Deck 4: PRINCE2 Foundation (PRF)

Question 1

Which statement about stages is true?

A) Management stages should be of the same duration
B) The use of technical stages is mandatory
C) The use of management stages is mandatory
D) Management stages are driven by specialist teams

Answer 1

C

Question 2

Which product identifies the management stages and timescales of a project?

A) Project Brief
B) Project Product Description
C) Project Plan
D) Initiation Stage Plan

Answer 2

C

Question 3

Which product summarizes progress and is used to decide whether to amend the project scope or stop the project?

A) Checkpoint Report
B) End Stage Report
C) End Project Report
D) Product Status Account

Answer 3

B

Question 4

Which of the following statements about stakeholders are true? 1. Someone who thinks they will be affected by a project is a stakeholder on that project 2. Stakeholders may be internal or external to the corporate organization

A) Only 1 is true
B) Only 2 is true
C) Both 1 and 2 are true
D) Neither 1 or 2 are true

Question 5

Who represents the three project interests on a project?

A) Project Manager
B) Project Support
C) External project stakeholders
D) Project Board

Question 6

Identify the missing word in the following sentence. The purpose of the [?] theme is to identify, assess and control uncertainty.

A) Change
B) Plans
C) Quality
D) Risk

Question 7

Who should act as the communication channel between a project and corporate or programme management?

A) Project Board
B) Project Assurance
C) Project Manager
D) Project Support

Question 8

Who is the key project decision-maker in the project management team?

A) Corporate management
B) Executive
C) Change Authority
D) Project Manager

Question 9

Which is a purpose of a Project Brief?

A) Capture lessons from previous projects
B) Ensure that there is a common understanding of the starting point for the project
C) Confirm that the Project Plan is able to deliver the Business Case
D) Define the quality techniques and standards to be applied during the project

Question 10

Which is a purpose of quality planning?

A) Define the structure of the project management team
B) Detail the acceptance criteria, in order for the Project Board to agree the level of quality expected of the project's product
C) Document approval records for those project products that have met their quality criteria
D) Produce the Project Plan with resource and schedule information

Question 11

Which is a purpose of a Product Description?

A) Provide the cost tolerance available for individual products
B) Define reporting frequency
C) Record the quality checks completed for the End Stage Report
D) Document the level of quality required of a product

Question 12

Which is assumed to be a supplier's responsibility in the PRINCE2 customer/supplier environment?

A) Specify the desired result
B) Provide the resources and skills to deliver the desired result
C) Pay for the project
D) Specify the benefits of the project

Question 13

Which of the following statements about customer's quality expectations and acceptance criteria are true? 1.Customer's quality expectations form a specific and precise list of Acceptance criteria are often expressed in broad terms as a means to gain common understanding of general quality requirements. 2. Measurable criteria that a project product should meet in order to be acceptable to key stakeholders,

A) Only 1 is true
B) Only 2 is true
C) Both 1 and 2 are true
D) Neither 1 or 2 are true

Question 14

Which is a purpose of a Project Product Description?

A) Form part of the Work Package for the project product
B) Provide the initial project budget to be refined in the Business Case
C) Document the project mandate and gain approval for the project from the Project Board
D) Define the quality required of the project's product

Question 15

How should the Team Manager report that tolerances are forecast to be exceeded?

A) Create an Exception Report
B) Create a Highlight Report
C) Raise an issue
D) Grant a concession

Question 16

Which is a purpose of the Controlling a Stage process?

A) Produce a Team Plan for the work to be assigned to a Team Manager
B) Select and implement actions that will resolve deviations from a plan within tolerance
C) Obtain approvals for products delivered in a Work Package
D) Update a Project Plan to incorporate the actuals from a Stage Plan

Question 17

Which describes risk impact?

A) Timeframe within which the risk might occur
B) The trigger that occurred giving rise to the risk
C) The effect of the risk on the delivery of project objectives
D) How likely the risk is to occur in a given project situation

Question 18

Which is a responsibility of the managing level within the project management team?

A) Set project tolerances
B) Approve stage completion
C) Ensure that the products are produced within the constraints agreed with the Project Board
D) Appoint the project management team

Question 19

Which is a purpose of the Business Case theme?

A) Identify which role is responsible for producing the Business Case
B) Identify the project's outputs
C) Establish the controls to manage changes that may impact the project benefits
D) Establish a viable investment proposition

Question 20

Which is a purpose of a Project Product Description?

