Deck 20: How to Arrange and Conduct Effective Meetings

Question 1

When the prospect of a meeting looms, the proper first steps to consider possible alternate means of accomplishing what the meeting would supposedly accomplish.

Answer 1

True

Question 2

Meetings sometimes represent the best available technique for arriving at joint conclusions and determining joint actions.

Answer 2

True

Question 3

The basic purpose of an information meeting is to involve the group in determining some course of action.

Answer 3

False

Question 4

The typical staff meeting may be an information meeting, a discussion meeting, or both.

Question 5

The first step in preparing for a meeting is to identify and invite the necessary participants.

Question 6

Every meeting that is held should start at precisely the pre-announced starting time.

Question 7

At the start of a meeting always advise those attending why they are there, what they are expected to accomplish, and approximately how long it should take.

Question 8

No one should leave your meeting without full understanding of the decisions made, the actions to be taken, the people responsible for implementation, and the timetable for implementation.

Question 9

The greatest disadvantage of videoconferencing for the majority of supervisors is the face-to-face scrutiny of the other participants.

Question 10

Meetings are often a worthy and effective substitute for individual decision-making.

Question 11

It is to be expected of a discussion meeting that agreement usually:

A) Is reached in a single, progressive series of exchanges.
B) Accrues as arguments and positions and discussion points are sifted, sorted, and merged.
C) Is reached during the early minutes of the meeting, if it is to be reached at all.
D) Is hardest to reach when large numbers of participants are involved.

Question 12

As concerns the published starting time for a regularly scheduled staff meeting:

A) Begin on time and leave it to the stragglers to catch up on their own.
B) Start on time but shortly into the meeting fall back and recap for the late arrivals.
C) Have handouts notes ready for distribution to the inevitable late arrivals.
D) Always begin 5 to 10 minutes late to allow for late arrivals.

Question 13

In exercising control of a meeting which you are leading:

A) Spend most of your available time describing what is to be accomplished and advancing your opinions.
B) When an appealing but tangential argument arises, pursue it to its conclusion.
C) Do not allow any one individual to monopolize the proceedings.
D) Direct the discussion along specific lines if you believe you already know that should be decided.

Question 14

At the very end of a scheduled problem-solving meeting:

A) Ask everyone to repeat what they believe they have heard.
B) Offer a final summary stating what has been decided and who is going to do what and by when.
C) Ask if anyone would like to recommend additions to the minutes.
D) Record the names of those who felt they had to leave the meeting before it was over.

Question 15

The basic purpose of any information meeting is to:,

A) Engage the group in the discussion of some issue or problem.
B) Identical in every dimension to the purpose of a staff meeting.
C) To learnt he attendees' views on a particu.ar issue or problem.
D) Transfer information to the attendees.

Question 16

A ____________________ meeting may be appropriate when a conclusion, solution, or decision is evident

Question 17

Your objective in selecting people to attend a meeting should be to secure the broadest possible coverage of the problem without ___________ the meeting.

Question 18

The ___________meeting form is sometimes used to solve problems, sell ideas, and explore issues.

Question 19

True two-way communication in a meeting, including discussion and feedback, requires more ______ than one-way communication.

Question 20

The true cost of most unnecessary or questionable meetings must be reckoned in terms of lost ___________ .