Deck 14: Collaborative Information Systems for Student Projects

Question 1

Which of the following statements is true about Google Grid?

A) A document can be edited by only one user at a time.
B) Tasks can be sorted according to status to see incomplete tasks.
C) A Google account is not mandatory to access task lists on Google Grid.
D) It provides version history, which shows the changes made by users to the task list.

Answer 1

D

Question 2

Which of the following tools provides version management while sharing content?

A) shared file servers
B) Google Docs
C) emails with attachments
D) Gmail

Answer 2

B

Question 3

Synchronous communication is defined as ________.

A) communication between people and groups in the same time zone
B) communication between people working in the same department
C) internal communication between the members of a specific group
D) communication that occurs when all team members meet at the same time

Answer 3

D

Question 4

________ communication occurs when team members do not meet at the same time.

A) Asynchronous
B) Synchronous
C) Procedural
D) Nonprocedural

Question 5

The alerts feature on SharePoint ________.

A) sends a team member an email whenever a task is assigned to him or her
B) requires team members to check the task list for new tasks every hour
C) cannot send emails about new events, but can send notifications to Microsoft accounts
D) can send emails only when a new task is created

Question 6

Which of the following is an example of asynchronous communication?

A) multiparty text chat
B) videoconferencing
C) email
D) webinar

Question 7

________ are useful when a team needs to meet on some topic,but not everyone can meet at the same time.

A) Blogs
B) Discussion forums
C) Wikis
D) Surveys

Question 8

Which of the following statements is true of shared content with version management?

A) Content sharing methods that provide version management cannot accommodate concurrent work.
B) Version management systems provide version control.
C) Version management makes it impossible to know who changed the document and when.
D) Systems that provide version management track changes to documents.

Question 9

Which of the following is an example of synchronous communication?

A) email
B) team survey
C) multiparty text chat
D) discussion forum

Question 10

Which of the following statements is true of Microsoft SharePoint?

A) SharePoint does not support restriction of access to documents.
B) SharePoint converts shared documents to the Google Docs format.
C) When a user disapproves a document, the next person in the workflow receives it.
D) If a document has been checked out by a user, SharePoint does not allow other users to edit it.

Question 11

Which of the following is a content sharing technique in which the sender does not have any control or record of changes made to the shared content?

A) email with attachments
B) Windows WebApps
C) Google Docs
D) blog

Question 12

In a ________,one group member posts an entry,an idea,a comment,or a question,and other group members respond to it later,at their convenience.

A) multiparty text chat
B) team survey
C) webinar
D) discussion forum

Question 13

Which of the following statements is true of collaboration tools?

A) Users cannot add their own data to the default format of the task list in SharePoint.
B) Google Grid permits only the uploader to make changes to a task list.
C) It is possible to filter task lists to show only noncompleted tasks using SharePoint.
D) Google Grid allows only one user to edit a document at a time.

Question 14

Which of the following statements regarding Google Drive is true?

A) Users receive an email when a document is made available to them.
B) A Google account is not essential to use Google Drive.
C) A Google account is the same as a Gmail account.
D) Microsoft Excel documents cannot be uploaded to Google Drive.

Question 15

________ are virtual meetings in which attendees view one of the attendees' computer screens for formal and organized presentations.

A) Discussion forums
B) Screen-sharing applications
C) Conference calls
D) Webinars

Question 16

In a ________,one person creates a list of questions to which other users respond.

A) multiparty text chat
B) team survey
C) webinar
D) discussion forum

Question 17

In version-control systems,shared documents are placed into shared directories called ________.

A) vaults
B) libraries
C) workspaces
D) records

Question 18

If a virtual meeting is synchronous,participants should use ________ to interact with each other.

A) discussion forums
B) videoconferencing
C) email
D) team surveys

Question 19

Which of the following systems provides version control while sharing content?

A) Microsoft SharePoint
B) Google Drive
C) emails with attachments
D) file servers

Question 20

________ meetings are meetings in which participants do not meet in the same place,and possibly not at the same time.

A) Concurrent
B) Parallel
C) Synchronous
D) Virtual

Question 21

Which of the following statements is true of collaboration tool sets?

A) Good collaboration tool sets have built-in discussion boards.
B) Comprehensive tool sets take the longest time to learn.
C) Good tool sets include workflow control as an inbuilt feature.
D) Minimal tool sets allow sharing of video files.

Question 22

Systems that provide version management track changes to documents and provide features and functions to accommodate concurrent work.

Question 23

Videoconferencing is likely to be less intrusive than text chat.

Question 24

A webinar is a virtual meeting in which attendees view one of the attendees' computer screens for a more formal and organized presentation.

Question 25

Asynchronous communication occurs when team members do not meet at the same time.

Question 26

The document checkout feature in SharePoint allows users to simultaneously edit documents.

Question 27

A face-to-face meeting is an example of asynchronous communication.

Question 28

In version-control systems,shared documents are often placed in shared directories,called libraries.

Question 29

Using file servers to share documents is better than sending files as email attachments.

Question 30

Email is a tool used for synchronous communication.

Question 31

Virtual meetings can be synchronous or asynchronous.

Question 32

Discussion forums are useful when a team needs to meet on some topic,but not everyone can meet at the same time.

Question 33

The degree of version management is very high in email attachments.

Question 34

Version management systems provide version control.

Question 35

A Google account is not essential to access Google Drive.

Question 36

With the ________ collaboration tool set,a participant has the ability to conduct multiparty audio and video virtual meetings,and he/she will also have support for concurrent access to document,spreadsheet,and presentation files.

A) minimal
B) optimal
C) good
D) comprehensive

Question 37

Which of the following statements is true of a product power curve?

A) A flat line on a power curve means the user is increasing the utility gained from the product.
B) At time zero, the ideal power curve is at zero.
C) The power curve of a minimal collaboration tool set rises steadily with time.
D) The power curve of a comprehensive set has the longest flat spot in the beginning.

Question 38

In team surveys,one team member creates a list of questions and the other team members respond.

Question 39

With the ________ collaboration tool set,a participant should be able to collaborate with his team,though he will get little support from the software.

A) minimal
B) optimal
C) good
D) comprehensive

Question 40

The ________ collaboration tool set has a full set of features,including content management and control,workflow control,online meetings in which participants can view shared whiteboards,applications,and monitors.

A) minimal
B) optimal
C) good
D) comprehensive

Question 41

What is version management and why is it important?

Question 42

Explain synchronous and asynchronous communications in organizations with examples.

Question 43

The good collaboration tool set includes content management and control,workflow control,online meetings in which participants can view shared whiteboards,applications,and monitors.

Question 44

Workflows cannot be defined on Microsoft SharePoint for multistage business processes.

Question 45

Explain the importance of Microsoft SharePoint in task management.

Question 46

With the minimal collaboration tool set,a participant should be able to collaborate with his team,though he will get little support from the software.

Question 47

Why should a team choose to use a collaboration information system?

Question 48

With SharePoint,it is possible to filter task lists to show only noncompleted tasks.

Question 49

A minimal collaboration tool set gives the user a considerable competitive advantage as a professional.

Question 50

SharePoint can be configured to send email alerts when certain events occur.

Question 51

What are the three sets of collaboration tools?

Question 52

At time zero,a minimal collaboration tool set gives the most capability.

Question 53

Explain version control with a simple example.