Deck 15: Output Design and Prototyping

Question 1

Internal outputs are intended for the internal system owners and system users within an organization. They only rarely find their way outside the organization.

Answer 1

True

Question 2

Some detailed reports are historical.

Answer 2

True

Question 3

Some detailed reports are regulatory, that is, required by the government.

Answer 3

True

Question 4

Summary reports categorize information for managers who do not want to wade through details. The data for summary reports are typically categorized and summarized to indicate trends and potential problems.

Question 5

Exception reports filter data before it is presented to the manager as information. Exception reports only include exceptions to some condition or standard.

Question 6

External reports leave the organization. They are intended for customers, suppliers, partners, and regulatory agencies. They usually conclude or report on business transactions.

Question 7

Summary reports present information with little or no filtering or restrictions.

Question 8

Detailed reports categorize information for managers who do not want to wade through summaries. The data for detailed reports are typically categorized to indicate trends and potential problems.

Question 9

Detailed reports filter data before it is presented to the manager as information. Detailed reports only include exceptions to some condition or standard.

Question 10

Internal reports are intended for customers, suppliers, partners, and regulatory agencies. They usually conclude or report on business transactions.

Question 11

Exception reports are those external outputs that eventually reenter the system as inputs.

Question 12

The paperless office is finally and quickly becoming a reality.

Question 13

The most common medium for computer outputs is paper.

Question 14

Tabular output presents information as columns of text and numbers.

Question 15

Zoned output places text and numbers into designated areas or boxes of a form or screen.

Question 16

Zoned output presents information as columns of text and numbers.

Question 17

Tabular output places text and numbers into designated areas or boxes of a form or screen.

Question 18

Graphic output is the use of a pictorial chart to convey information in ways that demonstrate trends and relationships not easily seen in tabular output.

Question 19

Zoned output is the use of a pictorial chart to convey information in ways that demonstrate trends and relationships in zones of data not easily seen in tabular output.

Question 20

Point of sale terminals are both input and output devices that are used in retail and consumer transactions.

Question 21

Multimedia is a term coined to collectively describe any information presented in a format other than traditional numbers, codes and words. This includes graphics, sound, pictures, and animation.

Question 22

Multimedia output is not dependent on screen display technology. Sound, in the form of telephone touch-tone-based systems, can be used to implement an interesting output alternative.

Question 23

E-mail has transformed communications in modern business.

Question 24

New information systems are expected to be message-enabled, that is, to have an interface with electronic mail.

Question 25

Many outputs are now web-enabled with hyperlinks.

Question 26

To overcome the storage problem of paper, many businesses use microfilm or microfiche as an output medium.

Question 27

Spreadsheets are ideally suited to the creation of tabular output prototypes.

Question 28

The most commonly used automated tool for output design is the PC-database application development environment.

Question 29

Computer outputs should be simple to read and interpret.

Question 30

Computer outputs should be complex so that they can present as much information as possible to management.

Question 31

Output requirements should have been defined during requirements analysis.

Question 32

Line charts show one or more series of data over a period of time.

Question 33

Column charts are similar to bar charts except that the bars are vertical. A series of column charts may be used to compare the same categories at different times or time intervals. Each vertical bar represents one series or category of data.

Question 34

Pie charts show the relationship of parts to a whole.

Question 35

Donut charts are similar to pie charts, except that they can show multiple series or categories of data, each as its own concentric ring. Within each ring, a slice of that ring represents one item in that series of data.

Question 36

Line charts show one or more areas of data under lines to summarize and show the change in data over time.

Question 37

Area charts are useful for comparing series or categories of data, where each horizontal bar represents the area of one series or category of data.

Question 38

Pie charts are useful for showing the relationship between two or more series or categories of data measured at uneven intervals of time. Each series is represented by data points using different colors or bullets.

Question 39

Scatter charts are similar to pie charts except that they can show multiple series or categories of data, each as its own concentric ring scattered around the center of a pie chart. Within each ring, a slice of that ring represents one item in that series of data. The colors of the series are represented by patterns such as diamonds or bullets.

Question 40

An automated teller machine (ATM) is an example of a Point-of-Sale Terminal.

Question 41

Multimedia output can only be done with a computer monitor.

Question 42

E-mail is primarily used for external outputs, such as order fulfillment e-mails from an e-commerce website.

Question 43

Physical data flow diagrams are a good starting point for output design.

Question 44

Pie charts are useful for summarizing percentages of a whole within a single series of data. Each slice represents one item in that series of data.

Question 45

You should avoid abbreviations in column headings.

Question 46

Output that is presented as columns of text and numbers is known as:

A) zoned
B) graphic
C) bar
D) tabular
E) none of these

Question 47

Output that places text and numbers into designated areas or boxes of a form or screen is known as:

A) zoned
B) graphic
C) scattered
D) tabular
E) none of these

Question 48

The use of pictorial charts to convey information in ways that demonstrate trends and relationships not easily seen in tabular output is known as:

A) zoned output
B) scattered output
C) pie charts
D) graphic output
E) none of these

Question 49

Many of today's retail and consumer transactions are enabled or enhanced by:

A) printed output
B) display screens
C) point of sale terminals
D) tabular terminals
E) none of these

Question 50

A term coined to collectively describe any information presented in a format other than traditional numbers, codes and words; including: graphics, sound, pictures and animation, is:

A) multimodal
B) graphical
C) zoned
D) multimedia
E) none of these

Question 51

Which kind of chart shows one or more series of data over a period of time? It is useful for summarizing and showing data at regular intervals. Each line represents one series or category of data.

