Deck 4: Organization and Time Management

Question 1

The first step in getting organized so you can study effectively is to:

A) purchase bins, totes, or another type of organizational system.
B) file your notes in alphabetical order.
C) find a clean space where you can study.
D) scan your paper documents so you can access them electronically.

Answer 1

C

Question 2

Tamar is a part-time student who works a full-time job and takes classes in the evening. She lives in a small apartment, so her kitchen table doubles as her workspace when it is time to study. What should Tamar do to keep her study materials organized so that she can quickly transition the kitchen table into her study space?

A) Stack them on a countertop near the kitchen table.
B) Leave them on the kitchen table all the time.
C) Pile them underneath the kitchen table.
D) Store them in a tote or rolling cabinet.

Answer 2

D

Question 3

To keep your study space tidy, you must:

A) scrub its surfaces daily with an antibacterial cleaner.
B) set up a system for organizing and storing your documents.
C) eliminate all paper and instead work solely with electronic documents.
D) maintain at least two study areas in your home or dorm.

Answer 3

B

Question 4

A cloud-based system is used to:

A) store files online and access them with electronic devices.
B) rent textbooks rather than purchase them.
C) hold virtual meetings with members of your study group.
D) attend classes virtually rather than in person.

Question 5

What is a benefit of using a paper-based system for organizing your documents?

A) It gives you instantaneous access to all of your documents anyplace, anytime.
B) You can quickly locate a document by entering keywords into a search tool.
C) It is small and very portable, so you can bring it with you wherever you go.
D) It eliminates the possibility of viruses and other types of computer problems.

Question 6

Carlos uses a paper filing system for his school-related documents. On the morning of October 6, he took notes in Professor Simpson's American history class. What should he call this document and where should he file it?

A) He should call it "Notes" and file it in the "Notes" folder in his "American history" file.
B) He should call it "American history notes" and file it in his "American history" file.
C) He should call it "Notes from Oct 6" and file it in the "Notes" folder in his "American history" file.
D) He should call it "Oct 6, am" and file it in his "Professor Simpson" file.

Question 7

What is the best way to back up your paper documents so that the information can still be retrieved if the original documents are lost or stolen?

A) Make photocopies of all your documents.
B) Scan your documents and save them in an electronic format.
C) Make handwritten copies of your documents.
D) Take photographs of your documents with a cell phone.

Question 8

When storing your files electronically, it is best to:

A) store backup copies on an external hard drive or thumb drive.
B) save all your files in the same folder on your computer.
C) store your files only on the hard drive of your computer.
D) save files directly to a thumb drive rather than the hard drive.

Question 9

Shauna often feels like she does not have enough time to get all her work done, even though her friends, who have a similar course load, always seem to finish their work before their deadlines. What should Shauna do to track her time to figure out how to manage it more effectively?

A) Write down a list of important deadlines for the upcoming month.
B) Try to complete all of her important tasks for a week without using a schedule.
C) Set aside an hour of free time every day to do whatever she pleases.
D) Write down what she does every day and how long each activity takes.

Question 10

After tracking your daily activities for a week to improve your time management, which question should you ask yourself first?

A) How many activities did I engage in this week?
B) Am I spending too much time going to classes and studying?
C) Which activities are taking up most of my time?
D) What can I do to feel more productive in the morning?

Question 11

When you prioritize your commitments, you:

A) decide which commitments are most important.
B) determine the times of day when you feel most productive.
C) organize your schedule so that you address the easiest tasks first.
D) address your commitments in the order that they originated.

Question 12

Blake is taking five three-hour classes this term. How many hours should Blake set aside each week for studying outside his classes?

A) seven hours
B) fifteen hours
C) thirty hours
D) forty-five hours

Question 13

Ziva is creating her weekly schedule. She has identified her priorities and responsibilities over the course of the week, and she has set aside time for her classes, exams, and assignments; a friend's birthday party; and work. She has a Spanish exam on Friday that she needs to study for. What is the best method for her to include this necessary study time into her schedule?

A) Schedule three hours on Thursday evening after her work shift.
B) Study during her chemistry class on Wednesday.
C) Schedule a few hours at the beginning of the week.
D) Space out her studying across multiple days in small blocks.

Question 14

As you create your daily schedule, you should:

A) schedule only important activities, such as work and school.
B) build some flexibility into it.
C) set aside no more than one hour each day for leisure activities.
D) schedule your time as tightly as possible.

Question 15

A quick way to figure out whether your current schedule is working for you is to add a time check to your schedule every other week. How long should you allot for this time check?

A) one minute
B) five minutes
C) ten minutes
D) fifteen minutes

Question 16

If you notice that you have stopped using your schedule, you should:

A) think about dropping a class.
B) just keep the information in your head.
C) wait until a new term to start using a schedule again.
D) be honest with yourself about it.

