. Jenny wants to make some small changes in the document but she wants Susan to be able to easily identify the changes and to have the ability to either accept them or reject them. Before making her changes, she needs to toggle the ____ feature on.

A) Keep Track
B) Track Changes
C) Make Revisions
D) Identify Changes

Question 39

Case WD 13-2 Marco is a recent graduate from a business school and has created a final version of his resume, which he wants to send out to different companies. One of the companies that Marco applied to told him to that they do not use Word in their office. To deal with this situation, Marco can save his resume in the ____ format, which would preserve the visual appearance and layout of the resume.

A) PDF
B) TXT
C) XML
D) FTML

Question 40

Figure WD 13-1 Figure WD 13-1 above shows the ____ dialog box.

A) Markup Inspector
B) Document Inspector
C) Settings Check
D) Review Check

Question 42

Discuss why the Compare feature might be needed and how the feature works.

Question 43

A(n) ____________________ site is a Web site that provides a central location for storing and sharing files.

Question 44

The Reviewing Pane button is found on the ____________________ tab.

Question 45

The ____________________ command checks the file for personal information, such as names and dates.

Question 46

A(n) ____________________ looks like a typical signature placeholder, but it also specifies information about the intended signer, and you can even provide instructions for the signer.