A) Records the costs and timescales for delivery of the project's final product
B) Shows the dependencies between the project's products to aid planning
C) Provides a list of all the products to be delivered by the project
D) Defines what the project must deliver in order to gain acceptance

Question 21

Which principle helps to define what should be included and what should be excluded from a project?

A) Defined roles and responsibilities
B) Focus on products
C) Manage by stages
D) Continued business justification

Question 22

Which is a purpose of the Plans theme?

A) Identify, assess and control any potential changes to the baseline
B) Establish the project's structure of accountability
C) Assess and control uncertainty
D) Understand whether the targets are achievable

Question 23

Which of the following is NOT a purpose of the Closing a Project process?

A) Plan the activities required to close a project
B) Enable a comparison of the original objectives of a project against what was actually achieved
C) Enable premature closure if the Project Board request that a project should no longer continue
D) Provide a fixed point at which acceptance for the project product is confirmed

Question 24

Which is a responsibility of a risk owner?

A) Identify risks to the project that might occur in their department
B) Own and authorize the use of the risk budget to fund risk responses
C) Manage, monitor and control all aspects of an assigned risk
D) Determine project risk appetite

Question 25

Which theme provides the controls to escalate any forecast beyond tolerance to the next management level?

A) Business Case
B) Plans
C) Progress
D) Quality

Question 26

What process is used by the Project Manager to maintain focus on delivery of a stage's products within agreed tolerances?

A) Directing a Project
B) Controlling a Stage
C) Managing a Stage Boundary
D) Managing Product Delivery

Question 27

Which is a difference between management and technical stages?

A) Management stages require planning and technical stages do not
B) Technical stages can overlap and management stages cannot
C) Management stages deliver products and technical stages do not
D) Technical stages require resources and management stages do not

Question 28

Which of the following statements about the Closing a Project process are true? 1. The Closing a Project process provides a fixed point for the receipt of completed Work 2. The Closing a Project process provides a fixed point to review if the objectives set out in the original Project Initiation Documentation have been achieved. Packages for the work performed in the final stage.

A) Only 1 is true
B) Only 2 is true
C) Both 1 and 2 are true
D) Neither 1 or 2 are true

Question 29

Which statement about the Directing a Project process is FALSE?

A) Supports the PRINCE2 principle of manage by exception
B) Is triggered by a request to initiate a project
C) Covers the day-to-day activities of the Project Manager
D) Provides a mechanism for the Project Board to assure that there is continued business justification

Question 30

What process ensures focus on the delivery of a stage's products and avoids uncontrolled change?

A) Directing a Project
B) Managing a Stage Boundary
C) Controlling a Stage
D) Starting up a Project

Question 31

Identify the missing words in the following sentence. During the Initiating a Project process the [?] before a project is authorized.

A) minimum necessary is done to decide if a project is worthwhile
B) aim is to establish sound foundations to achieve a successful project
C) Project Brief is assembled and approved
D) project approach appropriate for delivering a project is selected

Question 32

Where should a Team Manager look for information on the quality required for a product?

A) Project Initiation Documentation
B) Product Description
C) Team Plan
D) Quality Management Strategy

Question 33

Which of the following is NOT an event-driven control?

A) Project mandate
B) Checkpoint Report
C) Exception Report
D) End of a stage

Question 34

Which of the following is the Business Case used for during the Managing a Stage Boundary process?

A) Enable the Project Board to decide whether or not to authorize the project
B) Justify the continuing viability of the project
C) Enable the Project Board to decide whether or not to authorize project closure
D) Justify the initiation of a project

Question 35

Which provides a single source of reference that may be used by people joining a project after it has been initiated so they can quickly and easily find out how the project is being managed?

A) Project Brief
B) Project Initiation Documentation
C) Project mandate
D) Project Product Description

Question 36

Which describes the 'Identify Risks' step within the recommended risk management procedure?

A) Identify responses to risks documented in the Business Case
B) Gather information about the project environment and objectives
C) Identify the roles to be involved in risk management activities
D) Identify uncertainties that may impact on the delivery of the project objectives

Question 37

Which two roles are linked by the Managing Product Delivery process?

A) Corporate or programme management and Project Board
B) Project Board and Project Manager
C) Project Manager and Team Manager
D) Team Manager and external supplier

Question 38

Which is a type of issue?

A) An expected dis-benefit
B) An off-specification
C) A project outcome
D) A scope tolerance

Question 39

Which process provides the Project Board with sufficient information for it to review the success of a completed stage and confirm continued business justification?

A) Controlling a Stage
B) Closing a Project
C) Directing a Project
D) Managing a Stage Boundary

Question 40

Which is NOT a purpose of the Organization theme?