Question 17

Holding yourself responsible for completing tasks and meeting your obligations is called:

A) procrastinating.
B) project planning.
C) being accountable.
D) being in the zone.

Question 18

This tool helps you manage time and activities daily by reminding you of key tasks.

A) to-do list
B) time tracker
C) project plan
D) cloud-based system

Question 19

When should you create a to-do list for Wednesday?

A) Sunday evening or Monday morning
B) Monday evening or Tuesday morning
C) Tuesday evening or Wednesday morning
D) Wednesday morning or Wednesday evening

Question 20

Which tool can help you to break a large assignment into smaller, more manageable steps and budget time to complete each step?

A) project plan
B) cloud-based system
C) to-do list
D) time tracker

Question 21

One advantage of creating a project plan is that you can:

A) assign the project a higher priority than your other commitments.
B) skip several steps of the project to get it done sooner.
C) add new tasks to the plan without affecting the schedule.
D) use the deadlines in the plan to hold yourself accountable.

Question 22

Which statement about online classes is correct?

A) The time you spend participating in online classes is more structured than in traditional courses.
B) Most online courses require you to attend at a specific time.
C) Most online courses take as much time to complete as traditional courses.
D) Online courses are generally easier than traditional courses.

Question 23

If you are taking an online course, how often should you log in to the class?

A) every day
B) only on days designated by the instructor
C) every few days
D) once a week

Question 24

When you delay or put off an action that needs to be completed, it is known as:

A) accommodation.
B) procrastination.
C) being in the zone.
D) holding yourself accountable.

Question 25

Ignacio needs to study for his chemistry test, but he is not feeling particularly motivated to do so. Instead, he keeps finding reasons to put it off and do something else. What should Ignacio do?

A) study for another class to get himself thinking about schoolwork
B) organize his study space
C) stay where he is until he feels motivated to begin
D) engage in self-reflection

Question 26

Kainda is a self-admitted perfectionist and has put off starting her sociology project because she knows that she will not be able to produce the perfect results she desires. Which strategy will be most effective in helping Kainda overcome her procrastination?

A) Start by tackling the biggest component of the project.
B) Reframe her expectations so that she will focus on simply doing her best.
C) Trick herself by saying she will work on it for only 10 minutes.
D) Grab her materials and move to a new location to clear her head.

Question 27

What should you do if you need to read a few long chapters for one of your classes, but you find yourself procrastinating because you feel overwhelmed by the amount of work facing you?

A) Tell yourself you are going to read for as long as it takes to finish everything.
B) Find a way to distract yourself for a while before you start working.
C) Tell yourself that you must achieve a perfect result.
D) Remind yourself that every journey starts with a single step.

Question 28

How can you minimize distractions that may be contributing to your procrastination?

A) move to clear your head
B) trick yourself
C) engage in self-reflection
D) find strength in numbers

Question 29

Which of these is a skill that can make all the difference when applying for a job?

A) time management
B) speaking ability
C) fashion sense
D) cleanliness

Question 30

By prioritizing tasks at work, the workload becomes more manageable, but what is another benefit of prioritizing?

A) becoming a "workaholic"
B) taking on additional work
C) the ease of "unplugging" from work
D) more time for socializing at work

Question 31

There is a right and a wrong way to create a clean study space.

Question 32

In order to get organized, you should avoid using documents in paper form.

Question 33

Prioritizing commitments is a deeply personal process that depends on your values and goals.

Question 34

Honoring your priorities may sometimes involve disappointing someone who wants some of your time.

Question 35

You should include classes and work in your schedule, but not free time or family time.

Question 36

Tracking your progress on projects helps you evaluate how effectively you're managing the time allocated to your priorities.

Question 37

Most online classes require less time commitment than face-to-face classes.

Question 38

Procrastinating helps you to avoid distractions.

Question 39

Tricking yourself is a good way to cope with feeling overwhelmed.

Question 40

Creating a work/life balance is not an issue once you get a job.

Question 41

Describe the space where you study and discuss three ways you have organized or will organize it to make your study sessions more effective.

Question 42

List three strategies for organizing your files effectively.

Question 43

After reviewing and analyzing your time tracker, discuss three changes that you can implement to make more effective use of your time.

Question 44

List five types of activities you should include in your schedule.

Question 45

Why is it important to estimate how much time will be required to complete each step in the project when creating a project plan?

Question 46

What are important strategies for staying on top of online coursework?

Question 47

Describe three common root causes for procrastination and discuss at least one strategy for overcoming each cause.

Question 48

Discuss how distractions can be detrimental to your success in college, and describe three strategies for protecting yourself against distractions.

Question 49

Explain why it is so important to use organization and time-management skills at work.