Deck 6: Office

Question 1

You can add buttons that you use frequently to the Quick Access Toolbar.  _________________________

Answer 1

True

Question 2

When you click Blank document in the Start screen, the Start screen closes and a new blank document appears on screen in the Word app window.

Answer 2

True

Question 3

Microsoft Word can be used to add pictures, drawings, tables, and other graphical elements to your documents. _________________________

Answer 3

True

Question 4

There are only two ways to purchase Office: by buying a retail package from a store or downloading it from Microsoft.com.

Question 5

The view button lets you manually set the magnification level of your document. _________________________

Question 6

Click the Close button at the far right of the title bar to close the document and the app.

Question 7

Using a(n) template to create a document can save time and ensure your document looks great. _________________________

Question 8

Zooming affects the content in a file, not just the view of the file.

Question 9

A template is a file containing professionally designed content that you can easily replace with your own.

Question 10

When you want to work on a document on which you have worked recently, you can quickly open it by clicking the filename in the Recent section of the app's start screen.

Question 11

The title bar is at the top of the app window.

Question 12

The position of the Quick Access Toolbar cannot be changed.

Question 13

Clicking a(n) launcher opens a dialog box. _________________________

Question 14

When you save a document, you must assign it a filename, which is a unique name for a file so you can identify and access it later.

Question 15

Tabs are organized into categories of related commands. _________________________

Question 16

A(n) user interface is the collection of buttons and tools you use to interact with a software program. _________________________

Question 17

The File tab contains commands for performing the most frequently used commands for creating a document.

Question 18

By default, the Quick Access Toolbar contains buttons that let you save a file, undo your last action, and redo the last action you undid. _________________________

Question 19

The toolbar is the band directly below the title bar that contains commands in the form of buttons, icons, lists, galleries, and text boxes. _________________________

Question 20

In all Office programs, you use the Ribbon to initiate commands. _________________________

Question 21

All Office programs have similar commands on the ____ tab for changing the document view.

A) View
B) Locate
C) Display
D) File

Question 22

Microsoft Excel is a ____ program you can use to manipulate, analyze, and chart quantitative data.

A) spreadsheet
B) word-processing
C) desktop publishing
D) database

Question 23

The buttons on the _____ toolbar are available anytime except when the File tab is active.

A) Instant Access
B) Quick Access
C) Quick Use
D) Short Cut

Question 24

Which of the following programs is NOT contained in Office Home & Student 2016?

A) Outlook
B) Excel
C) Word
D) OneNote

Question 25

The ____ bar at the bottom of the screen displays key information, such as the current page and the number of total words in the document.

A) information
B) word
C) status
D) document

Question 26

Microsoft Publisher is a ____ program that helps you create printed documents combining text and graphics, such as newsletters, brochures, letterheads, and business cards.

A) presentation
B) word-processing
C) desktop publishing
D) typing

Question 27

Starting an Office program is also called ____ a program.

A) launching
B) igniting
C) beginning
D) creating

Question 28

To click a particular button in Office, you need to first make sure the appropriate ____ is in front.

A) group
B) location
C) toolbar
D) tab

Question 29

Press ____ to place the insertion point at the end of the document.

A) [Ctrl][Home]
B) [Ctrl][Bottom]
C) [Ctrl][Arrow]
D) [Ctrl][End]

Question 30

A flashing vertical line in the document window that indicates where text will appear when you type is known as the ____ point.

A) starting
B) insertion
C) editing
D) typing

Question 31

In order to keep a document permanently so that you can access it later, where do you need to store it?

A) In a folder on computer's hard drive
B) On a removable flash drive
C) On a network drive or the Internet
D) Any of the answer choices.

Question 32

Microsoft SkyDrive allows users to store documents in a cloud-based storage repository you can access from any connected device.​ _________________________

Question 33

To minimize the Ribbon so that only the tab names appear, giving you more room on the screen you should ____ on it.

A) right-click
B) single-click
C) double-click
D) triple-click

Question 34

Many groups contain a small arrow called a _____, which if clicked opens a dialog box.

A) toolbar
B) taskbar
C) starter
D) launcher

Question 35

Across the top of the Ribbon are several ____, each of which contains a different set of commands for completing a particular type of task.

A) categories
B) tabs
C) icons
D) objects

Question 36

On the left end of the title bar is the ____ toolbar, containing buttons for saving a file, undoing an action, and redoing an action.