A) Define a project management team structure
B) Define the level of tolerance for each level of the project management team
C) Define the Project Board's responsibility for directing the project
D) Define which role is accountable for the project's success

Question 41

What is defined as a temporary organization that is created for the purpose of delivering one or more business products?

A) Corporate or programme management
B) A project
C) A product breakdown structure
D) A user group

Question 42

Which is NOT an objective of the Controlling a Stage process?

A) Implement actions to control the impact of risks that occur during the stage
B) Review the Business Case at regular intervals to assess the impact of changes that occur during the stage
C) Update the Business Case with any changes agreed with the Project Board
D) Coordinate the delivery of products as agreed in the Stage Plan

Question 43

Which is an objective of the Managing Product Delivery process?

A) Sign-off completed Work Packages
B) Ensure the Business Case is kept under review
C) Report progress to the Project Board
D) Ensure that work on products is authorized and agreed with the team

Question 44

Which statement defines a risk?

A) A certain event occurring in the future that will have a negative impact on the project's objectives
B) An event that has already occurred that the Project Manager must deal with immediately
C) An uncertain event, or set of events that, should it or they occur, will have an effect on the achievement of objectives
D) An uncertain event, or set of events that, should it or they occur, will be automatically escalated to the Project Board for a response

Question 45

Which is NOT a type of issue?

A) A problem/concern
B) A constraint
C) An off-specification
D) A request for change

Question 46

When are tolerances for a Work Package agreed?

A) When accepting a Work Package
B) As work on each product within the Work Package begins
C) Once ail products have been developed and approved
D) When the Stage Plan is authorized by the Project Board

Question 47

Which regular report provides the Project Board with a summary of stage status?

A) Communication Management Strategy
B) Project Brief
C) Highlight Report
D) Checkpoint Report

Question 48

Which is a purpose of the Project Product Description?

A) Define the key responsibilities for delivering product quality
B) Provide information about the state of products
C) Define the quality anticipated by the customer
D) Provide product cost input to the Business Case

Question 49

Upon what environment is PRINCE2 based?

A) Operational
B) Configuration
C) Programme
D) Customer/supplier

Question 50

What is the definition of a project outcome?

A) A measurable improvement that is perceived as an advantage by one or more stakeholders
B) The reason for the project
C) The result of the change derived from using the project's outputs
D) The project's specialist products.

Question 51

Which statement describes the Implement' step within the recommended risk management procedure?

A) Take planned action to respond to a risk
B) Implement the responsibilities for risks defined in the Risk Management Strategy
C) Assess the proximity of a risk
D) Identify the level of risks that can be tolerated by the project

Question 52

Which describes the 'Implement' step within the recommended risk management procedure?

A) Project Support will allocate the risk budget to fund the selected risk responses
B) The risk owner will decide the best response to control the risk
C) The risk owner and the risk actioner will carry out activities to control and deal with the risk
D) The Project Manager will formulate the Risk Management Strategy

Question 53

Which is an objective of the quality review technique?

A) To baseline a product
B) To provide a common understanding of what products a project will create
C) To define the quality methods required within a project
D) To determine the quality responsibilities of a project team

Question 54

What process is used by the Project Board to respond to an Exception Report?

A) Controlling a Stage
B) Managing a Stage Boundary
C) Managing Product Delivery
D) Directing a Project

Question 55

Which risk response type is appropriate to respond to an opportunity?

A) Accept
B) Fallback
C) Exploit
D) Transfer

Question 56

Why is the Initiating a Project process used?

A) To decide which project approach is suitable for the project
B) To fully understand how the project objectives will be achieved before committing significant resources
C) To produce the required Work Packages
D) To enable corporate or programme management to give authorization to deliver a project

Question 57

Which role is responsible for the management of a risk assigned to it?

A) Project Support
B) Risk owner
C) Risk actionee
D) Project Assurance

Question 58

Which product is NOT created in the Managing a Stage Boundary process?

A) Benefits Review Plan
B) End Stage Report
C) Lessons Report
D) Exception Plan

Question 59

Which is shown in a product breakdown structure?

A) Management stages, major products and control points
B) In which order the products should be created
C) The major products that are to be developed in a plan
D) What resources are required to develop the products

Question 60

If the Project Board instructs the Project Manager to implement a request for change, which document would contain details of that change?

A) Checkpoint Report
B) Highlight Report
C) Issue Report
D) Product Status Account

Question 61

When considering how long the project stages should be, which might be a reason for one stage to be longer than others?

