Deck 7: Managing Vendor Contracts

Question 1

The most common methods of identifying and managing appropriate resources for your event include:

A) Conduct a needs assessment
B) Distribute request for proposal
C) Monitor contract performance
D) All of the above

Answer 1

Conduct a needs assessment

Question 2

Vendors for your event may include:

A) Advertising agencies
B) Audio visual providers
C) Government lawyers
D) A & B

Answer 2

A & B

Question 3

There are three types of caterers who may include:

A) Institutional
B) Off premise
C) Concessionaire
D) All of the above

Answer 3

All of the above

Question 4

Caterers may require:

A) Utilities
B) Grass
C) Water
D) A & C

Question 5

The type of service style where guests remain standing is the:

A) Buffet
B) Standing reception
C) French
D) Russian

Question 6

The average length of time for a cocktail reception is:

A) Two hours
B) One and a half hours
C) Thirty minutes to one hour
D) Fifteen minutes

Question 7

The production schedule begins with:

A) Inspect venue and load in
B) Clean up
C) Electric hook ups
D) Water sourcing

Question 8

All of the following are typical operational conflicts, except for:

A) Speaker or entertainer cancels
B) Multiple vendors arriving simultaneously
C) Caterer becomes ill in the kitchen
D) Late-arriving vendors

Question 9

When a speaker or entertainer cancels, you may wish to:

A) Tell the guests there is a big problem
B) Lead a sing along
C) Turn off the lights
D) Use taped music or pre-taped video to cover

Question 10

A caterer will require:

A) Electric power
B) Loading and unloading facilities
C) Water
D) All of the above

Question 11

The key informants who will contribute to the production schedule include:

A) Admissions coordinator
B) Caterer
C) Fire department
D) All of the above

Question 12

To make certain the production schedule remains consistent and "on schedule," you should appoint several:

A) Monitors
B) Volunteers
C) CEOs
D) CFOs

Question 13

When handling a change during the event, you should issue a written:

A) Cease and desist notice
B) Stop, look, and listen bulletin
C) Change notice
D) None of the above

Question 14

Meeting event managers refer to the production schedule as the:

A) Event Specification Guide (APEX)
B) Staffing list
C) Production outlook
D) Manifest

Question 15

The term LED means:

A) Light emitting diode
B) Light energy display
C) Longitudinal energy diode
D) None of the above

Question 16

One of the key issues the caterer must control is:

A) Location
B) Size of guests
C) Size of table legs
D) Height of chairs

Question 17

For a brief networking breakfast, the preferred catering service style is:

A) French service
B) Seated banquet
C) Passed items
D) Standing buffet

Question 18

The ellipsoidal spotlight is designed to accept a:

A) Computer chip
B) Gobo
C) Gel
D) B & C

Question 19

Soundscaping typically consists of:

A) Voices from throughout the room speaking at once
B) Small horns broadcasting music from overhead
C) Miniature speakers throughout the venue creating different moods and atmospheres through recorded sound effects and music
D) Huge speakers in all four corners

Question 20

The type of audio monitor that is worn on the body is called a:

A) Nose monitor
B) Chest monitor
C) Ear monitor
D) Toe monitor