Deck 9: Collaboration and Is

Question 1

Collaboration IS differs from information systems in the fact that there are very few software options to select from for collaboration IS.

Answer 1

False

Question 2

A group in which everyone is too polite to say anything critical cannot collaborate.

Answer 2

True

Question 3

Dynamic processes tend to have less well-accepted objectives than structured processes.

Answer 3

True

Question 4

Team members who work in different time zones around the world must meet asynchronously.

Question 5

Collaboration systems are different from information systems like ERP.

Question 6

Multiparty text chat is a tool used for synchronous communication.

Question 7

The success of a collaboration IS depends on choosing the right software based on objectives and people.

Question 8

The work product of a cooperative team is much better than that of a single individual working alone.

Question 9

Collaboration is an iterative process.

Question 10

While reviewing documents,procedures can reduce confusion and increase control.

Question 11

Communicating through a conference call is an example of asynchronous communication.

Question 12

Rules about who can do what to which data are codified in procedures.

Question 13

Virtual meetings are meetings in which participants do not meet in the same place,and possibly not at the same time.

Question 14

Dynamic processes typically emphasize efficiency more than effectiveness.

Question 15

Members of a collaborative team work without reviewing or criticizing each other's work.

Question 16

Email facilitates synchronous communication in workplaces.

Question 17

A cooperative team is a team in which each member works independently to accomplish his or her portion of the work.

Question 18

The underlying effectiveness objective of collaboration is to meet time and cost limits.

Question 19

The team objectives related to growth in team capability are exclusively based on the deliverables of a business process.

Question 20

Two employees working in different shifts communicate through emails.This is an example of synchronous communication.

Question 21

A Gmail account is essential to edit a document stored in Google Drive.

Question 22

Organizations typically select Office 365 as the preferred collaboration tool when cost is the only factor.

Question 23

Storing documents on a server provides a higher degree of control than sharing content through emails.

Question 24

Team surveys are an effective way to obtain team opinions.

Question 25

Project team members typically use both synchronous and asynchronous communication.

Question 26

Microsoft SharePoint is an iteration-control application.

Question 27

Google Drive is a free thick-client application for sharing documents and presentations.

Question 28

Users have explicit control over checking documents in iteration-management systems such as Microsoft SkyDrive.

Question 29

In a sequential workflow,review activities occur simultaneously.

Question 30

Team members will be obligated to participate if a discussion forum is used for communication.

Question 31

The minimum collaboration tools set provides audio and video access to the participants.

Question 32

SharePoint helps coordinate asynchronous communication by automating several activities within a workflow.

Question 33

With iteration control,it is possible to know who altered a document and when.

Question 34

SharePoint document libraries serve as a repository for team documents.

Question 35

Only one user at a time can open SkyDrive documents for editing.

Question 36

With iteration control applications,document directories can be set up so that users are required to check out documents before they can modify them.

Question 37

Office 365 is a program that includes email and SharePoint.

Question 38

Iteration management systems limit the actions that can be taken by any particular user.

Question 39

Business analysts can only use the predefined workflows shipped with SharePoint.

Question 40

SharePoint lacks the option for sending email alerts when changes are made to documents.

Question 41

________ meetings are meetings in which participants do not meet in the same place,and possibly not at the same time.

A) Virtual
B) F2F
C) Synchronous
D) Conference call

Question 42

Which of the following is a key difference between collaborative teams and cooperative teams?

A) Cooperative teams work to accomplish a specific task, whereas collaborative teams need not have a collective purpose.
B) People work together in collaborative teams, whereas each member works independently in cooperative teams.
C) Collaborative teams reduce the amount of time required to finish a task, whereas cooperative teams require more time.
D) Cooperative teams achieve their objectives via communication and iteration, whereas collaborative teams achieve by working alone.

Question 43

________ specify standards,policies,and techniques for conducting a team's collaboration activities.

A) Project data
B) Procedures
C) Project metadata
D) Principles

Question 44

Which of the following is an efficiency objective of collaboration?

A) to meet time and cost limits
B) to have a meaningful experience
C) to make a successful deliverable
D) to grow in team capability

Question 45

Which of the following is a hardware component of collaboration information systems?

A) Google+
B) project metadata
C) email
D) a cloud server

Question 46

As businesses create products and services that are more complicated,the need for collaboration will gradually decrease.

Question 47

The project management team at Lebel Inc.creates multiple versions of a document after successive iterations.In order to retrieve the required version in the least time,the team must create a document containing project ________.

A) cookie data
B) metadata
C) procedures
D) contributors

Question 48

Users interact with collaboration systems using ________.

A) routers
B) client devices
C) cloud servers
D) switches

Question 49

Which of the following is a tool used for asynchronous communication?

A) discussion forums
B) webinars
C) conference calls
D) multiparty text chat

Question 50

Which of the following is an example of asynchronous communication?

A) Two managers communicate using a webinar application.
B) Charles sends an email to his subordinate.
C) Fred calls up a supplier to inquire about an order.
D) Two teams communicate through videoconferencing.

Question 51

Discussion forums are better than email because ________.

A) they evoke immediate responses from members
B) they keep the discussion on track
C) they facilitate synchronous communication
D) they compel all members to participate in the discussion

Question 52

Synchronous communication occurs when all team members ________.

