Question 1

Clip art&#10;A) is unprofessional and should not be used in business documents.&#10;B) is not copyrighted.&#10;C) is costly and difficult to use.&#10;D) makes it impossible to attach your document to an e-mail message.

Accepted Answer

is not copyrighted.&#10;

Question 2

Inserting hypertext into documents&#10;A) involves using HTML language to create hyperlinks.&#10;B) is not possible yet, given current technology.&#10;C) allows you to hear sounds over the Internet.&#10;D) requires an expert to handle the programming.

Accepted Answer

Hypertext is created using HTML (Hypertext Markup Language) to create hyperlinks that connect different documents or sections within a document.

Question 3

Desktop publishing software&#10;A) includes specialized tools for formatting, layout, and design.&#10;B) allows you to add color, photographs, and clip art to documents&#10;C) provides &#34;style sheets&#34; that help ensure a consistent look to your documents.&#10;D) does all of the above.

Accepted Answer

Desktop publishing software encompasses all these features: it includes tools for formatting, layout, and design (A), allows the addition of color, photographs, and clip art (B), and provides style sheets for consistency (C).

Question 4

Which of the following lists contains the elements of a business letter in the proper order?&#10;A) letterhead, date, inside address, salutation, message, complimentary close&#10;B) letterhead, inside address, date, salutation, message, complimentary close&#10;C) date, letterhead, inside address, salutation, message, complimentary close&#10;D) none of the above

Accepted Answer

The correct order for the elements of a business letter is: letterhead, date, inside address, salutation, message, complimentary close.

Question 5

An example of an informative heading would be &#34;Business Travel.&#34;

Accepted Answer

An informative heading should provide specific information about the content, such as "Business Travel Expenses and Policies," rather than a vague or broad topic.

Question 6

After editing for conciseness and clarity, you'll find that most first drafts can be cut by as much as 50 percent.

Accepted Answer

Editing often involves removing redundant, unclear, or unnecessary information, which can significantly reduce the length of a first draft while improving its clarity and impact.

Question 7

The best way to draw attention to important points or terms is to underline them or type them in all capital letters.

Accepted Answer

Using underlining or all capital letters can make text harder to read and may not effectively draw attention. Instead, using bold or italics is often more effective for emphasizing important points.

Question 8

Proofreading is rarely necessary since today's professionals use word- processing software to prepare documents.

Accepted Answer

Word-processing software can help catch some errors, but it cannot identify all mistakes or ensure clarity and coherence, making proofreading necessary.

Question 9

____________________ markup language (HTML) is used to insert hyperlinks, images, and other elements into your messages.

Accepted Answer

The answer of ____________________ markup language (HTML) is used to...

Question 10

You can use ____________________ ____________________ software such as Quark XPress or Adobe InDesign to produce professional-looking formats and layouts for your documents.

Accepted Answer

The answer of You can use ____________________ ____________________ software such...

Question 11

One of the final stages in producing a document is ____________________ it to make sure that it contains no errors in grammar, usage, and punctuation.

Accepted Answer

The answer of One of the final stages in producing...

Deck 6: Completing Business Messages