Deck 24: Long Reports

Question 1

A formal report always has a Table of Contents.

Answer 1

False

Question 2

Because the Body of a report provides recommendation to solve a problem, there's no reason to include any assumptions in the Introduction.

Answer 2

False

Question 3

To use your time efficiently, think about the parts of the report before you begin writing.

Answer 3

True

Question 4

You can write the Title Page and Letter of Transmittal as soon as you know what your recommendation will be.

Question 5

Research shows that good writers typically draft formal reports in the order that their sections will finally appear.

Question 6

When composing a full formal report, it's not necessary to write sections in the order in which they will appear.

Question 7

Write the Letter of Transmittal first; it's the shortest element of the report and, therefore, easy to complete.

Question 8

The Title Page of a report contains five items, the most important of which is the actual title.

Question 9

The title of a full formal report should be as informative as possible.

Question 10

You should include the date a long report is released on the Title Page.

Question 11

Using letterhead anywhere in your long report is inappropriate because reports require a different format.

Question 12

List the Table of Contents in your Table of Contents.

Question 13

With few exceptions, Pages should be numbered in your long report.

Question 14

Figures in full formal reports are words or numbers arranged in rows and columns.

Question 15

If the report is shorter than 25 Pages, list all headings in the Table of Contents.

Question 16

An Executive Summary is the same thing as a Letter of Transmittal.

Question 17

The Executive Summary comes at the end of a report.

Question 18

In the Scope section, identify the topics the report covers.

Question 19

The Purpose statement occurs after the introduction.

Question 20

Formal reports are distinguished from letter and memo reports by their front matter.

Question 21

The body of the report should be objective: it presents information, but does not interpret or analyze it.

Question 22

After you've analyzed your data, write the Appendixes of your report.

Question 23

The References or Works Cited section of your report should never be confused with a Bibliography.

Question 24

The "meat"of your report is basically the Background or History section, where you should provide the foundation for the rest of the report.

Question 25

"Upcoming Projects"is a good title for a formal report.

Question 26

The title of a report should indicate what problem is being examined, but it should not contain the recommendation for solving the problem.

Question 27

Centering the title of a formal report is not a good idea because we read from left to right in the U.S.

Question 28

Triple-space, in a long report or elsewhere, means leaving three spaces before the next line of type.

Question 29

Running headers are normally found at the bottom of the Pages for a long report.

Question 30

Even if you only use library sources for your long report, you must include a Methods section.

Question 31

Large organizations never use two-part titles because they're harder to find when searching electronically.

Question 32

The first thing you should do when organizing your Letter of Transmittal is summarize your conclusions and recommendations.

Question 33

Since numbers speak for themselves, it's not necessary to analyze numerical data you obtain from a survey.

Question 34

Visuals typically are included in the appendix of a report.

Question 35

Not every formal report will contain a Methods section in the Introduction.

Question 36

The Works Cited list should be given in the Methods section of the Introduction.

Question 37

The Conclusions section is where you argue for the action you think should be taken.

Question 38

The Recommendations section typically contains more numerical data than any other part of a formal report.

Question 39

Because the History section may cover many years, it's better to put it in the Appendix than elsewhere in the report.

Question 40

Which of the following sections of the formal report could you draft even before you've completed your research?

A) Conclusions.
B) Abstract.
C) List of Illustrations.
D) Purpose.
E) None of the above.

Question 41

Your supervisor has asked you to write a long report on a project your team is winding down. Because a few tasks remain to be completed, you should

A) Ask your supervisor to delay writing the report until everything is finished.
B) Tell your team to hurry up so the report can get done in time.
C) Begin drafting the sections that you can.
D) Take your best guess as to how things will turn out.
E) None of the above.

Question 42

Which of the following is the BEST reason to choose a memo format for a full formal report's "letter of transmittal"?

A) Memos are usually shorter than letters; therefore, it's less work for you to write a memo.
B) Memos seem more casual; because the report is formal, this is your only opportunity to appear friendly and laid back.
C) The full formal report was written for an internal audience; internal audiences expect the memo format.
D) It really doesn't matter; memos and letters are interchangeable and you can use either format.
E) Actually, you should always use a letter format.

Question 43

Which of the following is NOT included in the Purpose statement?

A) The organizational problem the report addresses.
B) The names of the people interviewed.
C) The rhetorical purpose of the report.
D) The technical investigation the report summarizes.
E) All are included.

Question 44

Which of the following summarizes points made in the body of the report?

A) Conclusions.
B) Recommendations.
C) Scope.
D) Assumptions.
E) None of the above.

Question 45

Which of the following would NOT be appropriate material to include in an Appendix to a Formal Report?

A) A copy of the questionnaire you distributed.
B) Responses to two open-ended questions.
C) Two half-Page graphs.
D) A copy of a previous report on the same subject.
E) All of the above are appropriate.

Question 46

Save a copy of your questionnaire or interview questions to use as which section?

A) Purpose.
B) Scope.
C) Assumptions.
D) Methods.
E) Appendix.

Question 47

You are writing a report on how safe students on your campus feel when they are on campus at night. Which of the following is the BEST title for your report?

A) Report on How Safe or Dangerous Students Feel When on Campus at Night.
B) Student Perceptions of Safety Level of Campus After Dark.
C) Why Students Feel Unsafe on Campus After Dark.
D) Safety on Campus.
E) Safety.

Question 48

Which of the following is the BEST title for a long report on your company's plans to expand operations overseas?

A) Future Plans.
B) Our Expansion Overseas.
C) Are We Going to Expand Overseas?
D) How Lavelle Plastics Will Expand Overseas in 2010.
E) Will Lavelle Plastics Expand Overseas in 2010?

Question 49

Which of the following is NOT a good reason for omitting your recommendation(s) from the title of a report?

A) You are making only one recommendation.
B) You are not making any recommendations.
C) You are making a large number of recommendations.
D) Your recommendations will be hard for the reader to accept
E) All are good reasons.

Question 50

Which of the following is NOT a step in organizing a letter of transmittal?

A) Tell when and by whom the report was authorized and the purpose it was to fulfill.
B) Point out additional research that is necessary, if any.
C) Thanks the reader for the opportunity to do the work and offer to answer questions.
D) Summarize your conclusions and recommendations.
E) Describe the personnel, equipment, and budget used.

Question 51

Which of the following parts of the formal report would be LEAST likely to give the writer's recommendation?

A) Executive Summary.
B) Assumptions.
C) Title.
D) Transmittal.
E) Recommendation.

Question 52

List the standard parts of a full formal report

Question 53

Explain when the title of a report should omit recommendations.

Question 54

How should you organize a letter of transmittal for a full formal report?

Question 55

Report visuals comprise both _________ and __________.

Question 56

To write an executive summary, you must know the report's _________ and _________.

Question 57

The ___________ statement identifies the organizational problem the report addresses.