Deck 7: Working With Dental Office Documents

Question 1

What is an example of a vital record in a dental office?

A) Tax return
B) Patient statement
C) Canceled checks
D) Bank statement

Answer 1

Tax return

Question 2

A new filing system for clinical charts is to be installed in your office. Which of the following filing systems would be most efficient for the sorting of records?

A) Open files with colored filing labels with alpha and numeric codes
B) Vertical files with tabbed-top labels
C) Vertical files with closed-end folders
D) Lateral files with closed-end folders

Answer 2

Open files with colored filing labels with alpha and numeric codes

Question 3

There are ___ quadrants and ___ segments in the oral cavity.

A) 2; 4
B) 4; 6
C) 6; 6
D) 10; 5

Answer 3

4; 6

Question 4

How many teeth are present in the primary dentition?

A) 10
B) 20
C) 32
D) 52

Question 5

Which of the following tooth numbering systems uses a 1-to-32 numeric system for the permanent dentition?

A) Universal
B) Palmer Notation
C) FDI

Question 6

When transferring patient records from the office to another site, the administrative assistant must do all except which of the following?

A) Obtain consent from the patient or legal representative.
B) Retain the original record in the office.
C) Transfer the entire record.
D) Copy the radiographs and retain the originals.

Question 7

Which of the following records is considered an important record?

A) Expired insurance policy
B) Accounts payable
C) Employment applications
D) General correspondence

Question 8

In the Universal numbering system, the permanent maxillary right first premolar is No. 5. In the same system, the same tooth on the same side but in the opposite arch is No. 28.

A) The first statement is true and the second statement is false.
B) The first statement is false and the second statement is true.
C) Both statements are true.
D) Both statements are false.

Question 9

If an administrative assistant chooses to transmit a transaction about a patient electronically, under which act does this task fall?

A) ADA
B) HHS
C) HIPAA
D) NIOSHA

Question 10

Which of the following is not a component of a clinical record?

A) Clinical chart
B) Health history
C) Medical history
D) Recall cards
E) Radiographs

Question 11

Which of the following records is considered a vital record?

A) Patient clinical record
B) Bank reconciliation
C) Petty cash voucher
D) Canceled checks

Question 12

Which of the following tooth numbering systems uses a bracket to indicate a quadrant in the mouth?

A) Universal
B) Palmer
C) FDI

Question 13

Which of the following statements should be reworded on a patient's record?

A) "The patient experienced difficulty holding the impression in her mouth."
B) "The patient was not used to the new laser system used for the procedure."
C) "This patient was a real problem and disrupted our entire day."
D) "The patient apologized for being unable to hold the impression long enough."

Question 14

On which form would you find the information about the patient's insurance coverage?

A) Dental health history form
B) Medical health history form
C) Consent form
D) Registration form

Question 15

Which tooth surface is closest to the cheek?

A) Mesial
B) Distal
C) Buccal
D) Lingual

Question 16

HIPAA requires that the dental patient receive written notice of information practices and an accounting of disclosures. The intent is to protect which of the following?

A) Civil rights
B) Privacy
C) Dentist's authority

Question 17

How many teeth are present in the permanent dentition?

A) 10
B) 20
C) 32
D) 52

Question 18

All of the following are considered nonessential documents except:

A) announcements.
B) pamphlets.
C) personal reminders.
D) petty cash vouchers.

Question 19

The first phase in a record's cycle is creation of the document. The last phase in a record's cycle is maintenance of the document.

A) The first statement is true and the second statement is false.
B) The first statement is false and the second statement is true.
C) Both statements are true.
D) Both statements are false.

Question 20

What is an example of an important record in a dental office?

A) General correspondence
B) Meeting notifications
C) Federal regulatory records
D) Cash vouchers

Question 21

All data entered on a patient's clinical record should be dated, include accurate and complete information, and be initialed by the treating dentist and assistant.

Question 22

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) was conceived to protect electronic patient health information.

Question 23

In a legal case against the dentist, the patient's record is not admissible in a court of law.

Question 24

HIPAA applies only to clinical records that are transmitted electronically, not financial records.

Question 25

The ___ surface is found on the biting surface of the posterior teeth.

A) occlusal
B) incisal
C) mesial
D) lingual

Question 26

If the patient wants his or her radiographs transferred to another dental office, a request must first be signed by that patient.

Question 27

The maxillary left central incisor in the primary dentition is tooth:

A) B
B) E
C) F
D) J