A) A substantial amount of the project budget is to be spent
B) More human resources are required than in other stages
C) The risk is lower
D) No changes to the project management team are envisaged

Question 62

Which does a Project Manager produce to define and control the work to be done?

A) Configuration Item Record
B) Stage scope tolerance
C) Team Plan
D) Work Package

Question 63

What product identifies the management stages and other major control points in a project?

A) Business Case
B) Project Plan
C) Work Package
D) Project Brief

Question 64

Which should be used to document any uncompleted work that needs to be done to a project product after the project has closed?

A) Off-specifications
B) Follow-on action recommendations
C) Issue Register
D) Risk Register

Question 65

Which is NOT included in the PRINCE2 definition of a project?

A) A project is a temporary organization
B) A project's purpose is to deliver one or more business products
C) A project is part of business as usual'
D) A project is based on an agreed Business Case

Question 66

When should the Project Board refer to corporate or programme management for a decision?

A) The stage requires resources
B) It is forecast that project level tolerance will be exceeded
C) The Senior Supplier or Senior User needs to be changed
D) Any request for change needs to be approved

Question 67

What should influence the Project Board's decision whether to delegate its Project Assurance responsibilities?

A) The preference of the Project Manager
B) Having insufficient authority to perform the role
C) Having insufficient time to perform the role
D) The need to involve key stakeholders on the project management team

Question 68

Which statement describes the responsibilities of a risk actionee?

A) Identifying risks to the project that might occur in their department
B) Owning and authorizing the use of the risk budget to fund risk responses
C) Managing, monitoring and controlling of all aspects of an assigned risk
D) Carrying out a risk response action to respond to a particular risk

Question 69

Which is NOT a requirement of a Stage Plan?

A) Produced to an appropriate level of detail to enable day-to-day control
B) Produced near to the end of the previous management stage
C) Approved and signed-off by Project Assurance
D) Approved at the end of a management stage

Question 70

Which is an objective of the Closing a Project process?

A) Review and approve the plan for project closure
B) Review the performance of the project against its baseline
C) Perform any post-project reviews
D) Create a Benefits Review Plan

Question 71

Which describes risk probability?

A) Level of risks which the project can tolerate before escalating to the Project Board
B) Probable effect on the project delivering its objectives
C) Timeframe within which the risk may occur
D) A measure of the likelihood of the risk occurring

Question 72

Which aspect of project performance must be managed to avoid misunderstandings on what the project is to deliver?

A) Timescale
B) Scope
C) Risk
D) Costs

Question 73

Identify the missing word(s) in the following sentence. Quality assurance provides assurance to the [?] that the project is being conducted appropriately whilst Project Assurance provides the same assurance to all the project's stakeholders.

A) Project Manager
B) Executive
C) corporate or programme management organization
D) Supplier groups

Question 74

Identify the missing word in the following sentence. The [?] theme defines that the Project Board is responsible for the overall direction and management of the project,

A) Progress
B) Plans
C) Organization
D) Business Case

Question 75

Which is an objective of the Managing a Stage Boundary process?

A) Understand what has gone well and what can help the next stage
B) Review and approve the next Stage Plan
C) Assure the Project Board that all project products have been completed and approved
D) Prepare an Exception Report to advise the Project Board of a forecast deviation from tolerance

Question 76

In which product does a Project Manager define the time and cost tolerances for the work to be done by a Team Manager?

A) Product Description
B) Team Plan
C) Work Package
D) Stage Plan

Question 77

Which is a purpose of an End Stage Report?

A) Summarize progress to enable the Project Board to decide what action to take next
B) Summarize how the project performed against the version of the Project Initiation Documentation used to authorize it
C) Provide the detailed analysis of a deviation and offer options for the way to proceed
D) Provide a plan for the next stage of the project

Question 78

Which product documents the information needed to demonstrate continued business justification?

A) Business Case
B) Communication Management Strategy
C) Project Product Description
D) Quality Management Strategy

Question 79

Which is a purpose of the Managing Product Delivery process?

A) Enable the Senior Supplier to be provided with sufficient information by the Project Manager so that they can review the success of the current Work Package
B) Provide a controlled link between the Project Manager and the Team Manager(s)
C) Enable the Project Board to request updates to the current Team Plan
D) Establish solid foundations for the project

Question 80

Identify the missing words in the following sentence. An objective of the Directing a Project process is to [?] throughout a project's life,

A) document how risks will be managed
B) identify who will be responsible for quality
C) provide management direction and control
D) define the benefits to be realized