Deck 6: Other Types of Writing

Question 1

Most report writing in the criminal justice system is organized:

A) By cause and effect
B) From general to specific
C) Emphatically
D) Chronologically

Answer 1

D

Question 2

What is the purpose of a memorandum?

A) It is used for charging the defendant
B) It is used for interoffice communication
C) It is used to communicate with the court
D) It is used to correct misunderstandings in policy

Answer 2

B

Question 3

The memorandum has a two-pronged approach. What are the two prongs?

A) To whom you are writing, and why
B) The subject and any deadline
C) The date and report reference number
D) The time and request being made

Answer 3

A

Question 4

When writing a letter, you should know the _______________ of the person being addressed.

A) education
B) criminal history
C) competence
D) social class

Question 5

When drafting a letter, what is the appropriate approach to use to plan and organize your points?

A) Trial and error
B) Shopping list
C) Bullet points
D) Highlights

Question 6

____________ is a preferred alternative to faxing letters because it increases confidentiality and serves as a record of receipt.

A) Hand delivery
B) Mailing letters
C) E-mail
D) Meeting in person

Question 7

When recording minutes of meetings, the first step is to:

A) Record the names of all persons present
B) Give the date and purpose of the meeting
C) Record significant points
D) Give a brief summary of a previous meeting

Question 8

When recording the minutes, stop and ask for _________________ of points you do not understand.

A) clarification
B) specifications
C) ramifications
D) expectations

Question 9

Personal data in the presentence investigation report includes:

A) Name, date of birth, Social Security number, gender, physical description, and identifying marks
B) Parents' names and birthplaces, closest living relative, including address
C) Type, docket number, prosecutor, defense attorney, address, and decision by which the conviction occurred
D) Time spent in the country, birthplace, nationality, education, and marital status

Question 10

Stating the subject briefly in your memorandum will force you to select an important emphasis.

Question 11

When recording the minutes of a meeting, it is not necessary to give the date and purpose of the meeting.

Question 12

When recording minutes, be sure to request to quote a person directly on any controversial statement.

Question 13

The major advantage to faxing a letter is that it is confidential.

Question 14

After you create a shopping list, you should go through the list to identify the main points.

Question 15

You should write an introduction to the report that includes the main points in the report in parallel construction.

Question 16

You should write your report immediately so you have time to revise it.

Question 17

Why is it important to know the competence of a person addressed in a letter?

Question 18

Why is e-mailing documents preferred over faxing documents?