A) area
B) bar
C) column
D) line
E) none of these

Question 52

Which kind of chart is similar to a line chart except that the focus is on the area under the line? It is useful for summarizing and showing the change in data over time. Each line represents one series or category of data.

A) area
B) bar
C) column
D) donut
E) none of these

Question 53

Which kind of chart is useful for comparing series or categories of data? Each horizontal bar represents one series or category of data.

A) area
B) bar
C) column
D) donut
E) none of these

Question 54

Which kind of chart is similar to bar charts except that the bars are vertical? Also, a series of charts may be used to compare the same categories at different times or time intervals. Each bar represents one category of data.

A) area
B) radar
C) column
D) donut
E) none of these

Question 55

Which kind of chart shows the relationship of parts to a whole? It is useful for summarizing percentages of a whole within a single series of data.

A) area
B) radar
C) pie
D) scatter
E) none of these

Question 56

Which kind of chart is similar to pie charts except that they can show multiple series or categories of data, each in its own concentric ring?

A) area
B) radar
C) scatter
D) donut
E) none of these

Question 57

Which kind of chart is useful for comparing different aspects of more than one series of data? Each data series is represented as a geometric shape around a central point. Multiple series are overlaid so that they can be compared.

A) area
B) radar
C) scatter
D) donut
E) none of these

Question 58

Which kind of chart is useful for showing the relationship between two or more series or categories of data measured at uneven intervals of time? Each series is represented by data points using either different colors or bullets.

A) area
B) radar
C) scatter
D) donut
E) none of these

Question 59

Paper is bulky and requires considerable storage space. To overcome the storage problem, many businesses use what other output medium?

A) hyperlinks
B) microfilm
C) microfish
D) multimedia
E) B and C

Question 60

Computer outputs should be simple to read and interpret. Which of the following is a guideline that applies to this principle?

A) every output should have a title
B) every output should be dated and time stamped
C) only required information should be printed or displayed
D) information should never have to be manually edited to become usable
E) all of these

Question 61

Which of the following is a general principle for output design?

A) The timing of computer outputs is important. Output information must reach recipients while the information is pertinent to transactions or decisions.
B) The distribution of (or access to) computer outputs must be sufficient to assist all relevant users.
C) The computer outputs must be acceptable to the system users.
D) Computer outputs should be simple to read and interpret.
E) all of these

Question 62

Which of the following is a design issue related to output design?

A) How frequently is the output generated?
B) How many pages or sheets of output will be generated for a single copy of a printed output?
C) Does the output require multiple copies? If so, how many?
D) Have the distribution controls been finalized?
E) all of these

Question 63

Which of the following is a design issue related to preprinted forms?

A) Should the form be designed for mailing? If so, address locations become important based on whether or not windowed envelopes will be used.
B) How many forms will be required for printing each day? Week? Month? Year?
C) What preprinted information must appear on the form? This includes contact information, headings, labels and other common information to appear on all copies of the form.
D) What legends, policies and instructions need to be printed on the form (both front and back)?
E) all of these

Question 64

Which of the following can be used as an output prototyping tool?

A) a spreadsheet
B) Microsoft Access
C) CASE tools
D) A and B
E) all of these

Question 65

Which of the following reports presents information with little or no filtering or restrictions?

A) summary
B) exception
C) external
D) detailed
E) none of these

Question 66

Which of the following reports categorizes information for managers who do not want to wade through the details?

A) summary
B) exception
C) external
D) detailed
E) none of these

Question 67

Which of the following reports filter data before it is presented to the manager as information, and only includes information about records that are out of the ordinary or not according to some standard?

A) summary
B) exception
C) external
D) detailed
E) none of these

Question 68

Which of the following reports leave the organization, and are intended for customers, suppliers, partners and regulatory agencies?

A) internal
B) exception
C) detailed
D) external
E) none of these

Question 69

Which of the following reports are external outputs that reenter the system as inputs?

A) exception
B) detailed
C) summary
D) turnaround
E) none of these

Question 70

If you wanted to graph the height of a growing child over time, which of the following kinds of charts would be best?

A) line
B) pie
C) donut
D) radar
E) time

Question 71

A list of the names all students currently earning a D or lower would be an example of a(n):

A) summary report
B) exception report
C) external report
D) detailed report
E) none of these

Question 72

A count of the number of students enrolled in each major would be an example of a(n):

A) summary report
B) exception report
C) external report
D) detailed report
E) none of these

Question 73

A count of the number of students enrolled in each major would be an example of a(n):

A) summary report
B) exception report
C) external report
D) detailed report
E) none of these

Question 74

A listing of the names of all students enrolled at a university would be an example of a(n):

A) summary report
B) exception report
C) external report
D) detailed report
E) none of these

Question 75

The most common medium for computer outputs is:

A) microfilm
B) microfiche
C) electronic mail
D) Internet
E) none of these

Question 76

The most common medium for computer outputs is _____________________.

Question 77

Internal outputs are typically printed on __________________ paper.

Question 78

External outputs and turnaround documents are usually printed on _______________________forms.

Question 79

_____________________ output presents information as columns of text and numbers.

Question 80

___________________ output places text and numbers into designated areas or boxes of a form or screen.