A) work from different locations
B) speak the same language
C) meet at the same time
D) work in different shifts

Question 53

Collaboration occurs when a group of people ________.

A) function independently to accomplish a particular task
B) work together using feedback and iteration
C) do the same type of work to complete a job
D) work without critically analyzing each other's work

Question 54

Which of the following is an application that supports collaborative activities?

A) metadata
B) a smart phone
C) email
D) a cloud server

Question 55

Which of the following is the most important collaborative skill?

A) gregarious and dynamic personality
B) experience as a business person
C) persuasive presentation skills
D) ability to give and receive critical feedback

Question 56

Which of the following IS components is emphasized for its ability to give and receive critical feedback?

A) hardware
B) procedures
C) people
D) data

Question 57

Collaboration systems are most likely hosted by ________.

A) servers
B) clients
C) switches
D) routers

Question 58

Which of the following is a tool used for synchronous communication?

A) discussion forums
B) webinars
C) email
D) team surveys

Question 59

Altruon Inc.,a manufacturing company,has production facilities in three different geographical locations.Production managers in each of these facilities use conference calls to communicate with each other.This is an example of ________ communication.

A) asynchronous
B) implied
C) indirect
D) synchronous

Question 60

Free data communications and data storage will make collaboration systems cheaper and easier to use.

Question 61

The ________ process is a sequence of activities by which original content is created and subsequently acted upon by others within the organization.

A) iteration
B) compiling
C) version tracking
D) workflow

Question 62

A ________ is a shared knowledge base in which the content is contributed and managed by its users.

A) botnet
B) cookie
C) wiki
D) spam

Question 63

Which of the following trends are collaboration systems most likely to set in the near future?

A) International businesses can involve collaboration among the best workers worldwide.
B) The need for collaboration will gradually reduce as data storage becomes free of costs.
C) The relationship between collaboration and social media will see a downfall.
D) F2F meetings will outrun virtual meetings, making F2F as the primary collaboration tool.

Question 64

A manager wants a document to be first edited by an employee and then reviewed by another employee.This is an example of ________ workflow.

A) concurrent
B) parallel
C) sequential
D) synchronized

Question 65

Which of the following is a collaboration IS that provides iteration control to workflows?

A) SQL
B) email
C) Google Drive
D) SharePoint

Question 66

Which of the following statements is true about Google Drive?

A) Documents are stored on the user's server.
B) Documents can be accessed and viewed only by one user at a time.
C) Document revisions can be tracked with brief summaries of changes made.
D) Microsoft Word or Excel documents cannot be stored on Google Drive.

Question 67

Todd and Andrea,both members of the same team,download the same document and edit it.Andrea saves her version on the server and then Todd saves his,and Andrea's changes are lost.In this scenario,the loss of data could have been avoided by using ________.

A) iteration control
B) FTP
C) email attachment
D) centralized database

Question 68

Which of the following statements is true about Microsoft SkyDrive?

A) Only one user at a time can open documents for editing.
B) It is very expensive to use.
C) Users can view documents but are restricted from sharing them.
D) Users who do not have an Office Live ID can also view and edit documents.

Question 69

Which of the following is an advantage of using SharePoint for asynchronous communications in a workflow process?

A) Time spent on follow-up processes is increased.
B) It reduces the administration costs.
C) It limits the impact of iteration controls.
D) Users spend more time coordinating.

Question 70

________ is the process of applying principles and techniques for planning,organizing,and monitoring temporary endeavors.

A) Iteration control
B) Project management
C) Gap analysis
D) Workflow process

Question 71

Which of the following is a system that provides iteration management?

A) Microsoft Word
B) email attachment
C) FTP
D) Microsoft SkyDrive

Question 72

Which of the following statements is true about the project management process?

A) Project management activities are the same across processes.
B) Iteration management controls are absent in such processes.
C) A project team can use only one collaboration IS.
D) Projects have a defined beginning and a defined end.

Question 73

Which of the following is a major disadvantage of sharing documents on a server using FTP?

A) It creates incompatible versions of documents.
B) It does not provide teams with a single storage location.
C) It restricts team members from editing the documents.
D) It allows team members to interfere with one another's work.

Question 74

A(n)________ is an effective way to obtain opinions,at the same time easy to identify non-respondents.

A) wiki
B) discussion forum
C) email
D) team survey

Question 75

In a ________ workflow,document reviews occur simultaneously.

A) parallel
B) sequential
C) serial
D) chronological

Question 76

With iteration control,shared documents are placed into shared directories called ________.

A) libraries
B) forms
C) cookies
D) accounts

Question 77

________ is a program from Microsoft which includes Lync,Exchange (email),and SharePoint.

A) Office 365
B) Microsoft SkyDrive
C) Microsoft Access
D) Windows Live

Question 78

Which of the following is a comprehensive collaboration tool set provided by Microsoft?

A) Lync
B) email
C) team survey
D) Primavera

Question 79

Which of the following project management software is used to organize a flow of team activities and manage lists of tasks?

A) SAP
B) Microsoft SkyDrive
C) Google drive
D) Oracle Primavera

Question 80

With iteration-control systems,each team member ________.

A) is given a shared server with unrestricted access
B) is given their own private directory to share files
C) is given an account with a set of permissions
D) is notified every time a file is viewed