Deck 3: Meetings: Standard and Virtual

Question 1

WAIT is an acronym that stands for

A) Why Am I Typing.
B) Why Am I Talking.
C) Why Am I Thinking.
D) None of the above

Answer 1

B

Question 2

Constructive participation in group decision making can be increased by

A) making issues and problems relevant to the interests of low-participators.
B) establishing a system of accountability.
C) valuing the contributions of low participators.
D) All of the above

Answer 2

D

Question 3

When conducting virtual group meetings,

A) choose the appropriate technology for the meeting.
B) limit the size of the group if possible.
C) plan for scheduling difficulties.
D) All of the above

Answer 3

D

Question 4

Potential benefits of group meetings include

A) collaboration on decisions and problems.
B) possible synergy.
C) sharing important information efficiently.
D) All of the above

Question 5

Inadequate reasons to hold group meetings include

A) need for an immediate response from group members.
B) regularly scheduled meetings.
C) key players can be present.
D) None of the above

Question 6

A purpose/impact statement should be phrased as follows:

A) "The purpose of this meeting is to gather as we regularly do each Tuesday."
B) "The purpose of this meeting is to provide information that has been attached to the email announcing the meeting date and time."
C) "The purpose of this meeting is to check to make sure that everyone is meeting their responsibilities on this issue"
D) None of the above

Question 7

An effective group meeting agenda includes

A) a purpose/impact statement.
B) extensive attachments sent with an email announcement of the meeting time and date.
C) a guest list including anyone who cares to attend.
D) All of the above

Question 8

A "relaxed" version of parliamentary procedure includes

A) skipping formal motions.
B) not requiring a second for any proposed action.
C) avoiding technical terminology such as "call the question" or "table the motion."
D) All of the above

Question 9

Common complaints associated with group meetings include

A) insufficient number of meetings.
B) overly prepared participants.
C) poor organization.
D) All of the above

Question 10

Potential benefits of well-run group meetings include

A) synergistic decision making.
B) opportunities for collaboration.
C) improved productivity.
D) All of the above

Question 11

Procedural ground rules and behavioral ground rules

A) are the same thing by different names.
B) differ because procedural ground rules assist in managing contributions and communications among participant but behavioral ground rules help the meeting process proceed smoothly.
C) differ because procedural ground rules help meetings run smoothly while behavioral ground rules help facilitators manage contributions and communication.
D) None of the above

Question 12

Putting together a well-structured agenda requires which of the following?

A) Print your purpose/impact statement at the top of the agenda.
B) List your agenda items as questions.
C) Identify each item leader.
D) All of the above

Question 13

Every group meeting should have which of the following?

A) Pre-reads
B) A detailed agenda
C) Parliamentary procedures used to provide order
D) None of the above

Question 14

Perception checking involves which of the following steps?

A) Neutral description of an observable fact
B) Two possible interpretations of an aforementioned fact
C) A request for clarification of a statement
D) All of the above

Question 15

Group members have responsibilities regarding the efficient conduct of meetings. These include

A) not rambling; stick to the main point.
B) expressing your emotions on each issue.
C) being clear and direct when stating points.
D) debating every issue raised.

Question 16

Standard meeting preparation should include

A) a purpose/impact statement.
B) a well-structured agenda.
C) pre-reads on important items.
D) estimate time needed for each agenda item.

Question 17

Ways to increase constructive participation in group meetings include

A) encouraging contributions from low participators.
B) establishing a competitive group climate to stimulate enthusiasm.
C) making sure that low participators do not have responsibility for tasks.
D) making issues and problems for discussion relevant to the interests of low participators.

Question 18

Types of virtual meetings include

A) videoconferences.
B) audioconferences.
C) emails sent separately to individual group members.
D) text messages sent separately to individual group members.

Question 19

Videoconferences should be

A) focused.
B) organized.
C) lengthy.
D) weekly.

Question 20

When attending virtual meetings,

A) log onto the website or set up your call at least five minutes ahead of time.
B) know how to mute yourself by being familiar with the technology.
C) always dress formally.
D) check your background for distractions such as dirty dishes or unusual book titles that might draw attention away from the meeting.

Question 21

Participation from all group members during group discussions should always be encouraged.

Question 22

The value placed on verbal participation in group decision making is perceived similarly across all cultures.

Question 23

Despite a general dislike for meetings, group meetings can save time and increase productivity of groups.

Question 24

Zoom fatigue results because participants are required to process more information in lieu of the missing verbal elements.

Question 25

Meetings are an unavoidable and potentially significant part of successful group decision making and problem solving.

Question 26

Most group meetings are called to generate ideas, solve a problem or make decisions.

Question 27

A purpose for a group meeting is the rational outcome, the tangible, measurable result that needs to be achieved by meeting.

Question 28

A purpose/impact statement identifies why a group meeting is taking place and what the most desirable result will be after its conclusion.

Question 29

Groups that are 100% virtual may have less difficulty remaining effective than virtual groups that mix in at least some face-to-face contact.

Question 30

Creating a well-structured agenda is absolutely necessary for every group meeting.

Question 31

As the group facilitator, arriving on-time is late.

Question 32

Parliamentary procedure should never be used during virtual group meetings.

Question 33

The degree of structure such as rules, roles, and norms, determines the difference between formal and informal groups and this degree of structure determines the necessity of using parliamentary procedure.

Question 34

As group facilitator, you should always delay a group meeting until all invited members appear.

Question 35

Virtual group meetings produce less fatigue than in-person meetings because they are less stressful.

Question 36

"The purpose of this meeting is to gather as we do every Wednesday" is an effective purpose/impact agenda statement.

Question 37

When participants arrive late to a group meeting, the facilitator should stop and briefly summarize what has occurred before the late arrival showed up for the meeting.

Question 38

"No multitasking" and "begin meetings on time" are examples of procedural ground rules.

Question 39

The is a deep cultural hesitance in collectivist cultures such as Japan to argue different points of view in public meetings.

Question 40

A "parking lot" for a group meeting establishes a visual list of questions and topics that are worthy of discussion but are not on the immediate agenda.