Deck 16: Putting It All Together

Question 1

Generally, how many site inspections should the meeting planner have?

A) Three
B) Two
C) One
D) Four

Answer 1

Two

Question 2

Which country enforces ADA?

A) Spain
B) Brazil
C) America
D) Canada

Answer 2

America

Question 3

What is negotiated when planning a meeting?

A) Everything
B) Nothing
C) Food
D) Room rates

Answer 3

Everything

Question 4

Once the meeting objectives are laid out and a budget is determined, the meeting planner should:

A) Create a Request for Proposal (RFP)
B) Contact the board member serving as the convention chair
C) Pick a destination
D) Determine the commission price

Question 5

The ________ is responsible for creating press releases that will be sent to professional publications.

A) News committee
B) Accounting committee
C) Marketing committee
D) Food committee

Question 6

It is important that a(n) ________ be conducted after each conference.

A) RFP
B) Accountability study
C) Site inspection for damages
D) Evaluation

Question 7

When can an association be exempt from city and state taxes?

A) When the association is part of a government chain
B) Associations are not liable to pay taxes.
C) When they are a nonprofit organization
D) Never; everyone must pay them.

Question 8

Following the income generated from the registration fees, ________ are the largest single source of income for the ASAA.

A) Exhibitors
B) Attendees
C) Guest speakers
D) Host hotels

Question 9

What does ASAA stand for?

A) American Sport and Athletics Association
B) American Small Animal Association
C) American Scottish Actor Association
D) None of the above

Question 10

What company does a meeting planner have to contract to set up the trade show and decorate?

A) It is included with the cost of space rental.
B) Contractors from different decorating companies
C) Exposition trade show employees
D) Exposition service contractor

Question 11

Out of all the transportation needed in a budget, which is the least expensive?

A) Shuttles
B) Air travel
C) VIP transportation
D) Freight shipping

Question 12

Planning for the annual conference begins how long in advance?

A) Two years
B) One year
C) Three years
D) Four years

Question 13

The hotel budget includes which of the following?

A) Food and beverage
B) Meeting room rental
C) Staff sleeping rooms
D) All of the above

Question 14

What percentage of group members will register early?

A) 60%
B) 40%
C) 50%
D) 30%

Question 15

When does the RFP get created?

A) During the conference
B) Once budget is determined.
C) Very first thing
D) Right before the conference

Question 16

According to this chapter's example, how many days are spent in the host city during site inspections?

A) One
B) Two
C) Three
D) Four

Question 17

Who selected the theme of "Power of Prevention"?

A) Selection committee
B) Program committee
C) Hospitality committee
D) Marketing committee

Question 18

During the fourth and fifth months prior to the meeting, how often is registration monitored?

A) Daily
B) Twice a week
C) Once a month
D) Weekly

Question 19

When does the staff arrive at the city to begin to set up meeting headquarters?

A) One day
B) Three days
C) One week
D) Two days

Question 20

To begin preparation for the annual conference, one should review past annual conference evaluations from attendees and members of the Board of Directors.

Question 21

To help one measure ROI, create an operational and educational objective.

Question 22

History shows a steady 40% increase in exhibits per year.

Question 23

According to the narrative in this chapter, the ASAA has also met in Bethesda, Maryland.

Question 24

The usual comp room ratio is one free room for every ten.

Question 25

As a meeting planner, it is important to understand your audience, the attendees of the meeting.

Question 26

In the situation detailed in this chapter, the hotel doubles the amount of shampoo and towels in each room when a convention is predominantly female.

Question 27

A General Services Contractor provides decorations and sets up the trade show.

Question 28

To encourage members to make presentations, the ASAA offers presenters free registration fees.

Question 29

In this sample meeting, an early registration fee and a late fee for members and non-members.

Question 30

For this sample meeting, a detailed history in the form of a grid of the last three years is included on the RFP.

Question 31

The Marketing Committee is responsible for contacting all the speakers and following up with those not responding.

Question 32

From one-year to six months before the meeting, the program committee should meet to select the speakers for the convention.

Question 33

What is important to understand as a meeting planner?

Question 34

Describe the function of RFP's in the meeting planning process.

Question 35

Discuss what should happen in the first site inspection.