A) Insertion Point
B) Document
C) Quick Click
D) Quick Access

Question 37

Microsoft Word is a ____ program you can use to create text documents, such as letters, memos, newsletters, and reports.

A) spreadsheet
B) word-processing
C) desktop publishing
D) database

Question 38

Microsoft Office 2016 is a collection, or ____ of programs or apps that you can use to produce a wide variety of documents.

A) array
B) organization
C) suite
D) group

Question 39

Any instruction you issue to a computer to complete a task, such as printing a document, inserting a picture, or saving changes is known as a(n) ____.

A) argument
B) control
C) command
D) directive

Question 40

The work area within the Word program window is known as the ____ app window.

A) document
B) insertion
C) access
D) writing

Question 41

Critical Thinking Questions Case 1-1
​Your company recently upgraded to Microsoft Office 2016. Your supervisor has asked you to explain some of the new features in Microsoft Word. You start out with a blank Word document window.
What is the name of the area at the top of the window that organizes commands?

A)Command bar
B)Status bar
C)Menu bar
D)Ribbon

Question 42

When using a touch screen device, which of the basic gestures means that you touch the screen quickly with one finger?

A) Pinch
B) Tap
C) Slide
D) Swipe

Question 43

When using a touch screen device, the _______ basic gesture means that you move your finger from left to right.

Question 44

When you save a file, the app automatically assigns it a file ____.

A) tab
B) extension
C) key
D) dialog

Question 47

Microsoft Access is a(n) _________________________ management program you can use to store, organize, and keep track of information, such as names and addresses, product inventories, and employee information.

Question 48

____ provides commands and tools to help you work with your files.

A) Save As
B) Backstage view
C) Design view
D) Preview

Question 49

Documents created in Word 2016 have the file extension ____.

A) .docx
B) .dod
C) .doc
D) .dox

Question 50

The Microsoft Office Help System is ____, in that it displays topics and instructions geared to the specific task you are performing.

A) context sensitive
B) task specific
C) content specific
D) task sensitive

Question 52

The _________________________ tab contains commands and tools that let you work with the whole document.

Question 54

When using a touch screen device, which basic gesture means that you move two fingers apart?

A) Swipe
B) Pinch
C) Slide
D) Stretch

Question 55

OneDrive comes with Office _________________________, which are scaled-down versions of Word, Excel, and PowerPoint that you can use with any browser to edit files on your OneDrive or create new files.

Question 57

Microsoft _________________________ is a software program you can use to capture and store information from various places and keep it neatly organized.

Question 58

Office 2016 is designed for the _________________________, which means you can access the Office work you create from any device, as long as they are connected to the Internet.

Question 59

Office 2016 gives you the ability to save your files to _________________________, a storage location in the cloud that you can access from any device.

Question 60

Critical Thinking Questions Case 1-1
Your company recently upgraded to Microsoft Office 2016. Your supervisor has asked you to explain some of the new features in Microsoft Word. You start out with a blank Word document window.
What is the name of the flashing vertical bar that appears in the blank part of the window?

A)Insertion point
B)ScreenTip
C)Index
D)Toolkit

Question 61

Critical Thinking Questions Case 1-1
Your company recently upgraded to Microsoft Office 2016. Your supervisor has asked you to explain some of the new features in Microsoft Word. You start out with a blank Word document window.
Your supervisor wants to know how you would increase or decrease the magnification of the view of a document. What do you tell him to use?

A)View array
B)Display tool
C)Magnifier tool
D)Zoom slider

Question 62

Critical Thinking Questions Case 1-1
​Your company recently upgraded to Microsoft Office 2016. Your supervisor has asked you to explain some of the new features in Microsoft Word. You start out with a blank Word document window.
Your supervisor notices that common action items, like saving a file, can be accessed very quickly. What tool at the top of the screen makes this possible?

A)Title bar
B)Quick Access Toolbar
C)Status bar
D)Menu bar

Question 63

Discuss the use of OneDrive and Office Web Apps.

Question 64

What is Office 365?

Question 65

Critical Thinking Questions Case 1-1
​Your company recently upgraded to Microsoft Office 2016. Your supervisor has asked you to explain some of the new features in Microsoft Word. You start out with a blank Word document window.
Your supervisor wants to know how to determine the current page in a document. Where do you tell him to look?

A)Word Count index
B)Quick Access toolbar
C)Status bar
D)Menu bar

Question 66

Explain how to customize the Quick Access Toolbar.