Deck 7: Formal Reports

Question 1

Generally speaking, a report should be made formal if it is ________ or more pages in length.

A) 5
B) 10
C) 20
D) 40

Answer 1

B

Question 2

A letter of transmittal is intended to be read by ________.

A) one person
B) 2-3 people at most
C) 10 people
D) an infinite number of people

Answer 2

A

Question 3

On a title page, the most visible thing should be ________.

A) the recipient's name
B) your name
C) the title
D) the date of submission

Answer 3

C

Question 4

Which of the following should NOT be on a title page?

A) graphics
B) title of recipient
C) date
D) acknowledgments

Question 5

Where should disclaimers be located?

A) on the title page
B) in the summary
C) in the introduction
D) on their own page

Question 6

Comments that do not belong in the report but may interest the reader should be placed in the ________.

A) transmittal letter
B) disclaimer
C) appendix
D) acknowledgements

Question 7

The summary should be no more than ________ the length of the report, excluding the conclusion and recommendation section.

A) one-tenth
B) one-eighth
C) one-fifth
D) half

Question 8

LTF stands for ________.

A) long-term focus
B) long-term feasibility
C) list of tables and facts
D) list of tables and figures

Question 9

Every single reader will at least read the ________.

A) summary
B) table of contents
C) introduction
D) conclusion

Question 10

Which of the following is NOT true about descriptive summaries?

A) They are also known as abstracts.
B) They describe articles and theses.
C) They begin with "This report…"
D) They enable readers to make decisions.

Question 11

Which of the following is NOT included in an executive summary?

A) report context
B) report methodology
C) report findings and recommendations
D) report funding sources and acknowledgements

Question 12

The following sections should appear in which order?

A) disclaimer, summary, TOC, LTF
B) summary, disclaimer, TOC, LTF
C) disclaimer, TOC, LTF, summary
D) summary, LTF, TOC, disclaimer

Question 13

The introduction of a formal report functions much like the ________ section of an informal report.

A) summary
B) context
C) details
D) background

Question 14

The introduction of a report should NOT include ________.

A) findings
B) scope
C) context
D) methodology

Question 15

The largest section of your report is the ________ section.

A) discussion
B) context
C) conclusions
D) recommendations

Question 16

Which of the following is true about conclusions?

A) They should be no more than one page.
B) They should be roughly the same size as the introduction.
C) They should be approximately one-eighth the size of your report.
D) They have no maximum length.

Question 17

The following sections should appear in which order?

A) glossary, references, appendices
B) references, appendices, glossary
C) references, glossary, appendices
D) glossary, appendices, references

Question 18

Which of the following is NOT true about appendices?

A) They should have a title.
B) They should be paginated with lower case roman numerals.
C) They prove due diligence.
D) They should be labelled with capital letters.

Question 19

Which of the following is NOT part of the orientation section?

A) introduction
B) table of contents
C) acknowledgments
D) disclaimers

Question 20

The summary will be paginated as ii if it ________.

A) comes directly after the title page
B) comes directly after the table of contents
C) comes directly before the introduction
D) The summary should not be paginated.

Question 21

Generally, a summary should be no more than ________ page(s) in length.

A) one
B) two
C) three
D) five

Question 22

Which of the following sections should be on its own page?

A) summary
B) conclusion
C) introduction
D) discussion

Question 23

In which section should opinions be placed?

A) conclusion
B) recommendations
C) summary
D) Opinions don't belong in formal reports.

Question 24

The most challenging section of a report to write is generally the ________.

A) summary
B) introduction
C) discussion
D) recommendations

Question 25

The letter of transmittal is not part of the report.

Question 26

The first page of a report is the title page, so it should be paginated.

Question 27

The recommendation section is where you present your opinions.

Question 28

On a title page, your name should stand out the most.

Question 29

In a professional setting, a report is considered formal when it exceeds five pages.

Question 30

You should never place graphics on a title page.

Question 31

You are legally required to include acknowledgements in your report.

Question 32

A 20-page report should have a 2-page summary.

Question 33

An abstract is a type of executive summary.

Question 34

The glossary may be placed at the start of the report.

Question 35

The letter of transmittal is addressed to the recipient, but will be read by everyone who reads the report.

Question 36

A summary should never contain information that is not in the report.

Question 37

You should never format a series of recommendations in a numbered list.

Question 38

The scope of the report is discussed in the both the summary and the introduction.

Question 39

Glossaries list technical terms in the order in which they appear in the report.

Question 40

What is a letter of transmittal and what should it include?

Question 41

What's the difference between an acknowledgments section and a references section?

Question 42

What is the difference between a descriptive summary and an executive summary?

Question 43

What does TOC stand for? Why is a TOC necessary in a formal report?

Question 44

What is a conclusion and how long should it be?

Question 45

What is a recommendations section?

Question 46

What should you do when you use technical words in your document that your reader may not be familiar with?

Question 47

What are appendices and what is the proper way of formatting them?

Question 48

Describe the proper way to paginate a formal report.

Question 49

Compare and contrast the structure of a formal report to an informal one.

Question 50

What is the difference between a summary and an introduction?

Question 51

Describe the role and proper use of graphics in a formal report.